OneLogin Workforce Identity

My main use case for OneLogin  is for identity management.

OneLogin  helps me manage employees across apps, databases, clouds, and other platforms. For example, when someone joins or changes teams or leaves, access is created, changed, and removed properly. It also helps secure admin root access to accounts.

For a more practical example regarding my main use case, suppose a developer needs temporary admin access to a production server. Instead of giving them a permanent password, OneLogin can help me approve the request, grant them access for a limited time, record the session activity, and remove them afterwards.

A couple of features that I like about OneLogin is firstly the centralized access management that helps manage my users, groups, and permissions from one place instead of handling everything from multiple locations. Secondly, there is automation for onboarding and offboarding that specifically comes in handy when employees join, change teams, or leave. Access can be provisioned or removed with workflows instead of manual IT steps. Lastly, the self-service password reset is beneficial since OneLogin allows us to reset forgotten passwords or unlock accounts ourselves, greatly reducing the help desk workload.

OneLogin has positively impacted my organization by greatly reducing the manual workload for identity management. It has also made onboarding and offboarding feel more structured, faster, and less dependent on manual IT work. Now, new users can get the right access based on their role.

The ability to provide a seamless end-user experience for signing in and authenticating to needed applications is very important because it improves both security and user productivity. Employees can access tools they need through a single consistent login experience instead of remembering multiple passwords or going through different login flows for each application.

OneLogin can be improved by making the initial setup and configuration process simpler, especially for teams like mine that are new to identity and access management. Some workflows and policy integrations felt complex during setup. Better guided onboarding, clear documentation, and more in-product demonstrations would help admins get started faster.

Some points I want to mention regarding needed improvements include a faster and simpler setup for SSO  and MFA policies, a better UI for admins, more helpful error messages during integration setups, and stronger reporting and audit dashboards.

The AI capability needs to be easier for admins and teams to use and to make governance and security easier to understand and act on. The output must be reliable and explainable, accessible to both technical and non-technical admins. Since access decisions are sensitive, AI should provide recommendations and risk signals, but final decisions should take place after thorough review.

I have been working in my current field for over two years now.

OneLogin is stable as far as my experience goes.

From a pricing perspective, OneLogin is really scalable since the pricing depends on the number of users and is per seat. Adding or removing a user is not much of a hassle for us, and there is no one-time fee up front that we have to pay.

We required some help while onboarding to OneLogin, and the customer support was greatly helpful.

I would rate the customer support a nine out of ten.

After switching to OneLogin, I noticed a return on investment. Previously, we primarily used a manual centralized identity management approach, which worked for a while. However, as our organization kept growing, managing SSO , MFA, and user provisioning became harder. We needed a more centralized and scalable solution for authentication and access management.

We evaluated several options before choosing OneLogin, including Okta, Microsoft Entra ID  and Azure AD , and JumpCloud . We chose OneLogin because it offered a strong balance of SSO and MFA, directory integrations, user provisioning, and centralized access management at a practical cost.

My advice for others looking into using OneLogin is to plan for immediate implementation properly before rollout. It is best to start by identifying the most important applications, user groups, MFA requirements, and directory integrations. A phased rollout works better in our case than trying to move everything at once.

Previously, the process required multiple manual steps and follow-ups with the IT and admin team. With OneLogin, role-based access and approval workflows have made the process more structured, reducing our onboarding time from weeks down to days.

After switching to OneLogin, I noticed a return on investment. Previously, we primarily used a manual centralized identity management approach, which worked for a while. However, as our organization kept growing, managing SSO, MFA, and user provisioning became harder. We needed a more centralized and scalable solution for authentication and access management.

Regarding my experience with pricing, setup costs, and licensing, the pricing and licensing are generally based on a per-user subscription model, which makes it easier for us to scale as the organization grows. The cost depends on the plan and number of users. Feature requirements such as SSO, MFA, and advanced directory integrations are all included or mostly add-ons that can be managed easily.

The AI capabilities that OneLogin offers can be useful in identity and governance. It can provide strong value in governance security by detecting risky access and unusual login behavior, finding patterns in data for large organizations. Additionally, it can prioritize access reviews and suggest least privileged improvements. However, AI decisions should be explainable and reviewed by admins, especially for sensitive security actions.

I feel that switching to OneLogin is a good move for us in terms of centralized access and identity management, and since we have transitioned to OneLogin, it has greatly reduced our manual work and offloaded much of our IT tasks. I would rate this product an eight out of ten overall.

Every employee in my organization uses OneLogin , and it helps us securely store our credentials with strong, long passwords, which is a must for securing our data.

