Notion
NotionExternal reviews
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Saving me tons of time and headache!
What do you like best about the product?
I love the AI Writing Assistant. In every meeting I'm attending or leading now, I will turn on the AI feature and feel so much safer not to miss anything. It provides excellent summary of meeting notes, and a action list with check boxes. Best thing ever!
What do you dislike about the product?
The complexity of this software still presents a steep learning curve for me. At the moment, I feel like I'm only making use of about 10% or even less of its capabilities. However, I'm making progress and gradually getting there!
What problems is the product solving and how is that benefiting you?
This tool ensures I don't miss any details from meetings that last over two hours and involve lively discussions.
Versatile but Complex: Notion's Learning Curve Demands Guidance
What do you like best about the product?
I appreciate how Notion has become a central hub for our organization, allowing us to bring in clients and remain organized. Its versatility in handling project management, communications, proposal writing, and document creation is impressive. The ability to cover so much and do so much within one program makes it very appealing. The database feature for proposal and document writing, along with sharing pages with clients, is extremely useful.
What do you dislike about the product?
I found the initial setup of Notion very challenging as I had difficulty figuring out what to do and how to use it. This complexity was to the point that I had to hire a Notion consultant to help build our initial system and get set up. I would like Notion to be more user-friendly, especially for those who may not have the means or resources to hire a consultant.
What problems is the product solving and how is that benefiting you?
Notion centralizes organization, enhances client engagement, and improves processes, aiding in project management, communication, and document creation.
Notion works
What do you like best about the product?
While it took me a few months to figure out the best way to use Notion, now I can't run my consulting business without it.
What do you dislike about the product?
The learning curve was steep. I almost gave up and tried other solutions.
What problems is the product solving and how is that benefiting you?
Project management and artifact organization.
Lifesaver as an academic assistant
What do you like best about the product?
This tool offers a wide range of functionalities and features that make it much easier for me to organize my schedule, manage tasks, and keep track of lecture notes, as well as plan my day. The AI has been especially helpful in lessening my workload when it comes to editing my writing. It can highlight the most important parts of my work and even help fill in missing information from my lecture notes.
What do you dislike about the product?
There's really nothing bad I can say about Notion. There's a but of a learning curve, but it doesn't take long to get a hang of.
What problems is the product solving and how is that benefiting you?
It's helping with my organization, schedule creation, and saving me a lot of time and mental space.
Notion AI review
What do you like best about the product?
We've built an full system where we run our entire ad agency out of. We have a mini CRM where we have all the assets we've every created for our 50+ clients. we track hours, advertising builds, create work tickets for our internal team, all out of this huge notion system. And it's worked great for us, keeps us so much more organized than any company i've worked for.
What do you dislike about the product?
To me, not being able to put image screenshots into a table..
What problems is the product solving and how is that benefiting you?
Has let us create a full agency management system where we can track mostly 99% of all the work we're doing across 50 clients.
The All-in-One Workspace That Scales With My Design Work
What do you like best about the product?
Notion has become my go-to hub for managing design deliverables and tasks. I love how flexible the databases are. I can move seamlessly between Kanban boards, calendars, and table views depending on what I need to focus on. For my design roadmap, I keep a master database that connects features, user stories, and resources like Figma links or walkthrough videos. It keeps everything in one place, and it’s easy to share with teammates or hand off to developers without losing context. The built-in AI has also been a huge bonus: I use it to summarize meetings, draft user stories, and refine design documentation so I can spend more time on actual design work.
What do you dislike about the product?
The main drawback is performance. Once I start layering in multiple databases, timelines, and cross-linked views, pages can get sluggish to load. Offline access is also limited up until recently, which can be frustrating if I want to review tasks or notes while traveling. While the AI tools are powerful, they sometimes feel a bit “generalist,” and I’d love more design-focused templates or integrations out of the box.
What problems is the product solving and how is that benefiting you?
Notion solves the problem of having my work scattered across multiple tools. Instead of bouncing between a task manager, a separate document library, and a spreadsheet tracker, I can centralize everything in one workspace. For design work, that means my roadmap, user stories, supporting documents, and meeting notes all live together and are easy to connect.
This has saved me a lot of time context-switching and makes handoffs smoother because I’m not piecing information together from different places. The AI features also help me quickly distill large chunks of information into actionable steps, which speeds up stakeholder alignment and keeps projects moving forward. Overall, it reduces friction and helps me stay organized, so I can focus more on designing and less on managing tools.
