Asana
AsanaExternal reviews
10,014 reviews
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Good product
What do you like best about the product?
I love how this program can keep me on track with tasks due, as well as help collaborate with other team members on projects.
What do you dislike about the product?
I wish there was a better way to assign two people to a task. Right now, when assigned two people to a task, it just makes a copy of the task for the second person assigned. I wish that two people could just be assigned one original task that they would both be able to edit, update, and complete.
What problems is the product solving and how is that benefiting you?
Our business is now trying to assign all employees to necessary projects, so that they have access to important company information that will be useful when communicating with clients.
Asana is great for managing tasks across the whole company
What do you like best about the product?
How easy it is to communicate and complete tasks withour team.
What do you dislike about the product?
You cannot assign a task to multiple people.
What problems is the product solving and how is that benefiting you?
Organization within the company
Repetitive task? There you go
What do you like best about the product?
Asana can be used for free and in business version. A lot of people will find the free version just fine. It's great for repetitive tasks and you can customize if tasks should occur at special days, weeks, months etc. You can plan far ahead and share between teams or keep tasks to yourself. It's a software that's nice to use for these small things that you would like to keep out of your normal ticket tool etc.
What do you dislike about the product?
Asana is a great tool and it's really hard to find something to put a finger on. User management in regards to private tasks could be better as people do get sick every now and then. You need to get used at customizing repetitive tasks to your need and the search index is not always precise.
What problems is the product solving and how is that benefiting you?
We needed a cheap and simple tool to create tasks and follow tasks for colleagues on sick leave. Asana do this really well and it's really easy to set-up.
Recommendations to others considering the product:
Think about in what context you will be using the tool. It's great for tasks etc but will still be lacking some in regards to project management. Also evaluate if you need the business version or if the free version will be enough.
Easily undertake your projects with Asana
What do you like best about the product?
It is ideal for me because it allows me to manage my activities and projects, I can work together with my colleagues and assign specific tasks to each one, and visualize how each project is developed, this software is very easy to use.
What do you dislike about the product?
Once I wanted to make a change in the type of project on a blackboard, but there was no way to do the modification, it would be a good suggestion that I had this option to change, in general, I like the Asana.
What problems is the product solving and how is that benefiting you?
This program is very good and quality, since it gives me the facility to work on the same project with my colleagues, and each one can take a different task and exchange information, we can see how it develops until its completion.
Recommendations to others considering the product:
It is an excellent way to work in a group, without having to be alone in your office, you only have an account and Internet connection and it is also free.
Life made easier
What do you like best about the product?
I love how I can set a due date for things and be able to go about marking items off as I go. Having a set time to get something done has worked very in keeping up with daily tasks and recurring tasks on a day by day or weekly basis.
What do you dislike about the product?
It gets a little confusing with doing subtasks for items as I don't fully know how to make them and also how to finish it and still keep the main task at hand.
What problems is the product solving and how is that benefiting you?
It's helped us become more organized and focused on high priority tasks and being able to see what can be left alone for a bit before we have to get to those tasks. Each of us was able to complete more things and stay up-to-date on specific projects that multiple people are involved in.
Recommendations to others considering the product:
It's better than trying to use third party apps on phones and other sites where this one you can create days due and remove them with ease. No stress of forgetting anything as it sends reminders right to your email.
Power and flexibility can either help or hurt, depending on how you use them
What do you like best about the product?
Asana has clear advantages for teams that seek to drive task completion by combining powerful and flexible functionality across a range of devices.
First, Asana takes collaboration to the next level using tasks and subtasks. Powerful subtasks hardly matter for shopping lists but are transformational for team projects. For example, task A could break down into tasks B and C, and then task C into tasks D, E, and F (and so forth). Asana makes it possible to define the work, establish the sequence, set due dates, and assign the right people across all of these tasks and subtasks. In contrast, many other task management software tools suffer from underdeveloped subtask functionality. Robust task structures in Asana enable everything else to fall into place.
