What do you like best about the product?

I like that it is easy to organize and record things

What do you dislike about the product?

it can be a bit challenging to figure out, also it should have the ability to change font and text size

What problems is the product solving and how is that benefiting you?

I hate people typing in class and I have ADHD so its nice to be able to record and get a transcript

What do you like best about the product?

Full featured, well-supported and documented, very flexible to fit my workflow needs. Notion AI is excellent at assisting and enhancing my workflow and is excellent at recommending improvements.

What do you dislike about the product?

Notion can be a little stubborn in layout of pages, without some basic tools like text justification or the ability to do layout of database properties on a page (beyond the limited "customize layout" options.

What problems is the product solving and how is that benefiting you?

Notion is helping me track and organize my complex task tracking and note taking. It's my "second brain" and has been useful not only in management of these things, but also in providing suggestions for improvements.

What do you like best about the product?

I already kept all my ideas, studies, concepts, practices, personal philosophies, and notes inside Notion. It's dangerously easy to plug it in to Notion AI and have it summarize everything into content that encompasses what I stand for and how that weaves into my work. I'm currently just using it for content creation ideation and drafting, but I'm blown away by the kind of results Notion AI has generated from my own ideas, not to mention the sheer volume it is capable of, so I can throw away the ones that don't feel right, and keep only the ones that align and can be refined and iterated upon.

What do you dislike about the product?

It likes a structure - understandably so. I try to tell it to be less structured and flow more naturally and differentiate more, but then it just comes up with a structure with sub-structures that makes it "seem" less structured. I don't know yet if it works lol. But it is a robot, and I think I'm asking it to not be, so maybe that's the problem haha.

What problems is the product solving and how is that benefiting you?

Collating, summarizing, and integrating my scattered notes, ideas, and concepts into presentable, shareable, understandable, somewhat cohesive content

What do you like best about the product?

1. Ease of Use

Notion achieves an impressive balance between robust features and straightforward usability. Its interface is sleek, modern, and highly intuitive, making it approachable for both newcomers and seasoned users alike. The drag-and-drop capabilities, markdown-inspired editing, and block-based layout offer a great deal of flexibility without introducing unnecessary complexity. Whether I’m putting together a basic to-do list or constructing a comprehensive project management dashboard, the experience remains smooth and intuitive throughout.

2. Meeting Notes and AI Integration

Taking meeting notes in Notion has truly transformed my workflow. Organizing notes by project or team ensures that everything stays relevant and easy to find. The use of templates streamlines the note-taking process, making it both consistent and efficient. On top of that, the integrated AI assistant boosts productivity by summarizing lengthy notes, proposing action items, and even handling text formatting. This significantly cuts down the time I spend on post-meeting documentation and follow-up tasks.

3. Calendar Integration

Notion’s calendar feature is both straightforward and effective. Its visual design is appealing, and it integrates seamlessly into my daily routine. I appreciate being able to connect calendar events with related notes or projects, set reminders, and monitor deadlines—all within a single workspace. Embedding multiple calendar views on a page, whether by project or team, greatly enhances my ability to manage time and plan ahead.

4. A Unified Knowledge Base

As a central repository for both my professional and personal information, Notion truly stands out. It accommodates a wide range of content types—documents, databases, task lists, wikis, and more—allowing me to keep everything organized in one location. I rely on it for everything from managing business workflows to maintaining personal journals and tracking hobbies. The robust search feature lets me find any information instantly, while the ability to link between pages helps me create interconnected knowledge systems that grow and adapt over time.

I use notion daily, almost even hourly as i store all my notes, todos as well as meeting notes in it. It was easy to integrate into my daily workflow and would be hard for me to go back.

What do you dislike about the product?

1. Desktop and Mobile Apps Are Just Web Wrappers

One of the most frustrating things about Notion is that its desktop and mobile apps are essentially just web wrappers. Although they look and behave much like the web version, they don’t offer the performance improvements or native features you’d expect from true standalone applications. This often leads to slower performance, increased memory consumption, and occasional syncing issues—especially when handling large pages or databases. Notion still has significant room for improvement when it comes to native app responsiveness and reliable offline functionality.

2. Underwhelming Mail App Experience

Notion’s attempt at integrating email feels a bit premature. While the idea of an all-in-one workspace is appealing, the current mail app falls short. It’s missing advanced filtering, tagging, and automation options that are standard in dedicated email clients. The interface comes across more as a basic viewer than a robust communication tool. If Notion continues to develop this feature, it could become something special, but at the moment, it’s not quite there.