OneLogin  eases our authentication processes, allowing all users to access multiple apps with one set of long credentials.

It simplifies the login process for our end-users, increases our security, saves us time, and reduces errors.

One password unlocks all, and there is one click login to all the platforms.

The mobile app is not the best, and it could be improved.

I have been using the solution for 5 years.

I previously used Microsoft Azure . OneLogin is incredible and easy to use. It provides robust security features that simplify our login processes.

It is a must-have for every company looking to secure their accounts and avoid security breaches.

I considered Google Cloud CDN .

It is cost-effective and easy to use.

Our main use case for OneLogin  is single sign-on, user authentication, and access management, which helps employees securely access multiple business applications with one set of credentials.

For example, our team uses OneLogin  to secure access to Microsoft 365 and other internal business applications, allowing employees to sign in once through OneLogin and access all authorized applications.

We use OneLogin for user onboarding and offboarding, where access to required applications can be accessed quickly through OneLogin when a new employee joins, and access can be removed centrally when an employee leaves, improving security and reducing administrative efforts.

In my opinion, the best features OneLogin offers are single sign-in, multi-factor authentication, and centralized user management.

The multi-factor authentication feature adds an extra layer of security beyond password, requiring users to verify their identity via methods like Google Authenticator , significantly improving overall security.

OneLogin's user management and integrations are also very valuable, as it integrates with popular cloud applications and allows us to manage user access from a central location.

The integration of phishing-resistant device trust has strengthened our authentication processes by ensuring that only trusted devices can access company resources.

OneLogin has positively impacted our organization by improving both security and operational efficiency through centralized access management and SSO , which has reduced password-related support requests, saving time for both users and the IT team and enhancing overall security.

We don't track the exact figure, but based on our experience, OneLogin has reduced password-related support tickets by around 25 to 30% and has saved several hours of administrative work each month.

OneLogin is a strong platform overall, but the reporting and advanced configuration options could be more intuitive; some administrative tasks and policies configuration have a learning curve for new users, and improving the user interface and providing more detailed built-in reporting would make management more efficient.

OneLogin could improve some third-party integrations by making setup and troubleshooting more straightforward; while customer support is generally helpful, faster response times for complex issues would be beneficial.

To be honest, we don't use OneLogin for AI-driven features extensively, so I cannot comment deeply on its output accuracy or reliability.

At this point, we have covered the main areas of improvement; the only additional suggestion would be to continue enhancing the reporting dashboard and simplifying some advanced administrative workflows, as overall, OneLogin is a mature and reliable platform and the needed improvements are not major.

I have been using OneLogin for two years.

OneLogin has been stable in my experience, with no significant downtime or reliability issues.

OneLogin has scaled well with our organization's growth, handling an increased number of users and applications without any significant performance issues.

Customer support has generally met our expectations, as the support team is very knowledgeable and helpful, with most issues being resolved in a timely manner.

Before OneLogin, we had a directory application with a specific authentication method.

Our experience with pricing, setup costs, and licensing for OneLogin has been positive, with the licensing being straightforward and the setup process relatively smooth.

We have seen a positive ROI, estimating a 25 to 30% reduction in password-related support tickets and several hours saved for IT administration tickets each month, even though we don't track exact numbers.

We reviewed a few other identity and access management solutions, including Microsoft Entra ID  and Okta, before choosing OneLogin for its balance of security, ease of administration, integration capabilities, and overall value for our requirements.

I rate OneLogin nine out of 10 for its strong security, reliable SSO , effective user management, and good overall user experience.

I chose nine out of 10 because OneLogin delivers very well on its core functions in MFA, user provisioning, and access management, improving security and simplifying administration for our team, but it doesn't attain a perfect 10 due to some advanced configurations being complex and the reporting capabilities needing to be more flexible.

The sign-in experience is very smooth and user-friendly; single sign-on allows users to access multiple applications with one login, reducing password management burdens and improving productivity while maintaining security.

Smart Factor Authentication applies additional verification when a login appears high-risk, such as from a new device or unfamiliar location, and it does a good job balancing security and usability.

The User Identity Synchronization across directories functionality has helped us by keeping user identities synchronized across systems automatically, which reduces manual efforts and improves accuracy, making user management more efficient.

Overall, OneLogin has been a reliable and effective identity management solution for our organization, with its MFA and user provisioning capabilities improving security and simplifying access management.

I recommend OneLogin to organizations looking for a secure and easy-to-manage identity and access management solution.

OneLogin  provides secure and simple access to business applications while maintaining centralized control over user identity and authentication policies.

When employees join our company, their application access is provided through OneLogin  based on their roles and responsibilities, which depends on the department. This allows new joiners to start working immediately without waiting for manual access requests.

