Sold by: BEXTechnology USA Corp.
Deployed on AWS
BESTDoc is a cloud-based Electronic Document Management System (SGDEA) that helps organizations automate workflows, ensure document security, and improve information accessibility across the enterprise. Designed with a modern and secure interface, BESTDoc supports document traceability, version control, team collaboration, and regulatory compliance ensuring operational efficiency and reducing administrative errors.
Overview
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BESTDoc Modules
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BESTDoc Lifecycle
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BESTDoc Efficiency
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BESTDoc Digital Transformation
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BESTDoc Compliance
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BESTDoc Success Story
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BEXTechnology Suite
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Product video
SaaS software for electronic document management, designed for the creation, classification, and digital storage of business documents and records.
One of the main challenges organizations face is optimizing their processes while saving time, space, and costs. With our electronic document management system BestDoc you ensure the effective management, integrity, analysis, availability, control, and long-term preservation of your documents.
Our application is developed following the highest software quality standards, using advanced technologies and backed by the scalability, reliability, and security benefits of the AWS Cloud.
License Features:
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Scalability: Our application allows you to scale system capacity based on your needs whether you are managing a small business or a large enterprise.
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Multi-user Access: The license includes multi-user access, enabling your team to collaborate efficiently on document management and retrieval from anywhere, boosting productivity and operational efficiency.
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Integration & Interoperability: Seamlessly integrates with enterprise systems and government platforms, ensuring smooth interoperability with other services and tools.
Unlock benefits that drive your organization is success
The BESTDoc Document Management System ensures full document lifecycle management, regulatory compliance, and seamless integration with enterprise information systems. Our Digital Transformation Suite is hosted on Amazon Web Services (AWS), eliminating the need for companies to invest in on premise infrastructure or software for document administration.
Key Benefits:
Efficiency: Easily store, retrieve, and share documents, enabling secure and agile information exchange across your organization.
Cost Savings: Hosted on AWS, BESTDoc reduces the need for costly in-house infrastructure, software licenses, and maintenance.
Automation: Automate document workflows to optimize business processes, improve operational efficiency, and reduce manual document handling costs.
Paperless Operations: Digitize all document-related processes to eliminate unnecessary paper usage and support sustainability goals.
Organization: Create structured digital records and document folders aligned with your companies internal classification policies or retention schedules (TRD).
Document Security: Protect sensitive information with enterprise-grade security, role-based access control, and compliance-ready policies powered by AWS cloud infrastructure.
OCR + AI Real-time transformation through the combination of Optical Character Recognition (OCR) and Artificial Intelligence technologies. With BestDoc, you can:
- Extract text and key metadata from scanned documents.
- Automatically classify documents based on their content.
- Continuously learn from new formats and improve accuracy over time.
- Feed workflows without the need for human intervention.
Deployment: Hosted on AWS (scalable architecture)
Highlights
- Streamline document management with a powerful SaaS platform that automates the full document lifecycle, ensures regulatory compliance, and centralizes access for teams across your organization.
- Enhance efficiency with AI-powered OCR and intelligent workflows that extract key data, classify documents automatically, and eliminate the need for manual processing.
- Scale effortlessly with a cloud-native solution hosted on AWS, offering high availability, enterprise-grade security, and seamless integration with ERP, CRM, BPM, BSP and other business systems.
Details
Sold by
Delivery method
Deployed on AWS
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Features and programs
Financing for AWS Marketplace purchases
AWS Marketplace now accepts line of credit payments through the PNC Vendor Finance program. This program is available to select AWS customers in the US, excluding NV, NC, ND, TN, & VT.
Pricing
Pricing is based on the duration and terms of your contract with the vendor. This entitles you to a specified quantity of use for the contract duration. If you choose not to renew or replace your contract before it ends, access to these entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months |
|---|---|---|
BESTDoc Basic Plan | 10 to 10,000 users: USD $59/user/month | The Basic Plan provides full access to the BESTDoc SGDEA (Electronic Document Management System) hosted on AWS. Ideal for small and mid-size organizations that need to manage and control digital and physical documents through a secure and compliant cloud platform. Includes all standard modules: Correspondence / Single Window (PQRS, invoices, memorandums, etc.) Electronic Workflows (customizable approval flows, templates, digital signatures) Document Manager (security, interoperability, electronic file, TRD) Responsive web application available in Spanish, accessible from Windows, macOS, and mobile devices. Price: Basic Plan | 10 to 10,000 users: USD $59 per user license / month. (annual subscription = USD $708 per user license / anual.) | $708.00 |
BESTDoc Premium Plan | 10,001 to 1,000,000 users: USD $99/user/month | The Premium Plan offers a complete Digital Transformation Suite combining BESTDoc SGDEA, BEXT Identity Manager (BDM/BSR SSO), and BEXTSmartProcess (BSP) to enable document management, identity control, and workflow automation across the enterprise. Key capabilities: User and access management Integration with BPM systems Business rules and process automation Digital identity and electronic signature support Scalable and secure multi-tenant architecture on AWS Price: Premium Plan | 10,001 to 1,000,000 users. USD $99/user/month (annual subscription = USD $1,188 per user license / anual) | $1,188.00 |
Dimensions summary
You choose between two plans based on user count, both billed per user per month with an annual subscription option. The Basic Plan covers 10 to 10,000 users and gives access to the document management system with standard modules for correspondence, workflows, and document handling. The Premium Plan covers 10,001 to 1,000,000 users and adds identity management and process automation capabilities on top of document management. Pricing scales with the number of user licenses you buy. Moving to the Premium Plan reflects both a larger user range and a broader capability set.
Top-of-mind questions for buyers
Each user license maps to one named person who accesses the platform. You are billed per user per month, or per user per year on the annual subscription. The Basic Plan supports 10 to 10,000 users. The Premium Plan supports 10,001 to 1,000,000 users.
The Premium Plan adds identity and access management plus process automation on top of document management. You get user and access management, business rules and process automation, digital identity and electronic signature support, and integration with business process management systems. The Basic Plan includes only the standard document management modules.
Cost scales with the number of user licenses you buy. Each user adds the per-user rate for that plan. Once your user count passes 10,000, you move into the Premium Plan user range, which carries its own per-user rate and added capabilities.
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Vendor refund policy
Refunds are evaluated on a case-by-case basis within 7 days of purchase. Partial or full refunds may be issued if service access was not properly delivered or activated. To request a refund, contact mercadeo@bextsa.com or call +57 601 794 4507.
Legal
Vendor terms and conditions
Upon subscribing to this product, you must acknowledge and agree to the terms and conditions outlined in the vendor's End User License Agreement (EULA) .
Content disclaimer
Vendors are responsible for their product descriptions and other product content. AWS does not warrant that vendors' product descriptions or other product content are accurate, complete, reliable, current, or error-free.
Delivery details
Software as a Service (SaaS)
SaaS delivers cloud-based software applications directly to customers over the internet. You can access these applications through a subscription model. You will pay recurring monthly usage fees through your AWS bill, while AWS handles deployment and infrastructure management, ensuring scalability, reliability, and seamless integration with other AWS services.
Support
Vendor support
For technical assistance or commercial support regarding BESTDoc, you can contact our support team through the following channels:
Email: mercadeo@bextsa.com
Website: BESTDoc
Phone: PBX: (+57-601) 794 4507
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
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