The do’s and don’ts of writing a cloud-friendly RFP
Successful cloud adoption flows from well-designed procurement strategies and cloud-centric contract vehicles. Getting procurement “right” will lead to a portfolio of cloud technology and services that truly realizes the benefits of cloud computing.
One way to procure the cloud is by issuing an RFP. Public sector organizations can issue a solicitation to an SI or managed service/consulting firm and have them propose a comprehensive solution. This allows you to request comprehensive services, but designate that they must make use of public cloud services.
Below are some tips for writing a cloud-friendly RFP:
- Focus on the outcomes
- Maintain flexible language
- Focus on functionality needed and overall performance-based requirements
- Encourage recommended alternatives to deliver and/or enhance the services and outcomes you seek
- Take advantage of fluctuating prices rather than a fixed price model
- Specify commercial item terms
- Be overly prescriptive
- Include specific details, which may outdate the contract
- Dictate the specific methods, hardware, and equipment to be used
- Refer to part numbers to achieve desired outcomes
Learn more of the best practices in cloud acquisition and more guidance on writing a cloud-friendly RFP by visiting our Cloud Acquisition Strategies for the Public Sector page.