Second, Asana provides a full view of tasks and status. This is accomplished by combining features that are available separately across other task management software tools. Checklist projects are available to track task completion. “Board” projects enable tasks to flow through phases of completion, like sticky notes on a whiteboard (similar to Trello). Certain projects, such as ongoing programs, work best as a board instead of a checklist. For example, editorial articles could flow through stages (eg. ideas, written, published, etc.). It’s also possible to add the same task to multiple projects. This enables you to track the task for different purposes. Tags can also be used to group tasks together. Asana provides a powerful viewpoint using this mix of features.
Third, Asana is accessible across nearly every device and inside other tools. This makes it easy to view and update. While Asana might not have the best look and feel across every platform, it's functional everywhere. For example, it’s easy to quickly create new tasks using the (somewhat clunky) browser extensions. Tasks can be emailed to projects, and due dates synchronized to calendars. Additionally, it’s possible to build custom integrations using tools such as IFTTT, Zapier, Microsoft Flow, or the API. For example, using these tools you can speak tasks directly from virtual assistants, such as Alexa and Siri, into Asana.
First, Asana takes collaboration to the next level using tasks and subtasks. Powerful subtasks hardly matter for shopping lists but are transformational for team projects. For example, task A could break down into tasks B and C, and then task C into tasks D, E, and F (and so forth). Asana makes it possible to define the work, establish the sequence, set due dates, and assign the right people across all of these tasks and subtasks. In contrast, many other task management software tools suffer from underdeveloped subtask functionality. Robust task structures in Asana enable everything else to fall into place.
Second, Asana provides a full view of tasks and status. This is accomplished by combining features that are available separately across other task management software tools. Checklist projects are available to track task completion. “Board” projects enable tasks to flow through phases of completion, like sticky notes on a whiteboard (similar to Trello). Certain projects, such as ongoing programs, work best as a board instead of a checklist. For example, editorial articles could flow through stages (eg. ideas, written, published, etc.). It’s also possible to add the same task to multiple projects. This enables you to track the task for different purposes. Tags can also be used to group tasks together. Asana provides a powerful viewpoint using this mix of features.
Third, Asana is accessible across nearly every device and inside other tools. This makes it easy to view and update. While Asana might not have the best look and feel across every platform, it's functional everywhere. For example, it’s easy to quickly create new tasks using the (somewhat clunky) browser extensions. Tasks can be emailed to projects, and due dates synchronized to calendars. Additionally, it’s possible to build custom integrations using tools such as IFTTT, Zapier, Microsoft Flow, or the API. For example, using these tools you can speak tasks directly from virtual assistants, such as Alexa and Siri, into Asana.
What do you dislike about the product?
While it’s great to have features and options integrated into a single software platform, power and flexibility also increase the complexity. In my opinion, this is the biggest obstacle with Asana.
First, Asana has many features and setups to uncover. Unfortunately, the right organizational approach is difficult to anticipate. For example, it might not be obvious whether a project should be set up as a list or board. Unfortunately, this up-front choice cannot be easily changed. In other cases, the best subtask structure for a complicated task might be unclear. Getting started on the right foot can be a major challenge, and it's not always straightforward to rearrange later.
Second, Asana has a steep learning curve. Critical functions buried under deep menus and keyboard shortcuts are especially tricky for some users. Even basic setups frustrate beginners, such as the difference between lists and boards. These hiccups can sabotage the best of intentions to get an entire team moving in the same direction. It’s death by a thousand (digital) paper cuts. In fact, it's possible to work HARDER than before because processes fall apart when any tool is used inconsistently.
Third, human factors matter. Results from any tool come from deep integration into daily routines. Setup and training are only the beginning with Asana. People have varying levels of comfort and won’t use something just because it exists. Furthermore, even though Asana is marketed as “project management” and borrows features from classical project management software, formal project managers will likely be dissatisfied. Asana is best characterized as “task management” because it lacks maturity in certain capabilities that traditional PMs expect, such as cost analysis and resource scheduling.
First, Asana has many features and setups to uncover. Unfortunately, the right organizational approach is difficult to anticipate. For example, it might not be obvious whether a project should be set up as a list or board. Unfortunately, this up-front choice cannot be easily changed. In other cases, the best subtask structure for a complicated task might be unclear. Getting started on the right foot can be a major challenge, and it's not always straightforward to rearrange later.
