Asana
AsanaExternal reviews
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Asana helps keep you and your tasks on track
What do you like best about the product?
The ease of use, simplistic and yet sophisticated controls, and the good overview of everything that matters.
What do you dislike about the product?
So far there are integrations I really miss to perfect my workflow.
What problems is the product solving and how is that benefiting you?
Communicating over work to be done, and keeping everyone on track and informed.
Recommendations to others considering the product:
Take the courses that Asana offers, it will take your productivity up a notch.
Best Software to Organize Tasks for a Team
What do you like best about the product?
Constant collaboration and the ability to manage who owns each task
What do you dislike about the product?
I would have liked to see more automation on time periods. The user is often left to create however many columns they see fit and I could see this being streamlined.
What problems is the product solving and how is that benefiting you?
It's almost like having a robot project manager that keeps track of everything for you.
The easiest project management tool to learn
What do you like best about the product?
I've tried almost a dozen different project management tools over the years, and most were either too confusing or had too many complex features. Asana is the one I finally settled on for day-to-day use. It's fast, easy, and flexible enough to work for teams large and small.
What do you dislike about the product?
There's not much to dislike. I can't think of anything that keeps me up at night. In the last year especially, a lot of the features people had been asking for were added.
What problems is the product solving and how is that benefiting you?
Asana allows me to keep our team on track, and to know who is doing what. We also use it to save templates for certain repeat tasks. Asana saves us dozens of hours every week and reduces our use of email.
Recommendations to others considering the product:
If you want simple and flexible, go with Asana. If you're an enterprise customer, you might need something more robust and complex.
Best PM tool for creative and marketing teams
What do you like best about the product?
The easy-to-use, beautiful interface is perfect for my team of creatives that often find other PM tools too clunky and hard to adapt to. As a PM, onboarding a team to a new tool is often pretty painful, but my teams are actually excited to use asana.
What do you dislike about the product?
The user permissions and admin tools are heavily lacking. With asana premium, you pay for each seat on the team yet literally anyone on the team has the ability to add people. For a large company like mine, I find it very cumbersome and difficult to constantly manage who is being given a seat on our paid account therefore having to pay for employees to access our premium account who we didn't budget for.
What problems is the product solving and how is that benefiting you?
Accountability and transparency!
Solid work management tool for small software companies
What do you like best about the product?
I love the sense of humor and flare around some of the customizations you can enable, like celebration animals. The ability to create Custom Fields at the premium level and use those across projects, as filters and sort mechanisms, etc. is great.
For me though one of the best features, hands-down, is that a task can belong in multiple projects. This makes it easy to have one project that's an entire product backlog, and keep a couple "major upcoming feature release" projects that we can add tasks to from that backlog as we go, keeping the backlog intact. We create projects for individual customers too, so we can see which customers have requested which features, which helps with prioritization and planning.
For me though one of the best features, hands-down, is that a task can belong in multiple projects. This makes it easy to have one project that's an entire product backlog, and keep a couple "major upcoming feature release" projects that we can add tasks to from that backlog as we go, keeping the backlog intact. We create projects for individual customers too, so we can see which customers have requested which features, which helps with prioritization and planning.
What do you dislike about the product?
My only wish for Asana is that more of the features were available at some of the cheaper subscription tiers. I work at small software companies and am self-employed, and there are times when I wish I had the feature set in my own Asana set-up that I have in the companies I work with, but I can't make the financial case to myself for it.
What problems is the product solving and how is that benefiting you?
We've migrated our entire software product backlog into Asana, and use it for backlog management and sprint/release planning; we use it for our editorial calendar for our blog and customer support documentation; and we use individual projects for our paid professional services contracts. It's really helped us better manage all of those, but especially the paid professional services contracts--it's moved a lot of conversations out of email and our help inbox and into Asana directly, and the Calendar, Milestone, and Progress features really help us manage timelines and expectations with our customers.
Recommendations to others considering the product:
Try out the free version and really give it a test to see if it will meet your needs--the Conversation, Files, and Progress tabs have been some real gamechangers for us, and those aren't necessarily things people ask about out of the gate.
Asana allows our team to be organized and never forget anything.
What do you like best about the product?
Since our company uses Asana, we have been able to standardize our processes, and everything is saved. Project management is improved because we know who does what and when. The personal organization is also more efficient thanks to the MyTasks tab ultra convenient to find all the actions and prioritize them. We have reduced the number of emails by using Asana. And most importantly, Asana is easy to deploy because very user-friendly.
What do you dislike about the product?
One of the difficulties with Asana is the management of subtasks, and the fact that a subtask is not naturally related to the project of the parent task. This is counter intuitive and leads to a lot of confusion among the teams. Another point, it is important to quickly understand how to regulate notifications otherwise we get a lot.
Portfolio could be very useful for project managers, but currently they are not available unless you pay for Business for the whole commany and the costs increase a lot. We would love having it, but users don't need those features at all.
Portfolio could be very useful for project managers, but currently they are not available unless you pay for Business for the whole commany and the costs increase a lot. We would love having it, but users don't need those features at all.
What problems is the product solving and how is that benefiting you?
Thanks to Asana, we easily reproduce the processes that are repeated by creating models. Project management is fluid because everything about the project is centralized in one tool. In addition the Timeline is very easy to use and allows to easily have visual schedules and always up to date.
