Sold by: AeonX Digital
Deployed on AWS
Expense and corporate travel management with AI receipt capture. Book flights in-platform, scan receipts, enforce policy, approve and settle - with SAP coding and GST input credit.
Overview
Expense and travel, on one platform
Xpense manages the whole employee spend cycle - travel request, flight booking, expense capture, policy check, approval, advances, claim coding and GST input credit - for organisations that want travel and expense in one system rather than two that reconcile monthly.
What it replaces
Paper receipts in field envelopes. Claims typed into spreadsheets. Travel booked outside policy and argued about afterwards. Approvals chased over chat. Card reconciliation in Excel. Month-end reconciliation between a booking tool, a claims tool and the ERP.
Travel Desk & Trip Management
Flights are booked in-platform, with in-policy fares filtered by the traveller's grade and city class and the full ticket lifecycle in one screen - fare rules, seat, meal and baggage, ticketing, cancellation and reissue. Book on behalf of a colleague and their own policy and budget apply, not yours. The traveller's company GSTIN goes to the airline, so input credit is claimable on the fare. Domestic hotels (India, INR) are in supplier certification; rail, bus and car legs are handled as trip requests rather than bookings.
Travel Funding Control Plane
A master wallet with per-tenant virtual wallets, so travel is funded centrally and drawn down per entity. Configurable markup per tenant applied automatically to booked travel, automated tenant invoicing against wallet activity, GST input-credit reconciliation, and low-balance alerts before a booking fails.
Mobile Expense Capture
Hybrid receipt OCR with line-level extraction - photograph, forward or bulk-upload receipts and the merchant, line items, tax, currency and date are extracted, then auto-categorised against policy and GL mapping. Distance-based vehicle reimbursement at configurable per-km rates by vehicle type. Per-diem, petty cash and travel advances in the same app. Native iOS and Android apps, live on both stores. Field teams can submit and check claims over WhatsApp.
Policy, Approvals & Exceptions
Configurable policies by grade, entity, country and trip type with effective-date control. Multi-level, value-based approval with automatic delegation when an approver is away, bulk approval for routine compliant claims from a phone, exception flagging with policy and claim history side by side, and escalation SLAs that notify skip-level approvers.
Coding to SAP, Tax & Analytics
Claims are coded against live SAP master data - cost centre, WBS, profitability segment and GL - and prepared as FI documents for Finance to post. Automated FI posting is in development. Tax extraction for GST, HSN and TDS is validated against master data, and GST input credit is tracked to the claim line and reported for your ITC filing. A Tally export is available for non-SAP finance. Dashboards cover spend by category, entity, cost centre and grade, policy exception rates and cost per trip. Xpense tracks input-credit eligibility; it does not provide tax advice.
Prepaid Corporate Cards - in pilot
A partner-issued RuPay prepaid card programme, with the spend controls in Xpense. Cards are issued by Eroute Technologies (OmniCard), an RBI-authorised PPI issuer; AeonX provides the expense integration and controls at programme, tenant and card scope - limits, MCC sets, ATM and UPI toggles. This is a single-tenant pilot: the expense-side integration is built and validated in sandbox, and live transaction flow has not started. Available for pilot on request.
AI that advises. People who decide.
Duplicate Verification flags likely repeat claims with the matching receipt shown alongside. Smart Approver assigns a risk tier to each claim and shows the policy and history behind it. Every AI output is advisory - nothing is approved, posted or paid without a human action, extracted amounts are traced back to the source document, and every run is logged against the claim it touched. An MCP server exposes 32 tools so your own agents can work with Xpense under the same permissions as the UI.
Pricing and AI metering
Licensed per named user for the contract term. Each seat includes 1,000 AI units, about 200 documents; AI capture beyond that allowance is metered per document processed, with plans, usage alerts and caps.
Built and run on AWS
Delivered as a managed service on AWS in your preferred region. AeonX is certified to ISO/IEC 27001, ISO 9001 and ISO/IEC 20000-1, with PCI DSS and ISO/IEC 42001 in progress; the platform runs on AWS infrastructure audited under SOC 1, SOC 2 and SOC 3. AES-256 at rest, TLS 1.3 in transit, SSO, per-tenant database isolation - each tenant in its own database, not a shared schema - and immutable audit logs. Nothing trains public models.
