Effortless Project Management with Intuitive Page Creation
What do you like best about the product?
The creation of pages to manage projects
The free plan is more than enough to meet my needs
The freedom to creatively style my pages
What do you dislike about the product?
The UI is not intuitive enough for beginners, it takes time to master this plataform
What problems is the product solving and how is that benefiting you?
It had never been easier for me to have a schedule and to track my progress towards my goals.
My notebook
What do you like best about the product?
It's ai feature that let's us modify the notes in just seconds according to us
What do you dislike about the product?
I recently made notes on notion and it sometimes iverexplains things that are not needed that much
What problems is the product solving and how is that benefiting you?
I'm a college student so I need last minute notes so that I can take an overview of each and every topic and notion Helps me a lot in that
Versatile Workspace Tool with Room for Improvement
What do you like best about the product?
I use Notion to organize my daily tasks and manage my workflow. It solves my problem of arranging my schedule, taking notes, and collaborating with my team. I like that Notion allows me to do multiple things like managing tasks, and it assists with collaboration, where other apps fall short. The ability to share notes and documents with team members is very handy and useful. I find task management in Notion powerful because it offers flexibility and structure, letting me keep all tasks in one place with to-do lists, Kanban boards, calendars, and more. The templates reduce effort, allowing me to organize work in a way that suits my brain. Notion’s note-taking combines the best of Google Docs, Evernote, and Wiki, with rich content options, linked notes, and excellent search capabilities. For collaboration, real-time editing is crucial, as are features like task assignment and page sharing with varied permissions, ensuring all discussions and context stay attached to the work. This significantly reduces the friction of using multiple platforms like Google Docs and Slack.
What do you dislike about the product?
Notion slows down with big databases, heavy dashboards, or lots of collaborators. It has weak offline mode where editing and syncing offline is unreliable. There's limited automation—no true recurring tasks or workflow rules, and minimal reminders. The database complexity with relations, rollups, and formulas is powerful but hard to learn. Permissions are clunky and managing access in a big workspace is confusing. The mobile app struggles with database editing, drag-and-drop, and navigation feeling heavy and awkward. Search can be slow or inaccurate in bigger workspaces and lacks advanced filtering. Limited exports and backups lose structure, and there's no local, full-fidelity backup option.
What problems is the product solving and how is that benefiting you?
I use Notion to organize tasks like scheduling and note-taking and collaborate with my team. It combines task management flexibility, rich note-taking, and collaborative features, streamlining work and reducing friction by keeping everything in one ecosystem.
Shared documentation has improved async collaboration and supports thoughtful decision making
What is our primary use case?
My main use case for Notion is documentation, roadmapping, and Notion AI for note taking and summarizations.
In terms of documentation, for example, in product, I start with writing a story doc, which is a high level description of the opportunity, and then I build subpages with more specific information, such as technical design, product requirement documentation, roadmaps, and pages that are specific to domains such as commercial or compliance. I create a hub with subpages for both product and technical work as well as for alignment with other departments.
What is unique about how my team uses Notion is that we use Notion AI to transcribe calls and also use Notion AI to check with artificial intelligence how decision making on the call could be improved.
What is most valuable?
In my opinion, the best features Notion offers are easy linking of pages, great tables, AI summarizations, and AI note taking.
Notion has positively impacted my organization by allowing us to work better asynchronously. Instead of having many alignment meetings, we write our thinking down on Notion, share it with team members who can then think through a topic thoroughly and add their comments to improve our overall strategic decision making.
I have noticed specific outcomes such as fewer meetings and improved collaboration, which contributes to better alignment and fewer mistakes or miscommunication.
What needs improvement?
I think Notion can be improved by making AI meeting notes speaker-based, as when I ask to create a summary, it does not understand whether it was a specific user or a person with a specific role who mentioned something, which is important for attributing value to what people say.
Furthermore, the overall Notion AI interface on the right-hand side is less convenient than the pure ChatGPT interface because it is not full screen and feels packed and busy.
Also, sometimes tagging when I search for people to tag does not identify people immediately even though they are part of the team. It seems to have a glitch, and that is the main issue.
Maybe some track changes feature would be beneficial, as some people still prefer to use Word rather than Notion for the track changes feature.
For how long have I used the solution?
I have been using Notion for about four years.
What do I think about the stability of the solution?
What do I think about the scalability of the solution?
I have not seen any issues with Notion's scalability.
How are customer service and support?
Customer support for Notion is actually great; they are really responsive.
How would you rate customer service and support?
Which solution did I use previously and why did I switch?
Previously, I used the Microsoft Suite, and I switched because Notion is more user-friendly than SharePoint.
What was our ROI?
Unfortunately, I have not tracked any specific metrics such as time saved, money saved, or fewer employees needed that can be attributed specifically to Notion.
