Sharepoint 2016 Standard-Windows server 2016-Supported by Cognosys

My main use case for Sharepoint 2016 Standard  is that it is the best alternative to traditional physical hard drives. It is very safe to store files, which makes it more secure and less likely to get lost. We have implemented this across our organization after a major cyber attack that happened to our company back in 2017.

The best features Sharepoint 2016 Standard  offers, in my opinion, are that it organizes our documents and other materials into folder libraries within a custom website and provides sharing tools and rules specific to that site. It integrates well with other Microsoft products through Office 365 . Adding and removing users is easy for administrators. Its simple document structure makes it clear where to best store documents.

Out of those features, I find myself appreciating the integration with Office 365  the most, which makes it easier to share files and collaboration.

I would also like to highlight that features such as version control to view any changes made and access control over any file or folder stand out to me. Additionally, the intuitive mobile application for easy access on the go enhances our experience.

Sharepoint 2016 Standard has positively impacted my organization because since we had a cyber attack in 2017 and implemented this tool, it has been a secure and easy way to store files and access files for the people who are given permission. It can be accessed from anywhere as long as you have an internet connection. Collaboration has been made easier between departments and also with remote employees and clients.

Sharepoint 2016 Standard can be improved because the user interface slows down productivity for our staff at times; it is very slow. Granting access to outsiders and guests is also difficult.

Another improvement needed for Sharepoint 2016 Standard is that it does take some work to get your setup to be as graphical as modern design tends to be.

I have been using Sharepoint 2016 Standard for the same amount of time.

Sharepoint 2016 Standard is very stable.

Sharepoint 2016 Standard is highly scalable as it has continued to grow with my organization's needs.

The customer support for Sharepoint 2016 Standard is very active and responsive.

Positive

I previously used Trello  and OneDrive before switching to Sharepoint 2016 Standard.

I have seen a return on investment because it is certainly a time-saver. You can stop paying for other tools if you are willing to move to Sharepoint 2016 Standard. It has enhanced collaboration in my organization and made it very easy for remote workers to collaborate. Additionally, security has increased, especially for files and data, with no noticeable data breaches of late.

My experience with pricing, setup cost, and licensing for Sharepoint 2016 Standard has been that it offers very competitive price plans, which are good for business.

Before choosing Sharepoint 2016 Standard, I evaluated other options, specifically OnBase  by Hyland.

A specific example of how I use Sharepoint 2016 Standard in my day-to-day work is that it works in the cloud, so it can be accessed from anywhere. It has a dedicated mobile application for easy access. It organizes files very neatly and tidily.

Sharepoint 2016 Standard is used across my whole organization through a subscription to Microsoft Office 365. We primarily use Sharepoint 2016 Standard to store and share documents on a per-department basis, with some Sharepoint 2016 Standard being available to the whole staff.

If you are looking into using Sharepoint 2016 Standard, my advice is that if you work with teams of people and need a good way to work collaboratively, then I would easily recommend Sharepoint 2016 Standard. It makes working remotely seamless. It helps to share, save, store, and edit files live with any users on your team, thus promoting collaboration. I also love that Sharepoint 2016 Standard is very easy to use. Organizing information and creating a structure is done in a way that even novice users can manage with little assistance.

I would rate Sharepoint 2016 Standard a nine out of ten based on my user experience. I chose a nine out of ten because it has improved collaboration between departments and also for those working remotely, making working remotely seamless. You can share, save, store, and edit files live with any users on your team. You can keep on track with project calendars. It is a great tool for project management and planning.

My main use case for Sharepoint 2016 Standard  in our organization is saving important data. It serves as a database for all employees. On Sharepoint 2016 Standard , we can collaborate in real time without any hassle. If someone is working on a file, it can show the edits or changes to other employees as well. On Sharepoint 2016 Standard, we can also make private folders that are shared with some specific people, so files in a particular folder are not visible to others.

Sharepoint 2016 Standard offers several best features including sharing of files or folders via email, creating private folders, real-time collaboration, accessibility and integration, permission management, and version history tracking.

Accessibility and integration are the most valuable features for my team. I love the accessibility of Sharepoint 2016 Standard, especially its integration with other Microsoft products like Word, PowerPoint, and Excel, which has enhanced user experience and workflow efficiency. Additionally, the permissions management is a key feature I love. This functionality allows for granular control over access to documents and folders, ensuring data security is top-notch.

