Asana
AsanaExternal reviews
10,015 reviews
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Too Many Features Slow Down Simple Task Management
What do you like best about the product?
What I like best about Asana is that it makes it simple to see who’s doing what, by when, and what’s stuck.
What do you dislike about the product?
What I dislike about Asana is that it gets bloated fast, too many clicks, too many views, and it slows teams down when all they really need is simple execution.
What problems is the product solving and how is that benefiting you?
Asana solves task chaos and missed deadlines by centralizing work, which benefits me by keeping projects organized, visible, and moving without constant follow-ups.
Keeps Everything Organized Effortlessly
What do you like best about the product?
Keeps everything organized and can me as simple or as complex as the team needs for daily use of project tracking
What do you dislike about the product?
Needs a native ticketing system vs integrations
What problems is the product solving and how is that benefiting you?
Allos for templates that we can use for workflow management for repeitive tasks, documentation on SOPs and more.
Streamlined Workflow with AI and Excellent UI
What do you like best about the product?
I love the UI and the AI integration in Asana. I've created rules with AI that help streamline my workflow. It works really well for my day job as well as my side job, and I'm very pleased with it. I also find the initial setup easy and use a couple of plugins for Outlook and Chrome that tie into Asana.
What do you dislike about the product?
Nothing
What problems is the product solving and how is that benefiting you?
I use Asana to streamline my workflow with AI-created rules and enjoy its UI and AI integration.
Boosts Team Collaboration Effortlessly
What do you like best about the product?
I use Asana for organizing work tasks and meeting notes. I love the rule function; it makes completing tasks super easy by creating rules to auto-run due dates and move tasks to different steps. The platform is super easy and user-friendly, which was great during the initial setup. Asana helps us all collaborate in an organized space.
What do you dislike about the product?
N/a
What problems is the product solving and how is that benefiting you?
Asana helps us collaborate in an organized space, making task completion easy with automated rules for due dates and moving tasks.
Efficient Task Management with Asana
What do you like best about the product?
I like that Asana makes it easy to load from Gmail and simplifies the organization of assignments. It's efficient and doesn't require me to track my email anymore. I also find the selection of fields to be easy. The initial setup was very easy, and we switched to Asana because it had a better set of reviews from my colleagues.
What do you dislike about the product?
I've found that I have too many open tasks now and that I'm not tracking some of them very well.
What problems is the product solving and how is that benefiting you?
Asana helps me keep track of tasks and assignments for myself and others. It's efficient and integrates easily with Gmail, so I don't need to track my emails anymore.
Exceptional User Management Features
What do you like best about the product?
User management is awesome. Easy t manage roles and permissions
What do you dislike about the product?
Not customizable enough. We need more control to create flexible flows
What problems is the product solving and how is that benefiting you?
Project management with vendors
Automated Reminders and Summaries Make Project Tracking Effortless
What do you like best about the product?
1. The system provides automated reminders to the assignee, which helps keep tasks on track.
2. Additionally, it generates weekly summaries of project or portfolio progress and status automatically.
2. Additionally, it generates weekly summaries of project or portfolio progress and status automatically.
What do you dislike about the product?
1. Firstly, it would be helpful to have a recycle bin feature that allows users to recover deleted tasks or projects within a set period, such as 14 days, before they are permanently removed. This would give users a chance to restore items they may have deleted by mistake.
2. Secondly, adding keyboard shortcuts for quicker updates and navigation would greatly improve efficiency. Relying solely on the mouse, especially the left-click, can be time-consuming and tends to slow down the workflow for project managers.
2. Secondly, adding keyboard shortcuts for quicker updates and navigation would greatly improve efficiency. Relying solely on the mouse, especially the left-click, can be time-consuming and tends to slow down the workflow for project managers.
What problems is the product solving and how is that benefiting you?
Asana has offered a common dashboard for real time collaboration by CFT team. Communication gaps is resolved and information flow is streamlined. Single assignee feature makes one person accountable even though there are multiple collaborators working on that particular task.
Asana also generates dashboard on portfolio level on a single click and we can customize the view as per our choice therefore saving a lot of time in creating dashboard for review by senior management.
Asana also generates dashboard on portfolio level on a single click and we can customize the view as per our choice therefore saving a lot of time in creating dashboard for review by senior management.
