Notion
NotionExternal reviews
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Limitless Productivity with Robust Features
What do you like best about the product?
I love Notion's databases and dashboards, but the addition of Notion AI to my workspace has been the ultimate gamechanger. Notion AI has significantly enhanced my productivity. The AI has created dashboards with quick links giving me immediate access to essential project information. It has taken my disjointed pages and reorganized them for me. I also think that the capability to turn anything into a website with little effort is a huge advantage. The platform's robust capabilities and limitless applications make it incredibly valuable.
What do you dislike about the product?
I find the search functionality lacking as it doesn't always bring up the most relevant or recent items I've worked on. Instead, it shows random results, which can be frustrating when I'm trying to quickly find specific information. I wish the search results could be more specific and prioritize recent and relevant entries.
What problems is the product solving and how is that benefiting you?
I use Notion to boost my productivity by creating dashboards and hubs with quick links. Its databases link to external sources, allowing me to access project information effortlessly. The tool's robust features and limitless applications are crucial for my workflow.
Great product. Still has its flaws, but really enjoying
What do you like best about the product?
It helps me do a bunch of systems thinking that I couldnt do on my own. Add in its context awareness and its incredibly useful. Ive connected it to my Google Workspace (drive, gmail, etc) and moved my biz CRM to Notion Databases. It essentially automates a bunch of tasks (adding people by just referencing an email I sent to my CRM) while also doing a bunch of value add. I found it sent me some ideas to pitch a potential client after I had just asked it to see if I had any past clients in the relevant industry. Very very helpful and super easy to design and use. Getting everything set up took a bit, but the AI tool has made it so simple and my systems feel robust
What do you dislike about the product?
Some things just feel a bit unnatural. Why is everything a page? Why not make a few categories. For example, I made a Tasks database. I can link that to my project database and people database. But once ive completed a task, I really dont need it anymore. But when I go to add a new task to the list it starts pulling up all the my previous tasks "prep files for edit v1" etc, etc. I see why that is useful for a big database that you are always referencing, but for things are arent permanent or are just not the same type of data as, say, for example a list of contracts and projects, I dont really need a database. I think it would be good to designate WHAT TYPE of files a database is and have that database have certain characteristics and file types.
I also find the app experience a bit cluttered and hard to use. It just feels like a wrapper for the webpage, which isnt very easy to use on a small screen. I think it needs to be a more iOS native experience. Have a task list? It should feel the way reminders does.
I also find the app experience a bit cluttered and hard to use. It just feels like a wrapper for the webpage, which isnt very easy to use on a small screen. I think it needs to be a more iOS native experience. Have a task list? It should feel the way reminders does.
What problems is the product solving and how is that benefiting you?
Like a mentioned before, its collecting all my stuff in one place. Using AI to search it and keep everything in order for my business.
Notion is my favorite tool for everything organization
What do you like best about the product?
I like that I can organize databases with multiple documents, notes, etc. I use the AI tool often to put pages together and I also enjoy being able to use it as a scratch pad. Integrations are very easy as well. We use some integrations to do reviews of support ticket employees, for example. Everything is super easy to use and we use it all day every day.
What do you dislike about the product?
Sometimes I get a little lost, but I have been working on how everything is organized.
What problems is the product solving and how is that benefiting you?
Notion helps speed things up for us and keep certain information all together. For example, we use it for Quarterly Performance Reviews.
Notion - Khalifa
What do you like best about the product?
I really appreciate how this tool allows you to organize your thoughts so effectively, as well as the wide range of information you can manage to build your ideal workspace.
What do you dislike about the product?
The only downside I can immediately think of is that it’s a separate subscription for each workplace which isn’t a huge deal but sometimes it does affect a few things.
What problems is the product solving and how is that benefiting you?
I manage several personal TikTok accounts, and I find Notion extremely useful for organizing my various ideas and thoughts for each one. It also serves as a central place where I can track my growth and keep up with my to-do lists.
Powerful, Yet Initially Frustrating
What do you like best about the product?
I appreciate how Notion integrates seamlessly with my existing tools like Google Business Suite, creating a unified workflow. The ability to transfer tasks and tickets from email directly into Notion provides a detailed overview of my week and helps me manage multiple client ticket systems efficiently. I also value the security levels offered by Notion, which is a significant selling point for me. The powerful lists, calendar views, and Kanban boards make managing my business tasks straightforward and effective.
What do you dislike about the product?
{"I found the initial setup of Notion frustrating. It was complicated to start with, especially when trying to understand how to use the available features effectively. The presence of numerous flashy templates was overwhelming, and I couldn't replicate them right away. It took time for me to realize I didn't need these flashy templates and to understand the core functionalities I required, like lists and calendar views.","I would like an easier way of automating data between the databases. As it stands, there's no straightforward method to automate data interactions across databases, such as creating new entries and ensuring these actions update corresponding records elsewhere. This limitation makes data management across multiple databases less efficient than I would like."}
What problems is the product solving and how is that benefiting you?
I use Notion to integrate tasks and tickets from my email, providing a detailed weekly overview and managing deadlines efficiently. It organizes client information in one view, eliminating memory reliance and improving workflow integration with tools like Google.
Notion is easy to use and has a wide array of features.
What do you like best about the product?
It is easy to use and offers a lot of creative flexibility.
What do you dislike about the product?
Sometimes there are too many options without enough clear instruction.
What problems is the product solving and how is that benefiting you?