Recommendations to others considering the product:
Asana is very easy to use, and has a community of very active users to help you improve your use.
My go-to project manager
What do you like best about the product?
I like the level of detail that goes into each task, including the free version but even more so in the paid version. Things like timeline, custom fields and start/finish dates are indispensable to our team. I've test-driven a plethora of alternatives and can't find anything that comes close to the complete list of features. I won't list them by name, but all lack at least one critical feature that Asana offers. I use this for business and personal, and I can say without hyperbole, it has helped immensely to transform my artist's brain into an even more artistic and productive one.
What do you dislike about the product?
I wish the iOS app had more of the functionality of the desktop version. There's been times (though not often) that I've been stuck somewhere without a computer that I've wished I'd had one so I could complete something critical. However, in those cases, I am still able to create a task that will keep the idea fresh until I get to a computer. On the same note, I really wish there was an offline version. There's been times when the internet goes for s$&t that I would really like to be able to continue working and have been stuck in the orange "reloading" mode. Not ideal. I also wish it was possible to add a selection of users at different price levels. I know this might be some heavy lifting for the app developers but I would gladly put our top 5 or 6 people on the Business level while keeping the rest of our team using Premium.
What problems is the product solving and how is that benefiting you?
1. Trouble shooting and problem solving. Issues now get resolved with finality, rather than a temporary fix that returns again and again.
2. Way way more bandwidth for our managers, as they can easily track and follow multiple issues without feeling overwhelmed.
3. Next to zero emails and chat apps used, all communication handled within Asana and always pertinent to the task at hand
4. With custom fields, major upgrade in templates for Events, daily repeating reports and other fields that allow for intuitive sorting and signing of tasks due in certain time periods
5. Excellent event management, utilizing timeline, task list as well as traditional calendar. Seamless, intuitive, measurable.
That's my top 5
2. Way way more bandwidth for our managers, as they can easily track and follow multiple issues without feeling overwhelmed.
3. Next to zero emails and chat apps used, all communication handled within Asana and always pertinent to the task at hand
4. With custom fields, major upgrade in templates for Events, daily repeating reports and other fields that allow for intuitive sorting and signing of tasks due in certain time periods
5. Excellent event management, utilizing timeline, task list as well as traditional calendar. Seamless, intuitive, measurable.
That's my top 5
Recommendations to others considering the product:
You need to have buy-in from everyone involved for this to work. If you are using on your own and give it an honest try, you won't look back.
Great project management tool
What do you like best about the product?
I like Asana mobile app, it is easy to see the updates on the projects when you are not in front of your laptop.
What do you dislike about the product?
Inbox becomes too busy when there are a lot of messages inside the tasks. Also, in Asana Inbox I have to scroll down through all messages in the task to see the latest one, it is hard to use it
What problems is the product solving and how is that benefiting you?
I got rid of Outlook, all my projects are organized and it is easier for my team to see their tasks and updates on each task. It saves a lot of time.
Recommendations to others considering the product:
Try the paid version, it has very useful features
Best task management tool I've ever used
What do you like best about the product?
Asana is extremely intuitive, which is necessary for some folks on my team who aren't very tech-savvy. I love that it's customizable, and that we can use projects and tasks for everything from an editorial calendar to a meeting agenda a repository of ideas. The fact that tasks can live in more than one place is extremely helpful. And, the custom fields ad reports make it easy to sort and filter the work in different ways. It's also a beautiful interface, and my team delights in the little creatures who fly across the screen or occasionally appear as we mark tasks complete!
What do you dislike about the product?
I wish that the list views and the board views had similar functionality, but the board views are a bit more limited (though sometimes we'd prefer a board view for what we have going on). It's also difficult to move around large numbers of tasks with ease.
What problems is the product solving and how is that benefiting you?
We're solving how to track our time, and how to track our work. Before, our team was duplicating our work a lot and wasn't sure where things stood. Now, we check Asana and are followers on tasks that pertain to us specifically. We also have a lot of our team conversations over Asana, which helps de-clutter our inbox.
Recommendations to others considering the product:
I recommend assigning at least one person to really get to know Asana via the blogs, the Asana Academy courses, and exploring the free site for themselves before diving in with their team. Establishing conventions for using Asana right off the bat is very helpful- they can always be tweaked, but it helps to start somewhere and change as needed rather than start with chaos. Also, make sure to be there for the team when they have questions about using it, and monitor their use quite a bit for the first few months of using the tool.
Flexible for a variety of work styles
What do you like best about the product?
Asana works with several different methodologies to fit just about any need out there. Kanban, ETFF, GTD, and many other methods are usable with this product. The best part, in the documentation, they cover all of the different methods and how to make Asana work. Outlook integration also makes this a huge benefit.
What do you dislike about the product?
Price of the advanced "business features". It costs double to get a few basic advanced functions like Workflow and Portfolio. The price does not justify the upgrade.
What problems is the product solving and how is that benefiting you?
M&A activities and tracking multiple departments with multiple acquisitions has been the key to our successful use of Asana. The benefit is a single pane of glass for reviewing activity around a new business acquisition and progress tracking. We use the template feature heavily as we fine-tune each project and keep adding after we do each new addition.
Recommendations to others considering the product:
Take a look at all of the educational materials and support content, it is impressive.
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