Posted On: Jul 28, 2020

Starting today, customers can manage their AWS Purchase Orders ("POs") within their AWS Billing Console, creating and defining invoices association rules, managing their PO status, and setting up PO balance notifications.

Previously, customers needed to contact AWS support for updating their purchase orders and were limited to using a single PO per master (or payer) account per AWS seller of record (“SoR”) entity. Now, customers can navigate to a new Purchase Orders page on their Billing console to configure multiple POs, define how they are mapped to invoices, and access associated invoices. The launch also includes advanced features such as PO status management, balance tracking, and email notifications for PO expiration and balance depletion.

Adding a new PO is a two-step process involving purchase order and its line item configurations. In step 1, you enter your PO's details such as PO ID, AWS SoR entity ("Bill from"), and effective/expiration months. In step 2, you define your PO's line item configurations that are used to match your PO with different types of invoices and optionally to track your PO balance against invoiced amounts. You have the flexibility to choose from multiple line item types (for instance Marketplace, Subscription, and Monthly usage) and different time periods (for instance separate PO line item for each month your PO is active) to fine tune your invoice association configurations. Based on your configurations, we will automatically use the most suitable PO for an invoice being generated. Additionally, you can add contacts to your PO to receive email notifications for PO expiration and balance depletion.

To learn more, visit AWS blog post and AWS Purchase Orders user guide.