Notion
NotionExternal reviews
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What do you like best about the product?
The AI agent is super useful! I’ve used it to supercharge my project management workflows by automating updates, more easily surfacing information, and creating more effective tooling and artifacts for my teams.
What do you dislike about the product?
I’d really like it if AI agents had the same functionality as a human user. At the moment they can’t build automations and certain other things.
What problems is the product solving and how is that benefiting you?
Notion is making it easier to manage new work streams for which I have no context or direction. I’m able to collate knowledge and build context faster and start moving things along much better. The AI note taking also allows me to focus more in meetings and quickly follow up with updates and actions.
Great interface with many clever ways to interlink your projects
What do you like best about the product?
I love the ability to build a fully functional project base where I can provide the scoping details and knowledge resources while keeping a database for deliverables all in one page. I work on highly cross functional projects so being able to laid out all the intformation while leveraging a database to detail out my stakeholders deliverables makes it easy for them to come to the project home base and know exactly where to get what info.
No need to bounce between too many different tools to accomplish briefings, tracking, and WIP documents
No need to bounce between too many different tools to accomplish briefings, tracking, and WIP documents
What do you dislike about the product?
If notion is all you use for your documentation, it can feel like a never ending SOP or doc to read. Having the ability to switch it up and deliver information more visually or aesthetically pleasing (like a deck) would help my stakeholders not have Doc Fatigue.
More bitesize ways to give the right information that is memorable while linking back to the relevant long form information would be useful.
More bitesize ways to give the right information that is memorable while linking back to the relevant long form information would be useful.
What problems is the product solving and how is that benefiting you?
The AI tool has been invaluable in helping me take information and content I’ve developed on Notion project boards and then copy edit, reframe, or restructure the strategic positioning for different stakeholder groups. It has also significantly reduced the manual effort involved in audits, allowing me to more quickly sort, organize, and clean up database information I’ve uploaded. Recently, I discovered the calendar feature, and I absolutely love being able to enter project dates and tasks that sync with my Google Calendar. This integration helps me keep meetings and project deliverables top of mind each week, giving me a clear, high-level overview of all the activity happening across my projects.
Notion - A Great Platform for Documenting Processes or Creating a Knowledgebase
What do you like best about the product?
I like how flexible it is to accommodate our needs, though it also can be a bit more work to understand how you want to configure what you are doing. However, regardless of how you set it up, the AI seems very capable of pulling all the information together to provide answers to queries on processes or information.
The AI portion is really the best feature to be honest. It is very easy to implement, just install and add your users, then you need to figure out how you want to use it and how to lay out your spaces and how to use them.
It is a great tool for my IT team to be able to document what each of use does so when we are away, others can find the information they need as backups.
The AI portion is really the best feature to be honest. It is very easy to implement, just install and add your users, then you need to figure out how you want to use it and how to lay out your spaces and how to use them.
It is a great tool for my IT team to be able to document what each of use does so when we are away, others can find the information they need as backups.
What do you dislike about the product?
I feel like the templates are a little lacking in that they don't maybe offer enough details to help you understand the best way to do certain things. But perhaps watching more of the instructive videos would help much of this and I will be doing so to see if that shines more light in the areas I feel I am not 100%.
What problems is the product solving and how is that benefiting you?
Documenting IT processes and then being able to easily get that information in order to allow IT members to better be able to cover for someone in their absence.
Life-changing for operations.
What do you like best about the product?
I really appreciate the endless integrations and connections I can set up with Notion, allowing me to streamline all our different tools into one central place. I also love how customizable Notion is, letting me tailor specific views and filter information with as much or as little detail as I need, especially when sharing with others. In many ways, it feels like a smarter version of other tools, such as Excel and Word. The ability to drag and move blocks around the page in various structures makes it extremely user-friendly.
What do you dislike about the product?
In my opinion, the main issue is that there is a noticeable learning curve. The software can be quite complex, with numerous features and aspects, which makes it challenging for first-time users or for those who don't have much time to dedicate to learning it.
What problems is the product solving and how is that benefiting you?
I have built an entire CRM system for both our business development and account management teams. Alongside this, I created a comprehensive playbook that serves as a one-stop resource hub for team members and onboarding. This setup has become an excellent way for us to centralize everything in one place and maintain a single, reliable source of truth.
Great for organising and prioritising daily work
What do you like best about the product?
The structure of the databases – we’re not talking to-do lists or tables: we’re talking flexible, searchable information organisers.
What do you dislike about the product?
Less of a Notion issue, but being able to connect to third party apps that are not permitted by my organisation.
What problems is the product solving and how is that benefiting you?
Helps me with structuring projects in a simple way with database entries that I can categorise as meetings, notes, planning, etc. and the ability to create timelines for work.
Cost-Effective Alternative with Room for Improvement
What do you like best about the product?
I appreciate Notion's ability to keep everything organized in one place, like notes, records, and information about personal interests, which helps me easily access important details when needed, such as at a doctor's appointment. The feature that allows me to save everything from text to PDF documents is incredibly useful. I also enjoy the visual customization options, like adding icons and header graphics to projects, which enhance the appearance of my workspace. I am learning to like the database functionality, which adds more depth to how I manage my tasks. Notion is cheaper than Evernote, which is one of the reasons I decided to continue using it.