Second, Asana has a steep learning curve. Critical functions buried under deep menus and keyboard shortcuts are especially tricky for some users. Even basic setups frustrate beginners, such as the difference between lists and boards. These hiccups can sabotage the best of intentions to get an entire team moving in the same direction. It’s death by a thousand (digital) paper cuts. In fact, it's possible to work HARDER than before because processes fall apart when any tool is used inconsistently.
Third, human factors matter. Results from any tool come from deep integration into daily routines. Setup and training are only the beginning with Asana. People have varying levels of comfort and won’t use something just because it exists. Furthermore, even though Asana is marketed as “project management” and borrows features from classical project management software, formal project managers will likely be dissatisfied. Asana is best characterized as “task management” because it lacks maturity in certain capabilities that traditional PMs expect, such as cost analysis and resource scheduling.
What problems is the product solving and how is that benefiting you?
Asana eliminates the need to flip between different software programs for checklists, boards, messaging, notes, and files. Too many tools results in confusion about where to work and constant updates to keep everything synchronized. While not perfect, Asana is the simplest unified tool with the muscle to manage task priorities, what the team is doing, and how everything is interconnected. Integration options are great to bridge any gaps.
With everything in the same place, Asana provides visibility. Whether dealing with a small or large project, it’s simple to see the details, who is responsible, and related tasks. It’s totally possible to maintain visibility even when working with large teams because the building blocks are adaptable and scalable. Of course, it’s important to avoid getting too sophisticated with unnecessarily complex structures.
Through this clearer picture, it’s possible to focus on priorities in Asana. Without structure, it’s easy for urgent disruptions to distract from important work. Sections, task order, tags, projects, reports, and other Asana tricks prevent this from happening. Staying organized around priorities drives satisfaction with clients, customers, and stakeholders. Integration with time tracking tools keeps billable projects in view, which is important for revenue.
With the important details up-front, Asana facilitates better conversations and fewer meetings. While back-and-forth from meetings and web conferences won’t go away, Asana constrains them. For example, it's easy to pull tasks together into a meeting agenda (using a tag), get conversations out of email, and link tasks to relevant context. Needless conversations get minimized when all the information is easily accessible.
With everything in the same place, Asana provides visibility. Whether dealing with a small or large project, it’s simple to see the details, who is responsible, and related tasks. It’s totally possible to maintain visibility even when working with large teams because the building blocks are adaptable and scalable. Of course, it’s important to avoid getting too sophisticated with unnecessarily complex structures.
Through this clearer picture, it’s possible to focus on priorities in Asana. Without structure, it’s easy for urgent disruptions to distract from important work. Sections, task order, tags, projects, reports, and other Asana tricks prevent this from happening. Staying organized around priorities drives satisfaction with clients, customers, and stakeholders. Integration with time tracking tools keeps billable projects in view, which is important for revenue.
With the important details up-front, Asana facilitates better conversations and fewer meetings. While back-and-forth from meetings and web conferences won’t go away, Asana constrains them. For example, it's easy to pull tasks together into a meeting agenda (using a tag), get conversations out of email, and link tasks to relevant context. Needless conversations get minimized when all the information is easily accessible.
Recommendations to others considering the product:
Power and flexibility can either help or hurt depending on how you apply them. I recommend several principles to get the most out of your Asana implementation.
First, establish your underlying goals and define what you seek to accomplish using Asana. There are so many possibilities that it’s easy to get carried away by the tool. Keep these definitions close at hand.
Second, create your own business systems around Asana to accomplish your goals. Willpower is not enough. Simple systems that do not rely on human failure modes include automatically creating a new task in Asana when a specific trigger happens, or scheduling time on the calendar each week to keep Asana projects maintained.
Third, remember that Asana will not replace every other software program. It often makes sense to continue using specialized tools such as CRM, G Suite, etc. You can use integrations in Asana so that they all work together.
Fourth, don’t expect a turn-key solution. Asana does not work well after a quick setup call. Prepare for implementation challenges and growing pains. The good news is that Asana is configurable for almost anything.
Finally, incorporate team members that know Asana well. Asana takes time to learn and there are many possibilities. Otherwise, you might still be uncovering features and optimal setups for years.
