Asana
AsanaExternal reviews
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PhD Student To Do List
What do you like best about the product?
Asana allows me to manage multiple to do lists across both multiple classes and multiple teaching assignments. I also appreciate how intricate I can be in terms of topic of tasks within one space. Writing notes about tasks is intuitive, and integrating other people into to do lists is easy - I do this for a class in which I teacher assist with several others
What do you dislike about the product?
I wish the default view for tasks went chronologically.
What problems is the product solving and how is that benefiting you?
Previously, I kept my to do lists in my head or on my notepad. Using Asana has increased my awareness of how much I actually face day-to-day, and provides me a space to double check when I may be unsure about how well I am able to remember what needs to be done. This space has also been great for delegating responsibility across people.
Recommendations to others considering the product:
The program takes minutes to get used to. Create many tasks, even small substeps. Clicking on the check is very satisfying, and from a psychological perspective, completing tasks is motivating.
Runs my whole Business
What do you like best about the product?
I like that Asana encourages tasks to be clear and actionable, and let’s you view as projects or as “what do I need to do today”.
What do you dislike about the product?
I dislike that Asana won’t let me switch a project between board and list views once they’re created.
What problems is the product solving and how is that benefiting you?
Primarily I use Asana to keep track of several projects across different clients. It lets me invite clients to see their own project tracking and feel more connected to the work. I also use it as a mini CRM.
Recommendations to others considering the product:
Great for project tracking and communication. A bit weak on time estimates and tracking.
A Great Collaboration Project Management Tool
What do you like best about the product?
Asana lets you build a full picture of your tasks and by adding some in-house rules like making sure those tasks MUST fall under a target project it ensures all those tasks are on point, focused and will help move the needle.
If I find myself working on a set of tasks that do not fall under a target project, I can throw them into a hidden "drawing board" project to review and refine later when we're investigating new ideas.
If I find myself working on a set of tasks that do not fall under a target project, I can throw them into a hidden "drawing board" project to review and refine later when we're investigating new ideas.
What do you dislike about the product?
Asana offers a lot of powerful tools of which one is the different views you can use to organise your projects. Asana doesn't currently support switching between board view and list view which is a shame as people work best in different ways. This has a knock on effect; if you create a project and add tasks but realise the project would suit the view you didn't choose, you need to recreate the entire board including all the tasks you already created. This has happened to me a few times.
What problems is the product solving and how is that benefiting you?
We are a multi-faceted organisation with many parts making up the whole. We work on key projects aimed at improving our services and these projects often span several departments. Asana helps us by looping in relevant people on projects whilst maintaining the department structure.
Asana also provides full visibility on what people are working on, so you can monitor pace and offer help if things slow down anywhere.
Asana also provides full visibility on what people are working on, so you can monitor pace and offer help if things slow down anywhere.
Recommendations to others considering the product:
I recommend setting up internal conventions that people must adhere to and create templates for task requests. The danger with using these kinds of tools is how easy it is to create tasks but forget the assignee has no context/knowledge of that task.
Great project management platform
What do you like best about the product?
Asana is quite user friendly. Asana has helped me keep projects at work organized with easy to use tasks, calendars and reminders. I can invite particular users to collaborate on projects. Asana has an excellent meeting agenda that tracks discussions, agenda items and upcoming topics. When you mark a task completed a cute graphic pops up across your screen. A little motivation to stay on track.
What do you dislike about the product?
I have really not found anything that I don't like about Asana.
What problems is the product solving and how is that benefiting you?
Project management and completion.
Recommendations to others considering the product:
If you are looking for organization for tasks and projects this is an excellent product!
The most flexible project management software
What do you like best about the product?
Asana was the first PM software that I've used. But, after researching and getting to know other tools I abandoned Asana. At that time Asana was good, but not great. Since them I used Trello, Redbooth, Wrike and other tools. Then, in 2016, I decided to give Asana another chance. And I was surprised to see that there were many new functions and A LOT of improvement in the basic features. Nowadays, I think Asana is the best, most complete and most flexible PM software that I've ever used.
What do you dislike about the product?
Its time to put more formatting options for the description and comments areas (Markdown would be great). For newcommers and people that are not used to work with PMs, the interface may be a little overwhelming when compared with other PMs softwares.
What problems is the product solving and how is that benefiting you?
Project management, tasks organization and prioritization, team communication and time tracking trough Everhour (integration)
Recommendations to others considering the product:
I think Asana is the best option for "task first" mindsets. The features that it gives the user for breaking tasks in smaller tasks and prioritizing your work, as you get it done, are the very core of this system. For project overviews and complex tasks workflows, maybe other tools are a better fit.
User Friendly Day 1
What do you like best about the product?