Getting started
Subscribe and your workspace is provisioned automatically. A 30-minute onboarding session covers policy, approval hierarchy and accounting mapping. Most customers capture expenses in the first week; travel desk and SAP coding go live within three to four weeks.
Highlights
- Travel and expense on one platform, not two that reconcile monthly. Flights are booked in-platform inside the policy that governs them, with the company GSTIN sent to the airline so input credit is claimable. Receipts are captured with AI, approvals route by amount, grade and cost centre, and claims are coded against live SAP master data. Domestic hotels are in supplier certification; rail, bus and car legs are trip requests.
- A travel funding control plane most T&E tools do not have: a master wallet with per-tenant virtual wallets, configurable markup applied automatically to booked travel, automated tenant invoicing against wallet activity, GST input-credit reconciliation and low-balance alerts before a booking fails. Plus AI receipt capture with line-level extraction, distance-based vehicle reimbursement, per-diem, petty cash and advances in native iOS and Android apps.
- Policy enforced at entry, not discovered at audit - per-grade limits, class-of-travel rules, per-diem and city-class allowances, GST treatment and duplicate detection applied when the expense is created. AI is advisory throughout: Duplicate Verification and Smart Approver show the evidence, a person decides. ISO/IEC 27001, ISO 9001 and ISO/IEC 20000-1 certified, per-tenant database isolation, AES-256 at rest, TLS 1.3 in transit.
Details
New
Introducing multi-product solutions
You can now purchase comprehensive solutions tailored to use cases and industries.
Features and programs
Financing for AWS Marketplace purchases
AWS Marketplace now accepts line of credit payments through the PNC Vendor Finance program. This program is available to select AWS customers in the US, excluding NV, NC, ND, TN, & VT.
Pricing
Pricing is based on the duration and terms of your contract with the vendor, and additional usage. You pay upfront or in installments according to your contract terms with the vendor. This entitles you to a specified quantity of use for the contract duration. Usage-based pricing is in effect for overages or additional usage not covered in the contract. These charges are applied on top of the contract price. If you choose not to renew or replace your contract before the contract end date, access to your entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months |
|---|---|---|
User | One named user for the contract term. Includes 1000 AI units, about 200 documents. | $200.00 |
The following dimensions are not included in the contract terms, which will be charged based on your usage.
Dimension | Description | Cost/unit |
|---|---|---|
Document processed | One document processed by AI capture beyond your included seat allowance. | $0.20 |
Dimensions summary
Xpense pricing has two parts that work together on a contract term. You pay per named User for the length of the contract. Each user includes an allowance of 1000 AI units, about 200 documents processed by AI capture. The second dimension, Document processed, is a usage-based add-on. You pay it only when AI capture handles documents beyond your included seat allowance. So your base cost scales with the number of users, while AI document processing above the included amount is billed separately as you consume it.
Top-of-mind questions for buyers
Each named user includes 1000 AI units, about 200 documents processed by AI capture. AI capture reads receipts and bills automatically using OCR. Documents processed within your allowance draw down these units. Once a user exceeds the included amount, extra documents are billed under the Document processed dimension.
You pay for each additional document under the Document processed dimension. This is usage-based, so you are billed only for documents handled by AI capture beyond your pooled seat allowance. Processing stays within the included amount until you cross it; extra documents then accrue separately as you consume them.
Both charges apply together on one contract. The User dimension sets your base cost and scales with named users for the term. The Document processed dimension adds cost only when AI capture handles documents beyond the included allowance. For teams staying within their allowance, user count drives nearly all cost.
x-pense.cloud
Helpful?
Vendor refund policy
Fees are billed in advance and are non-refundable, except where AWS Marketplace policy requires a refund, for example cancellation within 48 hours of purchase. You may cancel at any time; access runs to the end of the paid term. For a billing error, or a material defect we cannot remedy, email support@aeonx.digital within 30 days of the charge with your AWS account ID and order details.
