Notion
NotionExternal reviews
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Senior Product Manager
What do you like best about the product?
Notion is incredibly versatile in the way it brings together knowledge management and project management into a single workspace.
For Knowledge Management, I love how easy it is to centralize and organize information. The flexibility of pages, databases, and linked views makes it simple to document processes, create living knowledge bases, and ensure that information is searchable and accessible to everyone. Features like backlinks and nested pages make cross-referencing effortless, which is a big step up from static documentation tools.
For Project Management, Notion shines because it adapts to different workflows. Whether you want Kanban boards, timelines, or task lists, you can set it up in the format that works best for your team. The ability to connect tasks directly to project documentation and knowledge pages keeps everything context-rich and avoids information silos. I also appreciate how customizable it is—you can build light project trackers or scale up to more complex portfolio management, all in one place.
Overall, Notion’s strength lies in unifying project execution with documentation, so teams don’t have to bounce between multiple disconnected tools.
For Knowledge Management, I love how easy it is to centralize and organize information. The flexibility of pages, databases, and linked views makes it simple to document processes, create living knowledge bases, and ensure that information is searchable and accessible to everyone. Features like backlinks and nested pages make cross-referencing effortless, which is a big step up from static documentation tools.
For Project Management, Notion shines because it adapts to different workflows. Whether you want Kanban boards, timelines, or task lists, you can set it up in the format that works best for your team. The ability to connect tasks directly to project documentation and knowledge pages keeps everything context-rich and avoids information silos. I also appreciate how customizable it is—you can build light project trackers or scale up to more complex portfolio management, all in one place.
Overall, Notion’s strength lies in unifying project execution with documentation, so teams don’t have to bounce between multiple disconnected tools.
What do you dislike about the product?
While Notion is powerful and flexible, there are a few areas that can be challenging. Performance sometimes lags when working with very large databases or heavily nested pages, which can slow down workflows. Its offline support is also limited—if connectivity is poor, access to information isn’t always seamless.
From a project management perspective, Notion doesn’t yet offer the same level of advanced features (like Gantt chart dependencies, workload management, or deep reporting dashboards) that more specialized tools provide.
From a project management perspective, Notion doesn’t yet offer the same level of advanced features (like Gantt chart dependencies, workload management, or deep reporting dashboards) that more specialized tools provide.
What problems is the product solving and how is that benefiting you?
Notion helps us solve the challenge of keeping knowledge and projects scattered across multiple tools. By centralizing knowledge management, we’ve been able to build living documentation, playbooks, and wikis that are searchable and accessible to everyone—reducing duplicate work and speeding up onboarding for new team members.
On the project management side, Notion has replaced a patchwork of spreadsheets and task trackers. Having Kanban boards, timelines, and task lists all tied directly to our documentation means project context isn’t lost, and teams can collaborate more effectively.
The biggest benefit is alignment—everyone works from a single source of truth, which improves transparency, accountability, and overall productivity. We link all the workstream of different quarters to knowledgebase and hence we constantly grow the knowledge base.
On the project management side, Notion has replaced a patchwork of spreadsheets and task trackers. Having Kanban boards, timelines, and task lists all tied directly to our documentation means project context isn’t lost, and teams can collaborate more effectively.
The biggest benefit is alignment—everyone works from a single source of truth, which improves transparency, accountability, and overall productivity. We link all the workstream of different quarters to knowledgebase and hence we constantly grow the knowledge base.
A DIY todo app rolled into an more connected google drive
What do you like best about the product?
Having access to a customizable relational database enables me to organize my thoughts and projects with much greater care than I could otherwise. I find it extremely useful for research, project planning, building checklists, and collaborating on complex tasks. Notion excels at providing users with the flexibility they need, while also establishing helpful guardrails to prevent too many errors.
What do you dislike about the product?
I would want more customizable layouts for database pages and a view where you can see a page layout on one side and the other rows in the database on another side (similar to coda). The formula feature often needs some fine tuning, but it's more powerful than you often expect.
What problems is the product solving and how is that benefiting you?
Personal projects, inventory organization, todo tracking
Notion is simply excellent!
What do you like best about the product?
I use Notion for my study notes, organizing them with easily tagged headlines so I can quickly reference important information whenever I need it. Notion has truly changed the way I set goals. I’ve been using it to structure my study plan for a professional exam I have coming up in the future.
What do you dislike about the product?
I find the buttons on the mobile app difficult to understand, or rather, to navigate, at least until I figure them out.
What problems is the product solving and how is that benefiting you?
I use Notion for most of my project management tasks, study plans, journals, notes, and for creating flashcards. It serves as my main tool for organizing all of these activities.
Notion is my second brain! Effortlessly tracking my transformation into self sovereignty
What do you like best about the product?