Sharepoint 2016 Standard has impacted my organization positively by offering real-time collaboration, which helps increase the efficiency of our employees. Files are saved in one location, so there is no need to share files with everyone every time someone asks about it. The creation of a private folder helps to hide important documents from other employees who are not eligible to see the documents. Hence, permission management becomes very efficient.

I have noticed fewer errors, increased security, and increased collaboration by fifty percent, which shows how Sharepoint 2016 Standard has improved efficiency and collaboration in my organization.

Sharepoint 2016 Standard can be improved, as it is difficult to create a private folder sometimes. I have experienced a problem where a folder is visible to all, which should not be the case. Sometimes while uploading a file with the same name, it does not create version history.

I would add that if an employee makes some changes in a file and if we want to redo the changes, it does not allow us to go to the original files.

I have been using Sharepoint 2016 Standard for the past five years.

Sharepoint 2016 Standard is very stable. I have not seen any downtime or lagging.

Sharepoint 2016 Standard has been handling our organizational growth efficiently and effectively, so it is very scalable.

The customer support for Sharepoint 2016 Standard is very responsive.

I previously used OneDrive before switching to Sharepoint 2016 Standard.

I have seen a return on investment with Sharepoint 2016 Standard. It provides unlimited cloud storage and the cost of having tangible memory devices is reduced. Time spent on sharing documents through different devices among the employees and external parties is greatly reduced. The safety of the external sharing of important documents is assured with Sharepoint 2016 Standard.

My experience with pricing, setup cost, and licensing has been very cost-effective and affordable.

Before choosing Sharepoint 2016 Standard, I evaluated OneDrive and Google Drive .

My advice to others looking into using Sharepoint 2016 Standard is that it is well-suited for the secure internal and external sharing of documents with others, since it has different levels of access such as read-only and edit. The access can be defined in different forms when sharing the document. It includes sharing to anyone who has the link and only to specific email addresses, and many more options. Sharepoint 2016 Standard is a highly recommendable tool.

I love Sharepoint 2016 Standard because it comes with a business office package. It is fully integrated with other office products and works together with other Microsoft Office products such as Word, PowerPoint, Excel, Access, Publisher, and many more in real time. It is very easy to maintain all work among the employees in my organization. I would rate this product a nine out of ten.

Sharepoint 2016 Standard  is a pivotal platform for cross-departmental collaboration. It supports off-server communication and file sharing and allows for seamless editing and reviewing of files. This supports ease of access for work from home and remote workers where having a local drive isn't easy or doesn't make sense.

I love the ability to see file edits and track changes, which is pivotal in following critical updates made by others without having to manually communicate data changes or inputs.

Our organization shares a comprehensive data list that is critical to PO, planning, and marketing materials. Being able to store these files on Sharepoint 2016 Standard  has changed the way we manage this data and has reduced errors that end up costing our company.

Sharepoint 2016 Standard offers pivotal B2B collaboration, allows for off-server storage of critical files, and tracks edits and changes made with ease. All of these features are very critical and helpful for my team.

The ability to see file edits and changes is pivotal in following critical updates made by others without having to manually communicate data changes or inputs. I love Sharepoint 2016 Standard because it also supports B2B collaboration by supporting sharing and editing outside our organization. Sharepoint 2016 Standard is very flexible, file storage is secure, and permissions are granted to authorized personnel, which is great.

Sharepoint 2016 Standard has positively impacted my organization by decreasing PO errors by providing real-time live data and saved significant time on re-editing when changes could not be merged due to reduced cross-editability. PO errors decreased by thirty to forty-five percent. It has also increased collaboration by fifty-five percent and increased transparency and visibility into files.

Sharepoint 2016 Standard can be improved by improving navigation. The user interface should be improved to be more intuitive, and the search function is lacking and should be improved.

I have been using Sharepoint 2016 Standard for approximately six years.

Sharepoint 2016 Standard is stable, as I have not experienced any downtime.

Sharepoint 2016 Standard's scalability for my organization is very effective because it has continued to grow with my organization and handle my organizational needs.

The customer support for Sharepoint 2016 Standard is very responsive and proactive.

Negative

Before using Sharepoint 2016 Standard, I previously used Microsoft Teams  and Dropbox.

I have seen a return on investment since we started using this tool, as we have improved collaboration and saved time. PO errors have reduced, and we have also been able to reduce the burden on IT by enabling end-users to share files across departments, hence increasing collaboration and reducing storage requirements for on-premises hardware.