OneLogin has provided strong access security for our organization, and day-to-day operations are more efficient for both users and administrators.

We have observed approximately 45 to 50% fewer password-related support tickets, faster user onboarding by nearly 60%, and reduced errors.

The most valuable features of OneLogin are unified application access, multifactor authentication, and automated user provisioning.

Automated user provisioning has had the most significant impact for my team. Before OneLogin, creating and removing access across multiple systems required several manual steps. Today, most processes happen automatically, which reduces delays and the risk of human errors.

The initial setup could be more simplified; apart from this, everything is perfect and a very smooth solution.

I have been working in my current field for more than two years.

OneLogin is a stable solution.

OneLogin has excellent scalability, making it a scalable solution.

Our experience with the customer support team for OneLogin has been positive, as cases are generally handled professionally and the technical resources are knowledgeable.

I would rate the customer support for OneLogin eight out of 10.

We have not switched from a different solution; we have been using OneLogin from day one.

The initial setup could be more simplified; apart from this, everything is perfect and a very smooth solution.

We are receiving a positive return on investment with OneLogin since we have seen a reduced amount of time spent managing user accounts by 50% and shortened onboarding cycles, allowing us to save time and money.

The pricing, setup cost, and licensing for OneLogin are handled by a different team.

We have not evaluated other options before choosing OneLogin.

My advice for others looking into using OneLogin would be to spend time planning the identity and identity architecture before jumping into deployment and to define proper user roles. Using multifactor authentication from the beginning and automating provisioning will be helpful. I would rate this review nine out of 10.

My main use case for OneLogin  is to enforce workforce identity, and we implemented this in Malaysia's biggest retail client, so all of their employees' applications can be securely accessed through single sign-on using OneLogin .

We also created an employee onboarding workflow using OneLogin, so when a user's account gets created in OneLogin, their account is SCIM provisioned into different applications. The account is synchronized using Saviyant into OneLogin as well, so this is my day-to-day activity with OneLogin.

OneLogin was used across the entire organization, and there were both power users and regular users. The power users managed the platform and used the APIs to create custom requirements, while the regular users used it for their SSO , MFA, and other identity management.

In my experience, one of the best features of OneLogin is its passwordless login, which I saw as ahead of its time, as it allowed creating logins with MFA without passwords, which is now a significant trend in the market.

The most important feature of OneLogin that we ended up using is definitely SSO  and its APIs to manage users and groups programmatically using custom scripts and Saviyant workflows.

OneLogin has impacted the organization I implemented it for by allowing swift onboardings, as onboarding definitely helped in bringing new employees on board very quickly. It has many built-in application connectors to onboard new apps quickly, and it helped in connecting with our organization, which is very large, as we migrated many applications and onboarded new applications because of the ease that OneLogin provides.

During implementation, there were not many features that I remember not using in practice. Mostly, there were certain APIs that we were experimenting with earlier but did not use, so we created custom scripts for them, especially around auto-implementing MFA for new joiners, although we later shifted that process.

I have been working with OneLogin for almost five years now.

Before we landed on OneLogin for this environment, the client was part of a larger group that was already using OneLogin, and we segregated the tenant from the group tenant to an individual tenant for this company, which is now a Malaysian-owned company in the retail sector.

When I first implemented OneLogin for that client, it took close to six months for everything to get up and running. The initial tenant onboarding was quick, but since it was mostly a migration, the company was separating from a larger group, which involved a multi-month migration and over 160 applications.

The scope of that work is definitely part of a larger team managing identity and access for the client, as we were a team of 10 members managing different tools, with OneLogin being one of them.

We also had Saviyant for user provisioning and UAR and certification campaigns, alongside several of our own Node.js written programs to do the identity provisioning, so we were at least a team of 10 members at that time.

We evaluated other IAM  tools including PingOne , but we decided to stick with OneLogin as it was a known experience for the end users as well as for the application administrators, and since we were already using a larger part of the group, we tried to keep the same experience and went with OneLogin.

When I am working in OneLogin on a normal day or week, the first thing I typically do in the platform is handling SSO configurations, so I add applications and interact with application stakeholders, learn about the applications, and then finally  decide who gets to access them and how the access would be granted.

My team did need formal training when working with OneLogin, and while it was mostly intuitive, we still had training through OneLogin given as part of the compliance.

Now that OneLogin is in place with Saviyant, we are able to onboard users very quickly by connecting with the HRMS, reducing the process to a few minutes compared to the lot of manual work we used to do earlier creating accounts in AD and synchronizing them. I would rate this solution highly for its effectiveness and integration capabilities.