What do you dislike about the product?
I find the Notion interface not very intuitive, particularly with formatting. Initially, I was confused about highlighting text and adding bullets, which I expected to work similarly to other applications like Google Docs. The process felt clunky, and it took me some time, with external help like YouTube videos, to understand the shortcuts necessary for efficient formatting. Even now, I wish it was easier to perform typical formatting tasks I'm familiar with from Google Docs. Additionally, while Notion is beneficial for organizing notes and records, it hasn't yet been effective as a day-to-day, moment-to-moment to-do list. I'm still in the process of building a system within Notion that suits my needs, which indicates some ongoing usability challenges. And though I appreciate the AI feature for creating tables and databases, I have not found too much use for the AI feature yet.
What problems is the product solving and how is that benefiting you?
I use Notion to keep my notes and records organized in one place, simplifying access to important information like medical records and to-do lists, which helps reduce decision fatigue.
AI Meetings Are Filling a Hole
What do you like best about the product?
I love using notion for workspaces within our non-profit college organization.
We utilize Notion for three workspaces among admissions, marketing, and development.
Ultimately, the ease of use for databases, tracking, forms, CRM lead tracking, and AI meeting notes has filled a hole that we were experiencing in staffing. AI meetings in particular help us easily record our team meetings and set action points with minimal edits or adjustments to what is recorded. It's truly an exceptional product that we continue to build on and anticipate rolling out to other departments within the institution. We frequently use the software to assess our marketing analytics and strategies and it works very well.
We utilize Notion for three workspaces among admissions, marketing, and development.
Ultimately, the ease of use for databases, tracking, forms, CRM lead tracking, and AI meeting notes has filled a hole that we were experiencing in staffing. AI meetings in particular help us easily record our team meetings and set action points with minimal edits or adjustments to what is recorded. It's truly an exceptional product that we continue to build on and anticipate rolling out to other departments within the institution. We frequently use the software to assess our marketing analytics and strategies and it works very well.
What do you dislike about the product?
The only downside I see thus far is the inability to integrate Gmail into our CRM database, so that development officers could tie email communications to contacts that they are working with.
What problems is the product solving and how is that benefiting you?
It is solving the issue of not having someone to take minutes during meetings. It also helps us manage projects with deadlines and easy to set reminders for workspace users to stay on track with projects.
it feels like a notebook, and it offers multiple cover and page designs that I can apply.”
What do you like best about the product?
I like that I can take notes（notion AI) while searching, and it’s nice that other users share how they use the software, so I can learn from them too.
What do you dislike about the product?
It requires some initial learning, and to be honest, I’m still getting the hang of it.
What problems is the product solving and how is that benefiting you?
Previously, I struggled to study deeply because my knowledge was spread out across different apps, making it hard to keep everything organized. Now, with this platform, I can link directly to web pages or any resources I want to gather, which really helps me concentrate and makes my learning process much more efficient.
Powerful Tool with a Steep Learning Curve
What do you like best about the product?
I love having all my data organized in the way I want, right at my fingertips. The visual aspect of Notion is pleasing, making it easy to manage and view my information effectively. I also appreciate how I can link different types of files together for a personalized dashboard and project structure.
What do you dislike about the product?
I find Notion to be somewhat fragile and unstable, especially when using it in a team scenario. Team members can change or delete things, leading to lost data, which is problematic. This fragility has caused me to stop using shared boards and instead have everyone use their own instance. Also, there is a challenge in integrating Notion with other tools, as the process can be very cumbersome and frustrating. I wish there was a way to lock features to prevent changes once set up, and the overall experience with integrations, guided by AI instructions, hasn't been smooth. Moreover, Notion requires a devoted use and some knowledge of coding to fully utilize its features, which can be lengthy and discourages some users because of the extra work involved.
What problems is the product solving and how is that benefiting you?
I use Notion to organize and customize my data visually, creating a personal dashboard for accessing information efficiently, despite its fragility and integration challenges.
Essential for Life Organization, Needs Smarter AI
What do you like best about the product?
I love using Notion for organizing my life, whether for school, work, or managing multiple businesses, as it consolidates everything in one location, keeping me on track effortlessly. The user-friendly interface with features like databases and Kanban boards helps me stay organized and prioritize my tasks, eliminating the need to constantly plan my next steps. I discovered Notion's capability to integrate with various aspects of my life, thanks to influencers showcasing its customizable options, sparking a strong interest in utilizing its full potential. Overall, these features greatly enhance my productivity and organization skills.
What do you dislike about the product?
I find the initial organization within Notion challenging. While it's user-friendly for small-scale tasks, getting databases linked correctly and creating dashboards that align with my conceptual vision took a significant learning curve and a lot of time watching different YouTube videos. Also, I'm not impressed with the AI features in Notion. They feel more like a glorified search engine for organizing existing content rather than offering insightful, external AI capabilities. Additionally, the experience with setup led to unexpected charges, which was frustrating, particularly when I just wanted some setup help from my nephew.
What problems is the product solving and how is that benefiting you?
I use Notion to organize my multifaceted life, helping me brain dump and prioritize tasks without overthinking my next steps, thereby simplifying and aligning everything in one location.
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