Notion
NotionExternal reviews
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A Flexible, All-in-One Productivity Powerhouse
What do you like best about the product?
Notion stands out as one of the most versatile tools I’ve used for organizing both personal and professional workflows. Its modular block-based system makes it easy to create anything from wikis, databases, and project trackers to personal journals and content calendars. I particularly appreciate the ability to interlink pages and databases, creating a seamless knowledge management system. The collaborative features are also excellent, especially with real-time editing and the ability to comment and tag team members across pages. It’s essentially replaced several tools I previously used for note-taking, task management, and documentation.
What do you dislike about the product?
While Notion is incredibly powerful, it can come with a steep learning curve—especially for new users unfamiliar with its structure. Performance can lag with large databases or media-heavy pages, particularly on mobile devices. Offline functionality also remains limited, which can be a drawback for teams or individuals working in areas with unstable connectivity. Additionally, more advanced features like permissions and admin controls can feel a bit limited for enterprise-level needs.
What problems is the product solving and how is that benefiting you?
Notion helps consolidate multiple tools into one unified workspace. It solves the problem of fragmented knowledge and documentation across teams by offering a centralized platform for collaboration, note-taking, task management, and documentation. This has significantly improved cross-functional communication, streamlined content planning, and reduced reliance on separate tools like Google Docs, Trello, and Slack. The addition of AI features has also boosted productivity by assisting in summarizing notes, drafting content, and generating ideas—all within the same interface.
AI-Powered, Seamlessly Integrated Productivity Booster
What do you like best about the product?
I love Notion for its ability to consolidate everything I need into one place. The new artificial intelligence features are really amazing, allowing me to gather information swiftly and improve my workflow. Notion’s database feature is incredibly user-friendly and functional, simplifying complex data management tasks without a steep learning curve. The integration with Google Workspaces and Slack enhances my productivity significantly, making it easy to find and consolidate information. Notion's comprehensive help guides and extensive online content make setting it up straightforward for anyone. Overall, it's an invaluable tool for personal and business use.
What do you dislike about the product?
I would probably change the AI agents to be a bit more effective as they are brand new.
What problems is the product solving and how is that benefiting you?
I use Notion to stay organized, swiftly access and manage information, make decisions, and streamline project and people management with AI and databases.
An amazing asset to include in a fantastic tool for my business
What do you like best about the product?
The ability to organize ANYTHING and keep detailed notes in one area, while also running key business tools like a CRM, a marketing funnel, a sales funnel, and team communication all in one!
What do you dislike about the product?
The lack of customizability to fonts and colors. If that was added, it would be even more amazing.
What problems is the product solving and how is that benefiting you?
It serves as a great all-in-one tool for my company to run our business from. We can maintain our SOPs and send employees to the Notion page to gain access to all key areas of the business that we would need them to have access to, but another SaaS system does not constrain us. I believe we were able to build everything we needed for our business using Notion as the base platform and customizing various elements to best fit the needs of our industry.
Incredibly versatile for any need.
What do you like best about the product?
Customization, integrations and connections, ease of use.
What do you dislike about the product?
I wish there were more text formatting options.
What problems is the product solving and how is that benefiting you?
I use it mainly for setting up templates and organizing information. It helps me keep everything structured and easy to find.
From blank page to publish-ready: Notion AI accelerates our help center and ops docs
What do you like best about the product?
The writing assistant fits directly into our daily documentation workflow. I can outline, draft, and refine help center articles without leaving Notion, which keeps context intact and speeds up publishing. It plays nicely with our existing content system and editorial style, helping maintain consistency across multi‑brand help centers. Our team’s broader AI adoption for content and ops has reduced tedious work and shortened feedback cycles.
What do you dislike about the product?
For longer procedural guides, I’ve found it works best to prompt in smaller chunks and then stitch sections together. That’s manageable, but worth noting for complex docs.
What problems is the product solving and how is that benefiting you?
First‑draft generation for help center articles and SOPs, then quick polish passes to match our voice. Standardizing structure across multiple client help hubs without repetitive rework.
Faster doc turnarounds and fewer handoffs. AI‑assisted drafts let us publish updates sooner across several brands, keeping training and onboarding materials current. Reduced “blank page” time for new initiatives. Even when output needs edits, we start from something structured and on‑topic, which improves momentum. Team productivity lift as more work shifts from tedious drafting to higher‑value editing and review.
Faster doc turnarounds and fewer handoffs. AI‑assisted drafts let us publish updates sooner across several brands, keeping training and onboarding materials current. Reduced “blank page” time for new initiatives. Even when output needs edits, we start from something structured and on‑topic, which improves momentum. Team productivity lift as more work shifts from tedious drafting to higher‑value editing and review.
The Ultimate Life Organization and Productivity Tool
What do you like best about the product?
Notion has completely transformed the way I organize my personal and professional life. It combines the best parts of a planner, project management system, and knowledge hub into one intuitive platform. I love how flexible it is, whether I’m tracking daily habits, managing long-term work projects, or collaborating with my marketing team, Notion adapts to fit my workflow.
The customization options are endless, from simple to-do lists to complex dashboards with databases, templates, and integrations. I especially appreciate how everything stays connected—no more scattered notes across multiple apps. Plus, the clean interface keeps me focused, and the ability to access everything on desktop and mobile means I can stay on top of things anywhere. Also really like the AI Writing Assistant.
If you’re looking for a single tool to streamline your tasks, projects, and ideas, Notion is hands down the ultimate solution for productivity and life organization. I just love it.