Legal
Vendor terms and conditions
Upon subscribing to this product, you must acknowledge and agree to the terms and conditions outlined in the vendor's End User License Agreement (EULA) .
Content disclaimer
Vendors are responsible for their product descriptions and other product content. AWS does not warrant that vendors' product descriptions or other product content are accurate, complete, reliable, current, or error-free.
Delivery details
Software as a Service (SaaS)
SaaS delivers cloud-based software applications directly to customers over the internet. You can access these applications through a subscription model. You will pay recurring monthly usage fees through your AWS bill, while AWS handles deployment and infrastructure management, ensuring scalability, reliability, and seamless integration with other AWS services.
Resources
Vendor resources
Support
Vendor support
Support is provided directly by AeonX Digital Technology Limited, the company that builds Xpense.
Channels: contact-us@aeonx.support | https://customer.aeonx.support | +91 80804 84418 Standard hours: Monday to Friday, 09:00 to 18:30 IST, excluding Indian public holidays.
Severity and target first response: S1 - Production down; expenses cannot be submitted or approved; booking or posting blocked. 4 business hours (Standard) / 1 hour 24x7 (Enterprise). S2 - Major function degraded with a workaround. 8 business hours (Standard) / 4 hours (Enterprise). S3 - Questions, configuration changes, minor defects, data requests. 2 business days (Standard) / 1 business day (Enterprise). S4 - Enhancement requests. Acknowledged within 5 business days; reviewed in the monthly roadmap cycle.
Support tiers: Standard (all plans) - Business-hours support by email and portal, documentation, release notes, quarterly upgrades. Premium (Enterprise or annual uplift) - 24x7 S1/S2 coverage, named contact, customer success manager, quarterly reviews, priority defect scheduling, month-end close standby.
Escalation: (1) contact-us@aeonx.support or the support portal; (2) automatic escalation to the support manager if an SLA is missed; (3) delivery manager at twice the target response; (4) commercial escalation to sales@aeonx.digital . Enterprise customers may escalate to their named contact at any point.
Refunds: Fees are billed in advance and are non-refundable except where AWS Marketplace policy requires, for example cancellation within 48 hours. You may cancel at any time and access runs to the end of the paid term. For a billing error or material defect, email contact-us@aeonx.support within 30 days with your AWS account ID and order details.
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
Similar products
Happay's Travel and Expense (T&E) solution is a robust software platform designed to simplify and optimize the management of corporate travel and expenses. It offers features for expense tracking, approval workflows, real-time expense reporting, and analytics, enhancing control and visibility over business expenditures while improving efficiency.
Over 12 million professionals in 120 countries trust our platform, from global enterprises to mid-sized businesses and public sector organizations to nonprofits. With Emburse, finance teams eliminate busy work to regain the freedom to lead, grow, and shape the future of their business. Whether you're a CFO seeking financial control, a travel manager optimizing spend, or a busy employee submitting expenses on the go, Emburse simplifies expense management, travel booking, invoicing, and payments so organizations can drive efficiency and focus on strategic growth.
Okticket fully automates the management of professional travel expenses, from the request to the accounting. Its conversational AI engine does not wait for instructions: it understands what each user needs, acts on its own, and enforces corporate policy compliance in real time.
Okticket ensures full compliance with fiscal regulations, accelerates reimbursements, and integrates seamlessly with leading accounting and ERP systems.
SutiExpense is a cloud based expense reporting solution that automates expense tracking and processing reimbursements. Our solution covers the entire expense process from create, edit, receipt capture, submit, approve and reimburse. Multilevel approval, spend limits, budget controls, and analytics provide better control over employee spending. Our AI powered chatbot enables employees to get their work done with ease using their voice. Our solution helps businesses save time, effort and costs in expense reporting process.
Customer reviews
No customer reviews yet
Be the first to review this product . We've partnered with PeerSpot to gather customer feedback. You can share your experience by writing or recording a review, or scheduling a call with a PeerSpot analyst.