It is creating a simple but dynamic space to plan projects, track tasks, and store information.
Notion Recommendation & Review
What do you like best about the product?
I like the ease of team collaboration, AI-note taking for meetings, and personalizing pages based on team workflows.
What do you dislike about the product?
One thing I wish there was room for improvement is automations & integrations with Google Workspace.
What problems is the product solving and how is that benefiting you?
AI promoting and AI-note taking. This is benefiting me and my colleagues because we use AI in our daily workflows.
I love Notion
What do you like best about the product?
I love Notion as it's a great project management software for my office. I converted my office from Monday because it would help streamline our efforts, provide better insight into capacity and project status, and allow for better cross-functional visibility.
What do you dislike about the product?
I wish there was database merging and more advanced features in database management. Ex. I'd like to see further development of database permissions.
What problems is the product solving and how is that benefiting you?
Notion is helping me and my team tackle a few recurring pain points:
• Fragmented information – Before, resources, deadlines, and updates lived across email, Word docs, shared drives, and slide decks. That led to confusion, duplicate questions, and wasted time.
• Status visibility – It was difficult to know at a glance which projects were on track, overdue, or blocked. This often required manual check-ins and repeated meetings.
• Rigid tools – Previous platforms (like Monday or Google Docs alone) didn’t allow us to build custom workflows or tailor the workspace to our programs’ unique needs.
How that’s benefiting me:
• Single source of truth – Notion gives us centralized, always-up-to-date hubs for each program, so faculty, staff, and leadership all reference the same information.
• Automated clarity – With formulas, rollups, and database views, deadlines automatically sort into categories like “Overdue,” “Due This Week,” etc., which cuts down on back-and-forth and lets me spot risks early.
• Efficiency and focus – By reducing the constant chase for updates and resources, I’ve eliminated hours of manual check-ins each week. This frees me up to focus on higher-value planning, problem solving, and building better workflows.
• Stronger collaboration – Team members and stakeholders engage with the same dashboards, comments, and linked tasks. That transparency reduces miscommunication and builds trust.
• Fragmented information – Before, resources, deadlines, and updates lived across email, Word docs, shared drives, and slide decks. That led to confusion, duplicate questions, and wasted time.
• Status visibility – It was difficult to know at a glance which projects were on track, overdue, or blocked. This often required manual check-ins and repeated meetings.
• Rigid tools – Previous platforms (like Monday or Google Docs alone) didn’t allow us to build custom workflows or tailor the workspace to our programs’ unique needs.
How that’s benefiting me:
• Single source of truth – Notion gives us centralized, always-up-to-date hubs for each program, so faculty, staff, and leadership all reference the same information.
• Automated clarity – With formulas, rollups, and database views, deadlines automatically sort into categories like “Overdue,” “Due This Week,” etc., which cuts down on back-and-forth and lets me spot risks early.
• Efficiency and focus – By reducing the constant chase for updates and resources, I’ve eliminated hours of manual check-ins each week. This frees me up to focus on higher-value planning, problem solving, and building better workflows.
• Stronger collaboration – Team members and stakeholders engage with the same dashboards, comments, and linked tasks. That transparency reduces miscommunication and builds trust.
This is the first AI tool that actually feels intuitive and useful to our business
What do you like best about the product?
At our company, we manage complex creative projects—scripts, budgets, timelines, client deliverables—all requiring seamless coordination across multiple teams and deadlines. Most AI tools either feel like novelties or require so much setup they create more friction than value.
Notion AI integrates directly into our existing workspace. No context switching. No learning curve that disrupts momentum. It helps us draft client communication, organize project knowledge, and streamline workflows without changing how we already work.
The knowledge management capabilities are particularly valuable. Instead of searching through dozens of pages or asking team members to recall past decisions, we can surface relevant information instantly. This saves hours weekly and keeps projects moving forward.
Notion AI integrates directly into our existing workspace. No context switching. No learning curve that disrupts momentum. It helps us draft client communication, organize project knowledge, and streamline workflows without changing how we already work.
The knowledge management capabilities are particularly valuable. Instead of searching through dozens of pages or asking team members to recall past decisions, we can surface relevant information instantly. This saves hours weekly and keeps projects moving forward.
What do you dislike about the product?
Took some time to really learn to connect and build the right tools, but no complaints.
What problems is the product solving and how is that benefiting you?
Notion centralizes project knowledge and eliminates context switching. Instead of searching through emails, Slack threads, and scattered files, everything lives in one structured workspace. This saves hours weekly and prevents information loss when juggling multiple client projects simultaneously. The AI layer makes that knowledge instantly searchable and actionable—drafting communication, surfacing past decisions, and organizing workflows without manual overhead.
Notion, it started as my second brain and now it's almost as indispensable as my real brain.
What do you like best about the product?
It's not just a way to capture things but the ability to connect text blocks, databases and so on means that I can build a relly powerful way to capture and more importantly, find and use, almost every digital asset in my professional and personal life. I use it For knowledge management many times a day. Every day.
What do you dislike about the product?
Sometimes the text editing and formatting can seem clunky if you expect it to work the same way as Microsoft Word or Google Docs. Once you learn you way around though, it's manageable.
What problems is the product solving and how is that benefiting you?
I have too many things to keep track of as a Fractional Executive, Board Advisor and Consultant. Using Notion with connected databases, allows me to be so much more efficient in capturing what's important, storing it in the right places and referring to it, finding it and using it when I need it.
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