Innovative Portfolio Structure Makes Project Management a Breeze
What do you like best about the product?
I love the idea of portfolios as the skeleton of the house and the projects as the individual rooms
What do you dislike about the product?
Common Pain Points with Asana
1. Can feel overwhelming for new users
Asana’s flexibility is great, but it also leads many teams to say “There are too many views, too many buttons, too many ways to do the same thing.” Onboarding can feel heavy.
2. Too easy to create clutter
Workspaces, teams, projects, subtasks, sections, tasks… without strict conventions, things quickly get messy. Asana doesn’t enforce structure, which is powerful but dangerous.
3. Limited customization compared to competitors
Fields and rules exist, but some people find that Asana’s automation and custom fields aren’t as deep or as dynamic as tools like ClickUp or Monday.
4. Subtasks can be confusing
Subtasks don’t always inherit properties (custom fields, project info, due dates, etc.). They also don’t always appear clearly in timelines or calendars unless manually added to specific projects.
5. No true native time tracking
You need integrations for proper time tracking. The built-in “time spent” field (if enabled) is still very basic.
1. Can feel overwhelming for new users
Asana’s flexibility is great, but it also leads many teams to say “There are too many views, too many buttons, too many ways to do the same thing.” Onboarding can feel heavy.
2. Too easy to create clutter
Workspaces, teams, projects, subtasks, sections, tasks… without strict conventions, things quickly get messy. Asana doesn’t enforce structure, which is powerful but dangerous.
3. Limited customization compared to competitors
Fields and rules exist, but some people find that Asana’s automation and custom fields aren’t as deep or as dynamic as tools like ClickUp or Monday.
4. Subtasks can be confusing
Subtasks don’t always inherit properties (custom fields, project info, due dates, etc.). They also don’t always appear clearly in timelines or calendars unless manually added to specific projects.
5. No true native time tracking
You need integrations for proper time tracking. The built-in “time spent” field (if enabled) is still very basic.
What problems is the product solving and how is that benefiting you?
Asana is helping us solve a few major challenges around clarity, alignment, and execution. Before using it, our work and priorities were scattered across different tools, making it harder to see how day-to-day tasks connected to larger goals. Asana centralizes everything—projects, owners, deadlines, and progress—so the team has one shared source of truth.
This has been especially beneficial as we build out our team goals and strategy map. With Asana’s Goals feature, we can set clear, measurable objectives that ladder up to our broader strategy. Each goal ties directly to projects and tasks, which helps everyone understand how their work contributes to the bigger picture.
The strategy map becomes much more actionable because it’s not just a document—it’s linked to real, trackable work in Asana. That means we can monitor progress in real time, identify risks earlier, and adjust priorities proactively. Ultimately, it keeps the team aligned, focused, and moving in the same direction.
This has been especially beneficial as we build out our team goals and strategy map. With Asana’s Goals feature, we can set clear, measurable objectives that ladder up to our broader strategy. Each goal ties directly to projects and tasks, which helps everyone understand how their work contributes to the bigger picture.
The strategy map becomes much more actionable because it’s not just a document—it’s linked to real, trackable work in Asana. That means we can monitor progress in real time, identify risks earlier, and adjust priorities proactively. Ultimately, it keeps the team aligned, focused, and moving in the same direction.
Exceptionally Flexible and Powerful Solution
What do you like best about the product?
It's flexible and very powerful. We are able to configure it to our company's specific use cases with ease.
What do you dislike about the product?
I don't like how sub-tasks are handled in the UI.
What problems is the product solving and how is that benefiting you?
Mainly it is helping our small start up agency keep track of all of various workstreams and tasks.
A Game Changer with Versatile Options and Simplicity
What do you like best about the product?
The variety of options that y'all provide. From views, project types. Its easy to use and straight forward enough to be simple. Its been a big game changer for our team.
What do you dislike about the product?
We have the free version, so lots of features are unavailable and we frequently get pushed towards the paid version. Understandable as a business. Other than that, its a great tool
What problems is the product solving and how is that benefiting you?
We are currently restructring, so being able to create task list/projects for each team, set it up on a regular cadence, then after set up, our team just needs to execute. It's consolidated lots of oversight.
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