The customization options are endless, from simple to-do lists to complex dashboards with databases, templates, and integrations. I especially appreciate how everything stays connected—no more scattered notes across multiple apps. Plus, the clean interface keeps me focused, and the ability to access everything on desktop and mobile means I can stay on top of things anywhere. Also really like the AI Writing Assistant.
If you’re looking for a single tool to streamline your tasks, projects, and ideas, Notion is hands down the ultimate solution for productivity and life organization. I just love it.
What do you dislike about the product?
Can be overwhelming if you don’t start with a clear system, but not something that can't be overcome.
What problems is the product solving and how is that benefiting you?
Notion helps me solve the problem of having my work information and tasks scattered across multiple tools. Before, I was juggling between OneNote, note-taking apps, spreadsheets, task managers, and documents and (lots of) things still slipped through the cracks. With Notion, everything lives in one centralized workspace that I can structure exactly how I need.
Notion: Versatile and Cost-Effective, But Navigation Needs Work
What do you like best about the product?
I love how Notion allows me to manage databases, tasks, and projects seamlessly, making my work and personal productivity needs more organized. The ability to convert my Evernote items to Notion in one click was a huge plus. The AI features in the business version are incredibly beneficial and justify the cost.
What do you dislike about the product?
I find the navigation in Notion to be problematic, particularly the left-hand navigation. While I appreciate the idea of tapping groups, I struggle with finding items within the taxonomy and would prefer a more structured approach to locating things. The current search functionality does not always meet my needs.
What problems is the product solving and how is that benefiting you?
I use Notion to manage databases, tasks, projects, and events efficiently, enabling me to perform proofs of concept and streamline my workflow.
My home for Work and Life
What do you like best about the product?
Notion is my #1 most frequently used platform. I use it to organize my documents, make to-do lists, and create & manage databases. I love the AI integration, which allows me to ask questions referring to specific notes, whole sections, or my entire Notion account, as well as action on them (ie: review the AI transcript from my last meeting, break down the project discussed into tasks in a Gantt chart) which will appear in my daily to-do list, separated by due date. I've also used Notion to create public-facing documents and databases, complete with sections and navigation that make it easy to use for my readers. Overall, I would recommend Notion to anyone, whether it is for personal use or professional use - the implementation is easy, Customer Support has been top-tier, and it has truly made my life easier.
What do you dislike about the product?
I wish that Notion would be more tightly integrated with Notion Mail (Mac/Windows/iOS) - and I believe that this is something in their roadmap. I would love to be able to take an email from my inbox, convert it to a task in a specific Notion database, and remove it from my inbox view completely. This would allow me to use my Notion Mail as an "Inbox" of tasks and communications, and properly transfer "task emails" into tasks on Notion, so I don't need to juggle both Notion and Notion Mail to ensure everything is done at the end of the day.
What problems is the product solving and how is that benefiting you?
Having all of my notes and databases in one place, empowered by AI, allowing me to be far more efficient with my time, rather than juggling multiple platforms. The AI meeting transcription & summary functionality has been extremely beneficial, allowing me to focus on being present in meetings instead of focusing on furiously writing (and rewriting) notes.
All-in-one tool to manage knowledge, projects, and workflows
What do you like best about the product?
Notion is one of the most versatile tools I’ve used. It combines note-taking, project management, knowledge base, and collaboration in a single platform. The flexibility to build custom dashboards, databases, and templates makes it easy to adapt to different workflows—whether for personal productivity or managing complex team projects. The clean interface and drag-and-drop functionality make it approachable, while integrations and API support extend its usefulness.
What do you dislike about the product?
The flexibility can also be overwhelming at first. Without a clear structure or template, it’s easy for workspaces to become cluttered. Search could be more powerful, and offline functionality still lags behind expectations. For very large teams or heavy database use, performance sometimes slows down.
What problems is the product solving and how is that benefiting you?
Creating a centralized knowledge base for teams
Project and task management with customized boards and timelines
Personal goal tracking and journaling
Collaborative meeting notes and documentation
By consolidating multiple tools into one, Notion reduces app switching and helps teams stay aligned. It’s particularly strong for startups, creative teams, and organizations that value flexibility and customization.
Project and task management with customized boards and timelines
Personal goal tracking and journaling
Collaborative meeting notes and documentation
By consolidating multiple tools into one, Notion reduces app switching and helps teams stay aligned. It’s particularly strong for startups, creative teams, and organizations that value flexibility and customization.
AI Meeting Notes in Notion Are a Game-Changer!
What do you like best about the product?
I love how Notion's AI meeting notes have become an essential tool for my work as a program manager. It efficiently captures and presents meeting details, reducing the distraction caused by my ADHD. The ability to link databases is incredibly useful for creating integrated task tables and personal trackers. Notion’s agentic functionality also allows me to create a custom project manager agent, which I thoroughly enjoy using.
What do you dislike about the product?
I found the initial setup of Notion quite challenging, especially when I first attempted to use it about eighteen months ago. It seemed like a lot to set up, especially given my ADHD, which made the process overwhelming. The initial barrier to entry was significant enough to turn me off from continuing with it until I later decided to use ChatGPT for help. Additionally, the flexibility of the AI agent integration with Notion could be improved. While I can specify an agent, I cannot seamlessly use it in all contexts like by pressing the space bar or selecting text, which limits its convenience. I also perceive the barrier to entry for new users as quite high, particularly for those who may not be as technically skilled, which makes recommending Notion to individuals like my mother, who rely on basic software functions, challenging.
What problems is the product solving and how is that benefiting you?
I use Notion to capture AI meeting notes, preventing distraction and wandering focus. It efficiently organizes tasks into a database, easing my workload, particularly due to my ADHD, and provides actionable insights.
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