Sold by: Keystone Technologies
Deployed on AWS
Enhancing patient care with seamless access to legacy data anytime, anywhere.
Sustaining outdated legacy systems is neither scalable, secure, nor cost-effective. The path to achieving improved patient care begins by embracing a modern healthcare Legacy Data Archival, without draining the IT budget. Keystone Technologies offers an intuitive solution at a fraction of the cost, providing accessibility, security, and cost efficiency.
Overview
When transitioning to a new EHR system, basic healthcare data migration alone may not meet comprehensive data retention requirements. Often, migrated data is incomplete or not fully representative of the original records. Additionally, many vendors only offer to import a limited subset of data, frequently excluding detailed financial records. Keystone Technologies legacy data archival service addresses these gaps, providing a thorough and compliant solution to preserve not only essential medical and financial records but ALL patient data. Thus, ensuring a full picture of all patient historical data.
Purpose-built for healthcare organizations, the infrastructure supports a fully redundant architecture that caters to computing, storage, and security needs while complying with HIPAA and HITECH regulations.
Our team works closely with healthcare organizations of all sizes. We understand the importance of creating tailored solutions, intricate data landscapes, and the importance of staying nimble. When you are ready to archive legacy healthcare data, there are specific considerations you will need to make depending on whether you are retiring a mainframe, EHR or revenue cycle management system and we guide you at every step.
Benefits:
- Data Preservation: Ensures that all historical data is accurately preserved.
- Accessibility: Support better continuity of care and Release of Information with streamlined workflows and easy access to patient records, images, documents, notes, financial data, and significant events via a link inside the new EHR or from any browser.
- Cost Reduction: Eliminates costly maintenance of outdated systems while securing data in a cost-effective solution.
- Enhanced Security: Addresses security concerns by moving data to a modern, secure archive with robust access controls.
Integration with Current EHR Systems
- Defray cost of data conversions
- View data on your desktop, laptop, or mobile
- Centralized access to multiple legacy systems
- Print and export records for Release of Information
- Access data from multiple locations
- Audit logs of user access
- Multi-factor Authentication
- Supports SSO and can be embedded into your production EHR
- User access and patient search capabilities
- Intuitive design requiring minimum training
CUSTOM PRICING: For custom pricing with patients over 201,000+, please reach out to us directly at sales@keystonetechnologies.com for a private offer.
Highlights
- Legacy Data Archival benefits both patients and staff by maintaining comprehensive patient records allowing healthcare providers to access historical data easily for informed decision-making, leading to better patient outcomes and increased patient satisfaction. Plus, streamlining workflow for staff enhances operational efficiency while providing quick data retrieval, reducing administrative burden and minimizing errors improving staff productivity and contributes to staff retention.
- Whether you are transitioning to a new EHR system, consolidating with another organization, retiring your EHR, or seeking cost-effective long-term data access, Keystone Technologies Legacy Data Archival team has over 25 years of experience and utilizes a 6-step Project Plan to keep all involved parties on point and your practice running smoothly.
- Robert S. Kebler, MD, Suburban Pediatrics: Suburban Pediatrics upgraded its EHR legacy data management with a cloud-first solution by Keystone Technologies. The move enhanced scalability, accessibility, and offered 100 percent data accuracy while reducing storage and maintenance costs, all with zero compliance issues.
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Deployed on AWS
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Pricing
Pricing is based on the duration and terms of your contract with the vendor, and additional usage. You pay upfront or in installments according to your contract terms with the vendor. This entitles you to a specified quantity of use for the contract duration. Usage-based pricing is in effect for overages or additional usage not covered in the contract. These charges are applied on top of the contract price. If you choose not to renew or replace your contract before the contract end date, access to your entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months | Overage cost |
|---|---|---|---|
Legacy Data Archival <10K Tier 1 | 1 Unit: <10,000 Patients; One Time Set-Up Fee $5,000 | $18,000.00 | |
Legacy Data Archival <100K Tier 2 | 1 Unit: <10,001-100,000 Patients; One Time Set-Up Fee $10,000 | $36,000.00 | |
Legacy Data Archival <200K Tier 3 | 1 Unit: <100,001-200,000 Patients; One Time Set-Up Fee $15,000 | $60,000.00 |
Dimensions summary
This listing offers three pricing tiers based on the number of patient records you archive. Tier 1 covers under 10,000 patients, Tier 2 covers 10,001 to 100,000 patients, and Tier 3 covers 100,001 to 200,000 patients. You choose the tier that matches your patient volume. Each tier carries a one-time set-up fee, which increases as the patient count range grows. The pricing scales by data size, so larger archives move you into a higher tier. Each tier is billed as a single unit under a contract.
Top-of-mind questions for buyers
Your tier is set by the total number of patient records archived from your inactive electronic health record systems. This includes records, images, documents, notes, financial data, and events tied to each patient. You pick the tier matching your patient count range, and each tier is billed as one unit.
Each tier covers a fixed patient count range. If your archive exceeds your tier's upper limit, you move into the tier that matches the new range. That higher tier carries its own one-time set-up fee. The transition is not automatic; you select the tier matching your patient volume.
Each tier carries a one-time set-up fee, not a recurring charge. This fee covers moving your data no longer actively used into a separate storage solution for long-term retention. Keystone performs the data conversion and archives your legacy data based on your retention requirements.
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Vendor support
IT Service Desk Telephone Support: (314) 621-9500 Business Hours: Monday to Friday, 7:30 a.m. to 5:00 p.m. (CST) After Hours: 5:00pm to 7:30am (CST) Mon-Fri, Sat-Sun 24 hours
Service Desk phone support is available 24x7, including holidays, to resolve or route incidents and escalate reports of high priority and major issues to technical support teams and on-call staff.
Login to the Service Desk Ticketing Portal https://keystonetechnologies.atlassian.net/servicedesk/customer/portal/17
If you do not have a portal login, please email the Service Desk at support@keystonetechnologies.com and a ticket will be created on your behalf.
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
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