Notion
NotionExternal reviews
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Expansion as an external memory device for knowledge
What do you like best about the product?
Knowledge can be infinitely expanded as external storage devices. And sharing that knowledge is extremely easy.It also excels at linking with other services, making it a true all-in-one package for work.
What do you dislike about the product?
Currently unavailable for offline use.There is little freedom in design.
What problems is the product solving and how is that benefiting you?
A team collaboration tool with a wide range of features, including memos, task management, calendars, spreadsheets, and wikis.
I've loved Notion from when I first picked it up but Notion AI takes the crown
What do you like best about the product?
It helps me organise and track my work in ways that I couldn't do before.
I'm quite the scrappy person and before notion, I'll make notes in multiple different places (Keep, Docs, Slack, Notes, even physical notebooks) but as someone whose brain is wired in a different way, I'll forget where to find what and often have to do the work again. Not anymore.
Since I started with Notion, I barely forget anything. It's just a search away and all the context is available but not just mine, all of the company's as well. It's amazing!
Notio AI now makes it even better. Automatic meeting notes taker, and even able to help me create complex databases with a single prompt? What's not to love?
I'm quite the scrappy person and before notion, I'll make notes in multiple different places (Keep, Docs, Slack, Notes, even physical notebooks) but as someone whose brain is wired in a different way, I'll forget where to find what and often have to do the work again. Not anymore.
Since I started with Notion, I barely forget anything. It's just a search away and all the context is available but not just mine, all of the company's as well. It's amazing!
Notio AI now makes it even better. Automatic meeting notes taker, and even able to help me create complex databases with a single prompt? What's not to love?
What do you dislike about the product?
I'd have really loved to be able to start and finish all of my work inside notion and as much as there are so many tools already in notion, I hate that I have to go outside to create forms or even have to use Linear to manage issues. I should be able to do all that as effectively as other tools inside notion.
What problems is the product solving and how is that benefiting you?
There are a lot.
Documentation tops the list. All doc's in one place, easy to share, easy to manage, easy to collaborate. Proper tagging, assignment of responsibility, etc. Very useful. AI with it's notetaking, summarization and database creation abilities now make documentation better. It's just great.
Then that cascades into Discovery. Better documentation means that it's easier for Product teams to share data and discover internal problems and opportunities better because everyone documents in the same place and mostly public. AI increases the velocity of that discovery. No more combing through multiple pages. Craft a good prompt and get your results.
Documentation tops the list. All doc's in one place, easy to share, easy to manage, easy to collaborate. Proper tagging, assignment of responsibility, etc. Very useful. AI with it's notetaking, summarization and database creation abilities now make documentation better. It's just great.
Then that cascades into Discovery. Better documentation means that it's easier for Product teams to share data and discover internal problems and opportunities better because everyone documents in the same place and mostly public. AI increases the velocity of that discovery. No more combing through multiple pages. Craft a good prompt and get your results.
Notion for knowledge management and AI tools
What do you like best about the product?
At my current company, Notion serves many different purposes. One of the most important ways that we use Notion today is for internal knowledge management. While this has been challenging to manage in the past, we're creating better frameworks using Notion workspaces and the emergence of Notion's AI tools.
What do you dislike about the product?
Today, Notion AI still has a ways to go before it can meet all of my team's needs. For example, Notion doesn't support a huge amount of custom sources to integrate as part of AI powered querying/search.
What problems is the product solving and how is that benefiting you?
- Project management and tracking for the Enablement team
- Main note-taking surface area for many teams across the company
- Internal documentation, including playbooks, standard operating procedures, demo guidelines, product hubs, and more
- Main note-taking surface area for many teams across the company
- Internal documentation, including playbooks, standard operating procedures, demo guidelines, product hubs, and more
my favorite notes / personal productivity organization app
What do you like best about the product?
ability to nest pages very deeply. ease of UX/UI
What do you dislike about the product?
my notion is getting a little messy. wish there were ways for suggested cleanup, etc.
What problems is the product solving and how is that benefiting you?
note taking software, project management
Notion is a productivity powerhouse app!
What do you like best about the product?
I love the ease of use, the beautiful design, and the AI functions!
What do you dislike about the product?
There is a steep learning curve, requiring some training.
What problems is the product solving and how is that benefiting you?
The AI meeting note feature is fantastic at taking notes for in person meetings, I no longer have to write notes and can fully be present in the meeting.
“An All-in-One Workspace That Boosts My Productivity”
What do you like best about the product?
“I like how Notion combines note-taking, task management, and knowledge sharing in one flexible platform. The AI Writing Assistant helps me write and organize content faster, the Knowledge Management tools make it easy to store and access important information, and the Enterprise Search saves me time by quickly finding what I need. The interface is intuitive, and the ability to customize pages and databases makes it suitable for both personal and team projects.”
