Sold by: Keystone Technologies
Deployed on AWS
Enhancing patient care with seamless access to legacy data anytime, anywhere.
Sustaining outdated legacy systems is neither scalable, secure, nor cost-effective. The path to achieving improved patient care begins by embracing a modern healthcare Legacy Data Archival, without draining the IT budget. Keystone Technologies offers an intuitive solution at a fraction of the cost, providing accessibility, security, and cost efficiency.
Overview
When transitioning to a new EHR system, basic healthcare data migration alone may not meet comprehensive data retention requirements. Often, migrated data is incomplete or not fully representative of the original records. Additionally, many vendors only offer to import a limited subset of data, frequently excluding detailed financial records. Keystone Technologies legacy data archival service addresses these gaps, providing a thorough and compliant solution to preserve not only essential medical and financial records but ALL patient data. Thus, ensuring a full picture of all patient historical data.
Purpose-built for healthcare organizations, the infrastructure supports a fully redundant architecture that caters to computing, storage, and security needs while complying with HIPAA and HITECH regulations.
Our team works closely with healthcare organizations of all sizes. We understand the importance of creating tailored solutions, intricate data landscapes, and the importance of staying nimble. When you are ready to archive legacy healthcare data, there are specific considerations you will need to make depending on whether you are retiring a mainframe, EHR or revenue cycle management system and we guide you at every step.
Benefits:
- Data Preservation: Ensures that all historical data is accurately preserved.
- Accessibility: Support better continuity of care and Release of Information with streamlined workflows and easy access to patient records, images, documents, notes, financial data, and significant events via a link inside the new EHR or from any browser.
- Cost Reduction: Eliminates costly maintenance of outdated systems while securing data in a cost-effective solution.
- Enhanced Security: Addresses security concerns by moving data to a modern, secure archive with robust access controls.
Integration with Current EHR Systems
- Defray cost of data conversions
- View data on your desktop, laptop, or mobile
- Centralized access to multiple legacy systems
- Print and export records for Release of Information
- Access data from multiple locations
- Audit logs of user access
- Multi-factor Authentication
- Supports SSO and can be embedded into your production EHR
- User access and patient search capabilities
- Intuitive design requiring minimum training
CUSTOM PRICING: For custom pricing with patients over 201,000+, please reach out to us directly at sales@keystonetechnologies.com for a private offer.
Highlights
- Legacy Data Archival benefits both patients and staff by maintaining comprehensive patient records allowing healthcare providers to access historical data easily for informed decision-making, leading to better patient outcomes and increased patient satisfaction. Plus, streamlining workflow for staff enhances operational efficiency while providing quick data retrieval, reducing administrative burden and minimizing errors improving staff productivity and contributes to staff retention.
- Whether you are transitioning to a new EHR system, consolidating with another organization, retiring your EHR, or seeking cost-effective long-term data access, Keystone Technologies Legacy Data Archival team has over 25 years of experience and utilizes a 6-step Project Plan to keep all involved parties on point and your practice running smoothly.
- Robert S. Kebler, MD, Suburban Pediatrics: Suburban Pediatrics upgraded its EHR legacy data management with a cloud-first solution by Keystone Technologies. The move enhanced scalability, accessibility, and offered 100 percent data accuracy while reducing storage and maintenance costs, all with zero compliance issues.
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Pricing
Pricing is based on the duration and terms of your contract with the vendor, and additional usage. You pay upfront or in installments according to your contract terms with the vendor. This entitles you to a specified quantity of use for the contract duration. Usage-based pricing is in effect for overages or additional usage not covered in the contract. These charges are applied on top of the contract price. If you choose not to renew or replace your contract before the contract end date, access to your entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months | Overage cost |
|---|---|---|---|
Legacy Data Archival <10K Tier 1 | 1 Unit: <10,000 Patients; One Time Set-Up Fee $5,000 | $18,000.00 | |
Legacy Data Archival <100K Tier 2 | 1 Unit: <10,001-100,000 Patients; One Time Set-Up Fee $10,000 | $36,000.00 | |
Legacy Data Archival <200K Tier 3 | 1 Unit: <100,001-200,000 Patients; One Time Set-Up Fee $15,000 | $60,000.00 |
Dimensions summary
This listing prices legacy healthcare data archival by patient record volume, using three tiers. You pick the tier that matches your patient count. Tier 1 covers up to 10,000 patients. Tier 2 covers 10,001 to 100,000 patients. Tier 3 covers 100,001 to 200,000 patients. Each tier carries a one-time set-up fee, and the fee rises as the patient range grows. The tiers are mutually exclusive, so you select the single band that fits your archive size. This structure lets pricing scale with the amount of data you retire from inactive systems.
Top-of-mind questions for buyers
Each patient record retired from an inactive electronic health record system counts toward your total. You count the distinct patients whose data you archive, not the number of documents, images, or encounters per patient. Your combined patient count determines which single tier band applies.
Each tier carries a one-time set-up fee, charged once for the archival engagement. It covers moving data no longer actively used into separate long-term storage. Your team retires legacy systems while retaining read-only access to archived patient records for compliance and Release of Information requests.
You select the single tier that matches your total patient count. The bands are mutually exclusive, so a count of 100,001 or more falls into Tier 3 in full, not split across bands. If your archive grows beyond your chosen band, contact the vendor to confirm the correct tier.
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IT Service Desk Telephone Support: (314) 621-9500 Business Hours: Monday to Friday, 7:30 a.m. to 5:00 p.m. (CST) After Hours: 5:00pm to 7:30am (CST) Mon-Fri, Sat-Sun 24 hours
Service Desk phone support is available 24x7, including holidays, to resolve or route incidents and escalate reports of high priority and major issues to technical support teams and on-call staff.
Login to the Service Desk Ticketing Portal https://keystonetechnologies.atlassian.net/servicedesk/customer/portal/17
If you do not have a portal login, please email the Service Desk at support@keystonetechnologies.com and a ticket will be created on your behalf.
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