This is a great software for inter-departmental projects, where multiple people play a stake in ensuring the project is completed. It allows you to collaborate easily without all the back and forth emails, ensures that uploads are all in one spot for everyone to see latest versions, and even lets you tag someone in a comments section for tasks if you have questions.
What do you dislike about the product?
The reminder feature is not a robust as other programs I've used. It will send you an email, but I don't see a way for it to give me mobile reminders, or for it to give me pop up reminders while I'm on the site itself. I also don't like that it takes a lot of steps to schedule a recurring task. Once you check off a recurring task, it immediately shows the next one on your to-do list, even if it's months away.
What problems is the product solving and how is that benefiting you?
We're in the process of throwing our first ever live/silent auction, with multiple departments involved. This allows us to collaborate and touch base on the live auction, silent auction, our marketing, advtertising, sponsorship team, the decorations committee, etc. all in one place. It is a clear "snapshot" of what needs to be done, and you can assign sub tasks to other people that are required for you to complete a task. For example, if you create a task to "Create the Event Program Design" you can make subtasks for someone else to get you the sponsor's names/logos, and for an entirely different person to provide you with the program timeline, all in one spot!
Recommendations to others considering the product:
If you're coming from Trellow or Producteev, or another project management software, this is a great user friendly option for multiple users. If you need a gantt chart though, this one won't work for you.
Asana - Best Free Project Management Tool
What do you like best about the product?
The ability to create separate workspaces for each department and project is a huge plus. Also, being able to assign recurring tasks and set due times for each task is fantastic.
What do you dislike about the product?
Free version does not allow for custom permissions for certain users. There is also no page for full management of the entire organization including all workspaces and projects created by all users.
What problems is the product solving and how is that benefiting you?
Asana has sped up the project management process and communication with the business and clients. It allows us to review and edit technical and business specs all in one place.
Recommendations to others considering the product:
Absolutely recommend Asana if you are looking for a free project management tool for high to mid level tasks management.
Just getting started. So far, easy to use and very helpful.
What do you like best about the product?
Good free options. Easy colaberation. Great intregation.
What do you dislike about the product?
I should allow change from board to list.
What problems is the product solving and how is that benefiting you?
General productivity. And Department communication. As well as interdepartmental communication.
So far we have seen real improvement overall three.
So far we have seen real improvement overall three.
Recommendations to others considering the product:
From what I’ve seen this seems to be the best free software. Working right now for our small church staff. It’s generally flexible. And pretty easy to use. If you’re ready to spend more money there is probably a better option for you.
Effective Project Management Software
What do you like best about the product?
The ability to create complex subtasks nested inside of bigger tasks. For a campaign with many moving parts, this is an effective way of laying out all the work necessary for our team. We are a team of 10 people but have clients in many other departments. We can create specific teams to manage the projects therein and only the team members who need access to those projects have to be added to those teams. We can also easily duplicate tasks, so that recurring emails or website projects can be added and assigned easily.
What do you dislike about the product?
There's not a great overview of all the projects in a single category and the calendar view leaves something to be desired. You can't view a team-specific timeline of projects, which may not be a problem, unless you have many teams like our organization does.
What problems is the product solving and how is that benefiting you?
We had a project management problem before Asana. We managed our projects via email through Outlook, which was not ideal. With Asana, we are able to quickly assign tasks and duplicate them for recurring projects. It also gives us an effective log of what we've accomplished.
Recommendations to others considering the product:
Asana takes a little time to set up, but once the system for setting up projects is secure and the teams are created, it becomes much more powerful. Be prepared for managers to enter tasks as well. Individual users can enter their own tasks, but it works more smoothly when projects are entered by a supervisor and then assigned to individuals.
Asana does everything
What do you like best about the product?
Asana can pretty much replace multiple tools because it puts everything into one platform. I can manage the tasks I'm in charge of and also keep track of other assignments I distribute to the team. You can also have conversations within Asana and tag the person you want to address and it will send a notification to that person so they can see exactly what project you have questions or concerns about. You can also customize how the actual platform looks, like if you like a dashboard versus a list view. You can upload files, add links, have discussions and stay on top of projects and I love it.
What do you dislike about the product?
I wasn't a big fan of the automated settings in Asana. It would always list things out as the newest task I created instead of listing everything by the due date. I did eventually figure out how to fix this, but I think the default should be due date. But, I recognize that's just a preference and it's literally the only thing I could even think of that I dislike.
What problems is the product solving and how is that benefiting you?
Like I mentioned with the things that I like best, Asana eliminates the unnecessary back and forth of email communication. Instead of emailing someone and waiting on a response, I can find everything I need in Asana. I can strike up conversations, tag people, and manage projects with ease.
Recommendations to others considering the product:
If you try Asana, everyone on your team has to commit to using it. It only works if everyone is checking their Asana and completing assignments.
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