What do you dislike about the product?
“While Notion is extremely versatile, it can feel a bit slow when loading large pages or databases, especially with many embedded files. The learning curve for setting up advanced features can also be steep for new users, and offline functionality is still limited compared to some other tools.”
What problems is the product solving and how is that benefiting you?
Notion helps centralize all my work documents, project plans, and meeting notes in one place, which significantly reduces the time spent searching for information. It also streamlines team collaboration by allowing real-time updates and shared databases, improving transparency and productivity across projects.
Powerful Tool for Knowledge Management
What do you like best about the product?
I found Notion frustrating to use for knowledge management. Its flexibility quickly becomes a downside without a clear structure, as workspaces can get messy and disorganised very fast. The search function is weak, especially for larger databases, making it difficult to find information efficiently. Offline access is minimal, which is a big problem when you need to work without internet. Integrations are limited unless you rely on third-party tools, adding extra complexity. Overall, Notion feels like a powerful tool that’s hard to tame and requires too much time and effort to maintain effectively.
What do you dislike about the product?
Search functionality: Make search more powerful and intuitive, especially for large or complex knowledge bases, perhaps with better semantic or full-text search capabilities.
Offline access: Improve offline support so users can work seamlessly without an internet connection.
Ease of setup: Provide more guided templates and onboarding to help users create a clear, maintainable knowledge structure quickly.
Integration depth: Expand native integrations and API capabilities to reduce reliance on third-party tools and improve automation workflows.
Performance: Optimize loading speeds and responsiveness, especially for very large workspaces.
Offline access: Improve offline support so users can work seamlessly without an internet connection.
Ease of setup: Provide more guided templates and onboarding to help users create a clear, maintainable knowledge structure quickly.
Integration depth: Expand native integrations and API capabilities to reduce reliance on third-party tools and improve automation workflows.
Performance: Optimize loading speeds and responsiveness, especially for very large workspaces.
What problems is the product solving and how is that benefiting you?
Notion helps centralise information that was previously scattered across documents, spreadsheets, and chat threads. By creating a single, organised knowledge base, it reduces time spent searching for information, improves team alignment, and keeps context intact. The ability to link pages, embed media, and collaborate in real time makes it easier to maintain an up-to-date, accessible source of truth for everyone.
Too aggressive at pushing AI features
What do you like best about the product?
It is still a reasonable text editor, it still generally looks neat
What do you dislike about the product?
Too aggressive at pushing AI features - I DONT NEED TO PRESS SPACE FOR AI
Key down to text update is slower than say, VSCode
Could not copy images from Notion to Gmail, and that is bad
The experience of copying between platforms is bad (Slack, plaintext code)
Search is horrible
If I would turn back time I would ask my company to stay with Quip until AGI arrives and replaces everybody
Key down to text update is slower than say, VSCode
Could not copy images from Notion to Gmail, and that is bad
The experience of copying between platforms is bad (Slack, plaintext code)
Search is horrible
If I would turn back time I would ask my company to stay with Quip until AGI arrives and replaces everybody
What problems is the product solving and how is that benefiting you?
We need to write text somewhere
Notion should just focus on making easy for ME to write text. I will bring my own AI to search Notion. I don't need Notion's AI
Notion should just focus on making easy for ME to write text. I will bring my own AI to search Notion. I don't need Notion's AI
Notion is a gamechanger for ADHD
What do you like best about the product?
My mind is a mess and in the busyness of my work day I will often forget or overlook tasks, especially ones that are within a bigger task. Notion helps organise it in a way that works for my brain. the linked databases are so good.
What do you dislike about the product?
When I signed up, setting up the workspace was pretty overwhelming. However, I have since seen the introduction of AI to address that
What problems is the product solving and how is that benefiting you?
Notion is helping to keep my thoughts and ideas organised. It has helped me curate a knowledge bank for my role which previously didn't exists and is easily searchable with natural language. It saves me hours
Big fan of Notion
What do you like best about the product?
As a project manager for 7+ research projects, it's incredibly hard to keep track of everything going on and what's left to do for each project. I've found Notion's pre-made templates really helpful for tracking team member tasks, managing budgets, and planning timelines.
What do you dislike about the product?
Some of the interface is not the easiest to use, especially with the already made templates. There are certain things I find easier to do on Canva or Excel, where I feel like I have a little more control over the formatting and creativity.
What problems is the product solving and how is that benefiting you?
They really helped me with tracking all of my team members' tasks for this research project. We have 5 members, and I'm in charge of keeping them on track with their respective duties, which can be very demanding and confusing. Luckily, the Task Tracker template helped me a lot, and I've shared it with my team, and they use it now too!
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