3. Subscription Cost vs. Perceived Value

Notion’s pricing isn’t unreasonable, but for individuals or small teams, the subscription can be hard to justify—especially since the free version covers most core needs and similar features are available in other free tools. The Pro features, like unlimited guests, advanced permissions, and AI tools, are helpful but may not offer enough extra value unless you’re deeply committed to using Notion as your main workspace in various scenarios. For more casual users, the return on investment can feel questionable.

What problems is the product solving and how is that benefiting you?

1. Fragmentation of Tools

Before using Notion, I found myself constantly switching between different tools—Google Docs for writing, Trello for managing tasks, and separate apps for meeting notes, calendars, and knowledge bases. This fragmentation led to unnecessary friction, duplicated efforts, and information scattered across platforms.

Notion brings all of these functions together in a single, unified workspace. Now, I can handle documents, tasks, wikis, calendars, and meeting notes all in one place. This consolidation has significantly improved my focus, minimized context-switching, and made my workflows much more efficient.

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2. Lack of a Central Knowledge Hub

Previously, important ideas, resources, and project information would often get lost in isolated apps or buried in lengthy email threads. There was no dependable or organized way to create and maintain a personal or professional knowledge base.

With Notion, I’ve been able to build a dynamic, searchable knowledge hub for both work and personal projects. The ability to link every page to another allows me to create structured systems of knowledge and easily revisit past ideas. This helps me stay organized, make more informed decisions, and retain what matters most.

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3. Unstructured Meeting Documentation

My meeting notes used to be disorganized, difficult to locate, or spread across various tools. As a result, follow-ups were often missed, and documentation was rarely reviewed.

Notion’s meeting notes and AI features now enable me to capture discussions in real time, summarize them afterward, and convert them into actionable tasks. Everything is stored within the relevant project context, which ensures both transparency and accountability.

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4. Disjointed Task and Time Management

Managing tasks separately from calendars and notes made it challenging to plan effectively and keep track of priorities.

With Notion’s calendar integration and linked databases, I can organize tasks and deadlines in one place. This gives me a clear overview of what’s happening and when, allowing me to allocate my time more wisely and avoid overcommitting.

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5. Inflexible Systems

Traditional tools often required me to adapt to their rigid structures, rather than accommodating my own workflow.

Notion’s block-based, customizable environment lets me create exactly what I need—whether it’s a CRM, content tracker, reading list, or personal dashboard. This flexibility allows me to tailor Notion to fit my workflow, instead of the other way around.

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What do you like best about the product?

It is built into Notion and it can modify Notion pages

What do you dislike about the product?

It's not very good. When it comes to pure writing, I've tried the Notion AI (which I pay for) and found that I can't really use its results. Instead, I take the Notion doc I'm working with and use ChatGPT to help me analyze it. To be clear, I don't write any final copy with either AI, but do use them for analysis help. I also tried Notion AI to build tables from a large document, and it failed that, too. I am seriously unimpressed, especially compared to the rest of Notion.

What problems is the product solving and how is that benefiting you?

It's not. It could help me organize large amounts of data in my Notion tables, but it just succeeds in destroying tables. So, I've pretty much hesitated to use it very much.

What do you like best about the product?

Notion (ESPECIALLY now that it has the Notion Agents in the 3.0 version) is the single most useful software tool I have ever used aside from, MAYBE, the operating system.
It's unbelievably flexible, powerful, customizable and all of the rest. But the Notion Agent is an absolute game changer. Before, I was spread out across 4-5 different tools, including subscriptions to ChatGPT & Claude -- now BOTH of those are inside of Notion, and equipped NATIVELY to go and make changes to Notion.

Before, I was using Notion as my do-everything-tool - but I still needed to go to ChatGPT for Custom GPTs, Claude for Projects. So I kept finding myself exporting Notion pages as PDFs for the necessary context, then copy-and-pasting the content from ChatGPT back into Notion... and it was honestly pretty clunky.

Now having that all INSIDE Notion and being able to use 95% of the functionality I need from those platforms has been MIND blowing.

What do you dislike about the product?

There are very few downsides to Notion; are there features I wish they would add? Sure. Are there features I wish would function just a little bit differently? Maybe. But the functionality that IS there is absolutely top-of-the-line and it does a LOT of things at an elite level. Databases, automations, formulas, the flexibility of the software platform itself, etc.

Two things I'd like to see:
1. Continued database scalability performance improvements would be good.
2. Being able to paste more than 100 blocks at once, or create more than 100 blocks per API call would be HUGE.

But these are minor things.

What problems is the product solving and how is that benefiting you?

It's easier to talk about which problems Notion ISN'T solving for me. It's a short list.
I use it for all my personal stuff - Meal Planning, Shopping Lists, To Do list, journaling, habit tracking, even planning D&D Games!
I use it for all my work stuff - call notes, sales call tracking, knowledge base & reference info, task & project management, etc.