I have been using notion for over two years basically just as a repository for everything that’s been going on in my day-to-day life. I was deathly ill like two years ago and I started just chipping away at my psyche and my shadows and trauma and I would just sort of like keep a record of it and what has transformed from thinking that I needed to track every moment of my life to make sure that I wasn’t gonna get sick again has turned into this conversation between me and notion and a way to offload all the thoughts in my head That’s resulted in me becoming like a lighter brighter more intelligent person. I credit a lot of this to the AI in notion because I will know the answer to something and I will know what I have in mind but it’s just not worth my time till I go research it and write it. I’ll ask notion AI and get that feedback and because I’m smart enough, I know it’s doing exactly what I asked it to and it’s correct and it’s not leading me down the wrong path And it’s automatically in this place of my second brain. I can see everything I’ve done in the past two years as eventually coming together for like some kind of book or huge art pieces or something like that. It’s pretty cool.
What do you dislike about the product?
Spellcheck is a joke and I type really fast (typos!), but that’s on me.
What problems is the product solving and how is that benefiting you?
I would say the business problem notion is solving for me is keeping a history of my human progression. Maybe that’s a little vague for some people, but that’s the whole point that’s the whole shebang and I wasn’t able to do that before notion.
One place for all my notes, templates and docs
What do you like best about the product?
Notion is incredibly easy to use. The availability of templates is especially helpful for those moments when I’m faced with a blank page and unsure how to structure my document. The AI features, which range from refining my text and adjusting tone to brainstorming ideas and summarizing meeting notes, save me a lot of time and have become a daily part of my workflow. Additionally, being able to access my teammates’ pages is extremely useful.
What do you dislike about the product?
I wish there were a more structured space for document storage, so that the organization's knowledge base could be fully housed in Notion. The transition from having scattered notes across Microsoft OneNote, Apple Notes, post-its, and notebooks took some time to adjust to, but ultimately, it made a lot of sense to have everything organized in one place. It really is just a matter of getting used to the new system.
What problems is the product solving and how is that benefiting you?
Keeping all my notes centralized helps me stay organized and track information efficiently. Having the ability to record, transcribe, and summarize meetings streamlines the process of writing meeting summaries, allowing me to reference my notes quickly. Sharing documents with my colleagues is also more straightforward now.
Easy to use, intuitive software with excellent AI features
What do you like best about the product?
Notion makes organising my life easier, and the AI features recently implemented cut down on my workload time and ensure a better output. It’s intuitive to use even for beginners, and the search function is particularly good for finding things within my pages.
What do you dislike about the product?
Sometimes I’m unsure how I can be using it to it’s full capacity, there could be more templates on offer.
What problems is the product solving and how is that benefiting you?
Mostly organisational. The ability to have everything in one, easily searchable place, and for AI to be able to search that as well, is incredibly helpful.
My favorite working tool
What do you like best about the product?
Notion has honestly made my life so much easier. It’s super simple to use, and setting it up for my projects and team didn’t take much effort at all. I end up using it every single day, whether it’s for planning, managing tasks, or just jotting down quick notes. The features are endless, but it never feels overwhelming, and it integrates really well with the other tools I already use. Anytime I’ve needed help, customer support and the community have been great. It’s definitely become my go-to workspace.
What do you dislike about the product?
Notion AI only gives you 2 free tries, i would like a better understanding of it.
What problems is the product solving and how is that benefiting you?
Registering processes, comments and giving the company an AMAZIGN workflow :)
Useing Notion Ai to create our business brain
What do you like best about the product?
The clean UI and massive power. The tem also helps us make sure we had what we needed to scale in Notion.
What do you dislike about the product?
We could not import data to scale to the need to make an SVC that does like 1000 at a time; we had 20K to import. When you import a large file, it fails.
What problems is the product solving and how is that benefiting you?
We’re using Notion to centralize all of our customer insights into a single platform, giving us a clearer view of each customer’s journey. It’s becoming a hybrid of sales, project management, and onboarding, while also connecting directly into Notion AI. This allows us to ask powerful questions of our own data—such as how many customers are paying for a certain feature, how many have reported a specific problem, or how often a particular issue has been discussed.
By integrating call recordings and threading them into the platform, we’re creating what is essentially a living “brain” for our business. At any time, we can query this brain and immediately surface the insights we need to make better, faster decisions.
By integrating call recordings and threading them into the platform, we’re creating what is essentially a living “brain” for our business. At any time, we can query this brain and immediately surface the insights we need to make better, faster decisions.
Organizing College Assignments
What do you like best about the product?
I really enjoy using Notion along with Notion Calendar to time block my school assignments. It helps me keep everything organized and have all my tasks in one place.
What do you dislike about the product?
The phrase “jack of all trades, master of none” comes to mind when I think of Notion. Because it functions as a completely open sandbox, I feel that it sometimes tries to do too much, especially when there are already other software solutions out there that Notion seems to be attempting to replicate.
What problems is the product solving and how is that benefiting you?
I appreciate having my school notes, assignments, and calendar all organized in one place. This helps me keep track of my assignments and ensures I don't miss anything, while also making it easier to plan out my day.
my review
What do you like best about the product?
easy to use and AI integration makes so much easier to create tables and docs,
What do you dislike about the product?
sometimes tables / database is annoying and it creates more overhead than i do myself
What problems is the product solving and how is that benefiting you?
Creating docs usually takes too long but Notion user experience is great so i can create docs in couple of minutes with the help of AI as well. I also use it for reporting such as if i need to communicate the project status, i can communicate it different ways for different audiences such as execs etc as it provides different views for tables
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