The cost is very cost-effective and relatively competitive compared to other alternatives.

Before choosing Sharepoint 2016 Standard, I evaluated other options, specifically Microsoft Excel.

Sharepoint 2016 Standard is a great tool which is very secure and cost-effective, easy to use, and easy to access online so we can get our files anywhere. It stores our files on the cloud which is very secure, so we don't have to worry about data breaches.

My advice to others looking into using Sharepoint 2016 Standard is that it is easy to share files with people internally and easy to share with people externally. It integrates well with Microsoft Teams . It allows end-users to determine permission to files instead of being centralized in IT, hence reducing the IT burden. It is very secure and works very well, very easy to use, and cost-effective, making it a highly recommendable tool.

Sharepoint 2016 Standard allows us to keep track of all our documents that are necessary for us to complete our duties, hence we remain focused and plan for the day. I rate Sharepoint 2016 Standard a nine out of ten.

My main use case for Sharepoint 2016 Standard  is that we use this as our intranet, where all documents are stored so that everyone has access to it. Since it is a cloud-based platform, it is accessible at any time. We can also easily ensure that a particular document, folder, or library can have restricted access. The use of metadata is useful for filtering or searching for a particular document. The fact that multiple users can edit and collaborate on the document at the same time is beneficial for departmental collaboration. It also keeps previous versions, which can be rolled back at any time.

To collaborate using Sharepoint 2016 Standard , I share project documents easily with my colleagues, enhancing collaboration even in remote areas.

Sharepoint 2016 Standard excels as a central repository for storing, organizing, and retrieving documents. It supports version control, metadata tagging, secure access, and integration with tools such as Power Automate .

The best features Sharepoint 2016 Standard offers are easy collaboration, the ability to specify specific access, notifications from workflows, and metadata. I find myself relying on all of those features, including the fact that it is a cloud-based platform, which makes it very easy to access documents. The use of metadata is useful while filtering or searching for a particular document. Additionally, there is easy collaboration between departments or team members.

I appreciate document management in Sharepoint 2016 Standard because it is easy, with file movements, indexing, ease of data access, and ease of doing business. Sharepoint 2016 Standard has positively impacted my organization because it has been a great tool, delivering measurable return on investment through improved compliance, reduced manual effort, and better collaboration. By reduced manual effort, I mean the automation of tedious tasks, which saves time and cost.

Since we started using Sharepoint 2016 Standard, we have been able to save between twenty to thirty percent of our time. We have also been able to reduce manual errors by approximately thirty percent.

One area where Sharepoint 2016 Standard needs improvements is that it is not easy to identify archived documents. When searching for documents, all documents show, and the only way to do this is to include 'archived' in the document name before setting the metadata to 'archived.'

Faster page loading and improved file movements from folder to folder in Sharepoint 2016 Standard would enhance the platform.

I have been using Sharepoint 2016 Standard for approximately six years.

According to my experience, Sharepoint 2016 Standard is very stable as I have not experienced any downtime or lagging.

Sharepoint 2016 Standard is very scalable because it has continued to handle my organization's growth efficiently.

Customer support for Sharepoint 2016 Standard is very responsive and proactive.

I previously used Apache Kafka  and Canon Business Services Managed IT Services before Sharepoint 2016 Standard.

I decided to switch from Apache Kafka  and Canon Business Services to Sharepoint 2016 Standard because it is more user-friendly. It has the ease of doing business, instills customer confidence, enables speedy file movements, and provides better data insights quality, output, and dashboard reports.

My experience with pricing, setup cost, and licensing for Sharepoint 2016 Standard is that it is a very cost-effective tool and very affordable.

There has been return on investment since we started using Sharepoint 2016 Standard, such as better ease of business for faster access to file movements. It has helped save the company time by more than five hours and resulted in better decision points. Through automation, we have been able to save significant cost and money while reducing errors.

Before choosing Sharepoint 2016 Standard, I evaluated other options including Adobe Analytics  and Google Analytics.

I advise others looking into using Sharepoint 2016 Standard that it is best for better document management, storage, and retrieval, but it is not ideal for file movement involving fewer than one thousand files. Sharepoint 2016 Standard is the best software product that addresses our problems and provides customer delight, as we use it for indexing, archiving, and it helps in effectively managing our files and documents. I would rate this product a nine out of ten.