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The more you dig the more treasure you find!

  • By Jorge M.
  • on 05/15/2025

What do you like best about the product?
Workato is very easy to use and highly intuitive, the interface is clean and minimalist which makes it very easy to start working with, as opposed to overwhelming interfaces with hundreds of controls to choose from. Once connections are established between Workato and cloud services, creating recipes to perform a wide range of automated actions becomes as easy as drag and drop. The amount of applications already setup out of the box is in the hundreds, plus many more are available via the support community.
The Academy, which hosts their trainings, is an invaluable asset because it just becomes the easiest way to see it in action. Following their on-demand short and simple to understand lessons you go from automating simple actions like "move file from A to B" all the way to "setup an enterprise chatbot with custom actions and responses".
If a recipe is well designed you will rarely have to touch it again for a long time. Designing recipes is probably the most important step towards implementing your ideas, and Workato even provides AI assistance for that task. But once a recipe is designed and deployed, if all variables were accounted for then it will run until the end of times.
The purpose and end goal of Workato is to take on your manual work and elevate you to a designer/administrator level so that you can do more with your time. The more you build in Workato the more time you save yourself and your company. After developing in Workato for approximately 1 year I can say with full guarantee that I already saved myself and my colleagues dozens of man hours, and that value only keeps increasing every day. There are tasks that I literally do not do anymore because they are fully designed, deployed, and automated at this point.
Lastly, I should give a huge shout out to their Customer Support, and Customer Success Managers. Their Customer Support over chat was able to help me with ease a few times with small issues I was encountering. For big issues I absolutely recommend contacting your Customer Success Manager. No matter the question I threw at them, they found resources to help me and got on meetings with me to help me step by step through my problems. From setting up connections, to advice on environment growth and expansion, to task analysis and efficiency, you name it, they had someone that helped me with it.
All in all it's been a 5 star service all around for a solid year, and right now I have more ideas I want to implement on it, but just not enough time for everything. But Workato will give me my time back the more I develop on it!
What do you dislike about the product?
The only downside I can think of in Workato is that it does not cover every single application out there, in the sense of pre-established applications in the library. I have had to setup a few myself for more obscure cases of lesser known applications that my organization uses, and it might be a little bit of trial and error until you get it all squared away. But any application that has APIs can be setup with Workato manually via their HTTP connector. It might not be as smooth and easy as the range of applications they already provide out of the box, but it is not at all impossible. If you find yourself in a jam and you can't get the exact settings right, contact their support or customer success manager, they will be able to help.
What problems is the product solving and how is that benefiting you?
The biggest problem we had before Workato was HR Onboarding/Offboarding and employee changes. It was a mostly manual process on the IT side, from setting up accounts, to assigning application licenses, to granting network permissions, etc, for every single new employee. And the reverse for offboarding, as in disabling accounts, removing licenses, removing accesses, etc. It was consuming us a lot of time every week processing every single person coming in and out manually.
Once we got on Workato I started designing our Onboarding/Offboarding processes, connecting all our applications to it, setting conditions and actions as needed, to the point that I have now automated probably 90% of our process on it, which has saved us dozens of man hours every quarter.