What do you like best about the product?

Let's start with the wins, because they're real. Meeting transcripts are where Notion AI genuinely shines. Feed it an hour-long rambling discussion about project scope, and it'll extract clean action items, identify key decisions, and surface the two actually important points buried between tangential debates about whether we should order lunch from the place with the good sandwiches or the place with adequate parking.
This is valuable work. It's the kind of cognitive overhead that eats up 15 minutes after every meeting, and Notion AI handles it competently and consistently. The summaries are coherent, the action items are actionable, and I've stopped maintaining parallel notes "just in case" the AI misses something critical.

For blog posts and user stories, Notion AI is... reasonably good. It understands structure. It grasps the genre conventions. If you need a draft to start editing, it'll give you one that hits the major beats and respects the format.

But here's the thing: everything is slightly too formal, a bit too polished, lacking the rough edges that make writing feel human. It's the AI equivalent of business casual — appropriate for the setting, but nobody's going to remember what you wore.

What do you dislike about the product?

I work inside Notion's ecosystem. My requirements live in a database. My user story templates are right there in the workspace. The relationships between features, dependencies, and acceptance criteria are already mapped out in properties and relations. This is a closed, structured environment where the AI has complete visibility into my data model.

So why can't I tell Notion AI: "Take the Q4 roadmap requirements from the Product Database, bundle them into logical user stories using the Standard User Story template, and output them as a series of linked pages with dependencies already mapped"?

This workflow exists entirely within Notion's walls. The data is there. The templates are there. The relationships are defined. What's missing is the agency — the ability for the AI to orchestrate these elements proactively rather than waiting for me to manually combine them piece by piece.

Instead, I'm doing the work of a conductor without an orchestra: copying requirements into prompts, asking for drafts, manually creating pages, pasting outputs, linking dependencies, and repeating this process for each story. The AI handles individual steps competently, but it's not driving the workflow. It's assisting with tasks I shouldn't have to explicitly request in the first place.

What problems is the product solving and how is that benefiting you?

1. Requirements-to-Development Translation Bottleneck

Manual effort converting requirements into structured development artifacts
Time lost in the "translation layer" between product specs and executable work
Inconsistent bundling logic that requires human judgment at each step
Cost: Development cycles delayed by documentation overhead

2. Knowledge Work Overhead
Research shows knowledge workers spend:

61% of time on email, information search, and collaboration (not core work)
2.5 hours/day just searching for information
40% of workweek in meetings and communication

Your specific pain points:

Post-meeting synthesis (action items, decisions, key points)
Extracting structured outputs from unstructured conversation
Cost: 20% of productive capacity lost to information retrieval

3. Workflow Orchestration Gap

AI handles individual tasks well, but can't orchestrate multi-step workflows
Manual intervention required to connect: data sources → templates → outputs → relationships
Despite closed ecosystem with complete visibility, no proactive workflow execution
Cost: Human operator still required as "workflow conductor"

4. Context Switching and Cognitive Load

Repetitive manual steps for each user story: copy → prompt → paste → link → format
Breaking focus to perform routine orchestration
Cost: Cognitive overhead preventing strategic thinking

5. Institutional Knowledge Capture

Need to extract and structure meeting insights consistently
Blog/documentation creation requires heavy editing for tone
Cost: Inconsistent documentation quality and completeness

What do you like best about the product?

Using meeting notes transcription when in a hybrid environment has been a game changer for me. The reminder feature that pops up when I start a meeting ensures I will never miss an opportunity to take notes. It captures everything and tees it up succinctly and with action items afterward. Truly a great feature all around.

What do you dislike about the product?

I find it difficult to operate within the environment without knowing exact hot keys or commands. As someone who has recently started using Notion regularly, this is a learning curve. Even with my most loved feature, I find it hard to populate summary emails from the meeting notes. I also cannot figure out how to start meeting transcription when I’m not starting a virtual meeting.

What problems is the product solving and how is that benefiting you?

It’s really solving my ability to multitask. I’m terrible at this, so not having to focus on my notetaking is so refreshing.

What do you like best about the product?

Flexibility and database functionality are great

What do you dislike about the product?

Too many pages, becomes hard to manage at a certain point

What problems is the product solving and how is that benefiting you?

Notion is basically our post sale crm

What do you like best about the product?

Helpful in cutting down administrative time taking notes for class and distilling key concepts into bullet points.

What do you dislike about the product?

Sometimes lacks basic formatting seen more in Google Docs, Pages, etc.

What problems is the product solving and how is that benefiting you?

Taking notes on homework