What's my experience with pricing, setup cost, and licensing?
My experience with pricing, setup cost, and licensing is fine, but it is quite annoying that any upgrades on Notion need to happen with all team members. It is impossible to give some features or capabilities to only a subset of users, which actually slows down the adoption of some features due to significant cost implications. I would say that has been the biggest issue with Notion, and generally, it is not cheap.
Which other solutions did I evaluate?
I did not evaluate other options before choosing Notion.
What other advice do I have?
My advice to others looking into using Notion is that change management is key. If you have employees who are really set on the Microsoft Suite, it may be challenging to switch the whole organization to Notion, and you may end up in a situation where half of your organization's documents live on SharePoint and the other half on Notion. I would rate my overall experience with Notion an eight out of ten.
Simplifies Life with Flexibility, Needs Better Task Management
What do you like best about the product?
I love Notion's simplicity when it comes to organization, as it manages to organize my whole life. I also appreciate its flexibility in use, allowing me to design pages according to my purposes. We switched from Asana because Notion is much cleaner for note-taking and organizing tasks. The setup was great for me and my team.
What do you dislike about the product?
For work, it is hard to track tasks and assign it to people.
What problems is the product solving and how is that benefiting you?
Notion organizes my whole life and is much cleaner for note-taking and organizing tasks. I love its simplicity and flexibility in designing pages.
Excellent for Organizing Teams and Streamlining Collaboration
What do you like best about the product?
This tool is useful for building a shared platform and organizing separate pages based on different types of work or teams. It helps keep everything structured and accessible for everyone involved.
What do you dislike about the product?
I find it challenging to lock down certain sections of pages. It can be difficult to secure specific areas as needed.
What problems is the product solving and how is that benefiting you?
Notion makes it easy to view pages and shared notes with different teams. It has been helpful for me in recording meeting notes and sharing them while collaborating with cross-functional teams at work.
Excellent for Reference and Study, Needs UI Customization
What do you like best about the product?
I like the fluidity of connection in Notion; you can make anything accessible from any page, which is great. It makes it easier to reference material from other classes and connect dots about conditions or treatments.
What do you dislike about the product?
I think the aesthetic customizability should be vastly improved. It's a little difficult, there's lots of limitations compared to most notetaking/writing software like docs, word, etc. So to get the page to look how I want is not really possible, and it took a while to understand that.
What problems is the product solving and how is that benefiting you?
Notion helps me create practice tests like my exams and makes it easier to reference and connect material from different classes.
Effortless Organization for Client Instructions
What do you like best about the product?
I like that I'm able to build instructions for each client that I do work for and able to keep all this information in an organized format.
What do you dislike about the product?
The downsides that I've experience is that there is the occasional lag and the big lack of offline access. The site can also be so complex to the point where pages become hidden and hard to search for.
What problems is the product solving and how is that benefiting you?
Having one place where everything I need to do in order to complete a certain job or look up info pertaining to my company is located.
Centralized, Flexible, and Essential for Managing Complex Projects
What do you like best about the product?
What I appreciate most about Notion is its user-friendly interface and the flexibility it offers for organizing information in ways that suit both me and my team. I rely on it several times a day for project management, taking notes, and keeping track of tasks. The collaboration features make it straightforward to share updates and work together in real time. I also value how seamlessly it integrates with other essential tools, which helps keep our workflow centralized. Whenever we have questions, their support team is very responsive, and getting started with building out workspaces was a smooth process. In summary, Notion brings together ease of use, customization, and effective teamwork all in one platform.
What do you dislike about the product?
One thing I find less ideal about Notion is that it can feel a bit overwhelming at first, especially with all the customization options and templates. It sometimes takes time to set up databases or complex workflows exactly how you want them. Additionally, offline access is limited, so working without an internet connection can be tricky.
What problems is the product solving and how is that benefiting you?
Notion addresses the challenge of organizing and managing large volumes of information from various aspects of complex projects. Previously, tracking tasks, notes, deadlines, and resources across different teams was disjointed and often took up a lot of time. Now, with Notion, we are able to centralize all project details-such as documents, timelines, tasks, and collaborative updates-within a single workspace. This centralization makes it significantly easier to monitor progress, prevent important details from being overlooked, and keep everyone on the same page. As a result, we experience greater efficiency, improved visibility, and more seamless collaboration throughout every part of the project.
Highly Customizable All-in-One Solution
What do you like best about the product?
I like the customizability of Notion. I enjoy customizing pages with data and links to useful information for my business. It's also great for keeping an all-in-one system for reference and managing both business and lifestyle. Plus, the initial setup was easy.
What do you dislike about the product?
no dislikes
What problems is the product solving and how is that benefiting you?
I use Notion for organization, keeping everything in one all-in-one system for reference and business/lifestyle management. I like the customizability, using it to create pages with data and links to useful information for my business.