These experiences come from my own internal projects and helping others with Asana. How these recommendations apply depends on how they relate to your own situation. While I do not have any formal relationship with Asana, my background with enterprise software projects in general, in over fifteen countries and almost every business function, enables me to assess the technical features and business impact of Asana from a bigger picture context (https://www.mergencesystems.com). Whether these specific recommendations are useful to you depends on the way in which you apply them.
I invite you to contact me through G2Crowd by clicking on my profile image if you have questions.
First, establish your underlying goals and define what you seek to accomplish using Asana. There are so many possibilities that it’s easy to get carried away by the tool. Keep these definitions close at hand.
Second, create your own business systems around Asana to accomplish your goals. Willpower is not enough. Simple systems that do not rely on human failure modes include automatically creating a new task in Asana when a specific trigger happens, or scheduling time on the calendar each week to keep Asana projects maintained.
Third, remember that Asana will not replace every other software program. It often makes sense to continue using specialized tools such as CRM, G Suite, etc. You can use integrations in Asana so that they all work together.
Fourth, don’t expect a turn-key solution. Asana does not work well after a quick setup call. Prepare for implementation challenges and growing pains. The good news is that Asana is configurable for almost anything.
Finally, incorporate team members that know Asana well. Asana takes time to learn and there are many possibilities. Otherwise, you might still be uncovering features and optimal setups for years.
These experiences come from my own internal projects and helping others with Asana. How these recommendations apply depends on how they relate to your own situation. While I do not have any formal relationship with Asana, my background with enterprise software projects in general, in over fifteen countries and almost every business function, enables me to assess the technical features and business impact of Asana from a bigger picture context (https://www.mergencesystems.com). Whether these specific recommendations are useful to you depends on the way in which you apply them.
I invite you to contact me through G2Crowd by clicking on my profile image if you have questions.
Best project management tool
What do you like best about the product?
Asana saved my professional life. It has many diverse functions for creating teams and projects. The best feature is the ability to make one task with many subtasks. I also really enjoy the Kanban view for a more visual representation of work flow.
What do you dislike about the product?
I wish more of the paid features were free!
What problems is the product solving and how is that benefiting you?
I work at a startup. There's always a lot going on and sometimes things fall through the cracks. But with Asana, everything is transparent and available to everyone and it makes it easier for someone else to pick up a task.
Recommendations to others considering the product:
Do it now.
Nice UI, but lacking in features
What do you like best about the product?
I like that is is relatively easy to set up if you have a few projects, and it is pretty easy to manage with your coworkers.
What do you dislike about the product?
Once you get past a few projects, you start to wander down a rabbit hole and it becomes very hard to navigate
What problems is the product solving and how is that benefiting you?
Collaboration is what we use this for, but since we are growing this is becoming less and less of a product for us
Decent Project Management System
What do you like best about the product?
I like that all my tasks can be viewed at once on the screen. I also think the app is helpful since it sends notifications when tasks are due.
What do you dislike about the product?
I wish there was a way to mark the urgency of tasks. Sometimes a bunch of tasks are lingering since they are not as urgent - it would be helpful to be able to flag less urgent so they do not keep popping up.
What problems is the product solving and how is that benefiting you?
This helps keeps the team accountable to the tasks we need to complete. Previously, we would have our own separate lists of tasks so many things would inevitably fall through the cracks. Now, our team can see who is responsible for which tasks easily so that things get done.
Recommendations to others considering the product:
Make sure your whole team buys into using it. Otherwise, you will get a huge backlog of uncompleted tasks that will eventually cause more people to stop using the tool.
Improved GUI, better task management and affordable pricing
What do you like best about the product?
I love the portfolios section to track progress of overall projects based on task completion status. That builds like a competition within teams to top the bill board.
I also love the super slick mobile app. Asana has improved both web, desktop and mobile app.
I also love the super slick mobile app. Asana has improved both web, desktop and mobile app.
What do you dislike about the product?
there is not much work on integration with Asana. You can hardly integrate other apps you must be using at work such as Drive, salesforce and skype for business.
What problems is the product solving and how is that benefiting you?
We are using Asana to keep track of individual/team as well as project delivery status. It's most up to date and avoids email follow ups and physical meetings.
Recommendations to others considering the product:
The pricing model per user doesn't really changes much for small/big team size. Try to talk to Asana sales first to get discount based on your team size.
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