This has saved me a lot of time context-switching and makes handoffs smoother because I’m not piecing information together from different places. The AI features also help me quickly distill large chunks of information into actionable steps, which speeds up stakeholder alignment and keeps projects moving forward. Overall, it reduces friction and helps me stay organized, so I can focus more on designing and less on managing tools.
Organization and operations streamlined
What do you like best about the product?
I enjoy the customization available in Notion to build what works best with your systems. I used Notion daily for everything in my business aspect and my personal life. It keeps me organized, on task and efficient but does require some discipline to keep the tool from becoming the project itself.
What do you dislike about the product?
My biggest complaint was not having offline access to my information. I haven't had any issues since the new features came out. My current issue is how I have to click the toggles for wide page text and small text everytime I create a new page. I wish there was a default setting for this.
What problems is the product solving and how is that benefiting you?
Notion keeps all my information in ONE place that is easily accessible and searchable.
I'm currently starting my digital marketing agency and running all my client and project management through Notion.
I'm currently starting my digital marketing agency and running all my client and project management through Notion.
Notion is the bridge between my ambition, and current knowledge.
What do you like best about the product?
This platform serves as a single source of truth for my projects and provides a valuable space to store documents. Instead of having ideas lost in a maze of folders on Google Drive, every idea here is given equal importance when creating tasks and wikis.
What do you dislike about the product?
I am confused how Notion Mail and calendar realistically fit in to the ecosystem for google workspace users. I want to integrate fully, but there are features that just aren't there in either program.
I am not loving the AI agents ability so far to generate tasks from email - I cannot seem to find the correct wording and prompting for "search my email and generate a list of tasks". The results are often irrelevant (eg. respond to calendar event XXX from last week).
I am not loving the AI agents ability so far to generate tasks from email - I cannot seem to find the correct wording and prompting for "search my email and generate a list of tasks". The results are often irrelevant (eg. respond to calendar event XXX from last week).
What problems is the product solving and how is that benefiting you?
with notion 3 I can now rapidly build out resource pages for new instructors who are trying to learn teaching concepts such as idea chunking, Flow state, and blooms taxonomy. The ability to perform many Instructional design tasks and face toward the client with the AI agent is a true and profound game changer.
Good Potential, Needs More Personalized AI Tools
What do you like best about the product?
I appreciate that Notion helps me organize my tasks and focus on daily priorities, addressing my time blindness. It's great to see tasks in Kanban and calendar views, linking seamlessly to projects. The dashboard feature is very helpful. Notion AI is a fantastic tool for setup and task management, enhancing my productivity significantly. The promise of AI agents working in the background is very enticing.
What do you dislike about the product?
I found the initial setup of Notion quite challenging. It felt like starting with a blank page, and although the AI assistant was available, I would have appreciated more personalized guidance. Specifically, recommendations on how other consultants or entrepreneurs utilize the tool would have been very beneficial. Additionally, I wished for a more customized setup process that could cater to my style of absorbing information, as I am a visual learner. Creating a dashboard tailored to my specific needs without having to manually search for configurations would be ideal. Another area of potential improvement is the integration capabilities. I have not been able to link other helpful tools like ChatGPT or my calendar efficiently with Notion, which means my workflow requires cumbersome switching between platforms. Finally, I'd like to see more tools and interfaces designed specifically for entrepreneurs, allowing seamless integration with various other platforms like Google Drive.
What problems is the product solving and how is that benefiting you?
I use Notion to organize tasks, focus daily work, manage my pipeline and projects, and plan content, easing my time blindness. It centralizes my documents, aiding in visibility and project linkage while enhancing task and content management.
Notion is a lfiesaver!
What do you like best about the product?
I love how versatile it is - I can use it both professionally and personally easily, without mixing where things shouldn't be mixed. It keeps my team organized and on-task, and I love the AI meeting transcription and summaries.
What do you dislike about the product?
The learning curve is STEEP - it took me quite a while to get comfortable with it. Notion has decent guides, but I think more "quick start" tutorials, and more in-depth on how all the different components can talk to each other, would be hugely beneficial.
What problems is the product solving and how is that benefiting you?
Project organization and meeting transcription/notetaking
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