Asana
AsanaExternal reviews
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Simple, non-distracting design for productivity
What do you like best about the product?
This might seem specific, but I love the "sub-task" functionality, because not every task (even within projects) is so simple as to have a done or not done. I also love the ability to "assign" other people to a task, and record notes within each task or sub-task.
What do you dislike about the product?
The biggest problem I have had with Asana (as well as my colleagues) is working it into our daily workflow. There always seems to be a "catch up" needed with Asana--it's hard to keep it up to date in real time. Everything is usually updated after the fact, sometimes well after the fact. We haven't come up with a great solution yet, but this is a big hindrance to using Asana every day.
What problems is the product solving and how is that benefiting you?
Asana has been essential when it comes to figuring out who is responsible for what. The "assign task" feature leaves no room for confusion or vagueness--you either are responsible for a sub-task or not.
Recommendations to others considering the product:
There is a bit of a learning curve at first with the UX, especially with shortcuts, but the payoff is worth it!
Keep organized - hold each other accountable - Asana is GREAT
What do you like best about the product?
I use it on a team of three and during our weekly meetings we have Asana pulled up and we enter our weekly tasks right there. As the week goes on we check off our completed tasks and everyone can see the progress we make! We also use the conversation tool on a very regular basis. When our team is crazy busy and we don't have time to run to each other's desks we can quickly ask a question and our team can answer in a more timely manner when it is most convenient for us.
What do you dislike about the product?
We are still relatively new to using Asana and are still exploring its full capabilities. We do not like receiving emails for all updates. There may be the possibility to change this but we have not looked yet.
What problems is the product solving and how is that benefiting you?
We are solving our accountability issues. With an events planning office, there are many little details that need to be in place. If missed there can be larger implications in the flow/quality of our events. Asana is helping us track the small things and hold each other accountable for the completion of tasks that may seem "small" when they really are important.
Recommendations to others considering the product:
We do not have the means to purchase the full Asana usage and if that is the case for your company, this is a great free version. Additionally, if you need to share documents with your team (i.e. do not have a shared drive set up already with your team) this is a great tool Asana offers!
Could probably utilize it better, but failed to provide real change for my workflows
What do you like best about the product?
Clear check-list formatting, once you dig into a bit of the shortcuts/workflows/best practices, pretty easy to create tasks, assign ownership, set deadlines in a readily sharable, visible way
What do you dislike about the product?
It is a lot of orchestration, but ultimately feel like just another tool to keep open, another tab to have always open. I don't use it enough to live in it and find full value, so it is just annoying to have to go access it for certain projects, certain teams who use it. Most of my specific product feedback is probably more a reflection of my own shallowness of use rather than core product issues, but I just don't see differentiated enough value to justify yet another pm/task mgmt tool
What problems is the product solving and how is that benefiting you?
clearer project mgmt, deadlines, visibility
Recommendations to others considering the product:
Vet exactly what you need from a tool like this and what you think adoption will be. Is it worth adding another tool to the stack?
If you have a very small budget this is an okay option
What do you like best about the product?
It's generally user-friendly and doesn't require watching multiple tutorial videos to figure out what to do like most PM software. We're on the free version, so we don't have access to full admin features. Still, the free version of Asana is fairly robust and has helped us consolidate and centralize project discussions.
What do you dislike about the product?
I am not crazy about having both a conversations tab and an area to make comments on each individual task. I am sure this is helpful for some teams, but it's been confusing for our team. We've set up each client as a "Team" and under that team are multiple tasks. Within each task, we'd love to go to one area where all of the back and forth and files live (similar to a Basecamp thread). Right now, we're just posting all project information and files in the conversations tab and making due with that. Also, it seems that once a task has been "Completed" the comments from that original task are archived and only accessible via the calendar tool. Maybe we're just slow, though, and aren't using it right.
Also, would really just love a standalone desktop app version of Asana as it's kinda cumbersome to check the website all the time. I'm personally relying on the app to give me fast notifications for whenever a PM posts something new, but there are still lags. For teams like ours, we need instant notifications (that aren't MORE emails) as we're handling dozens if not hundreds of individual projects across many clients. We tried AppSana and it is not useful.
Also, would really just love a standalone desktop app version of Asana as it's kinda cumbersome to check the website all the time. I'm personally relying on the app to give me fast notifications for whenever a PM posts something new, but there are still lags. For teams like ours, we need instant notifications (that aren't MORE emails) as we're handling dozens if not hundreds of individual projects across many clients. We tried AppSana and it is not useful.
What problems is the product solving and how is that benefiting you?
We have dozens of clients, so using Asana has really helped us centralize all (well, most) conversations about each client. It's made us realize we still have too many clients and no software will help us manage everything 100% efficiently :-)
Recommendations to others considering the product:
Try the free version first obvs and experiment with how you set up clients. We ultimately decided to set up our individual clients as "teams" and add respective team members when appropriate.
Asana is a great task management tool
What do you like best about the product?
Asana is great way to categorize projects and tasks in a nice visual format. I love that they've added the kanban style view as well, which works great for a visual team. The calendar view is a good way to get a birds eye view of what tasks you have coming up each week. For me, it also helps me to remember delivery deadlines for various assets throughout our projects.
What do you dislike about the product?
I wish there was a stronger reporting feature. I have managed to figure out ways to create some reports by placing tasks in multiple projects, but it's not really the ideal way to get an overview of your workload. You can integrate Asana with Instagantt, but it would be neat if workload management was included.
What problems is the product solving and how is that benefiting you?
Asana's dashboard is a nice way to stay on top of all of your projects and the latest developments with them. That's probably my favorite feature when I'm juggling lots of projects at once. Sometimes it gets hard to remember all of the details, but I can put the most relevant information on my dashboard and that helps a lot.
Recommendations to others considering the product:
Asana is great if you don't want something too complex or something to work with clients in.
Free tool for team workflow and project management
What do you like best about the product?
Asana is free to use for small teams. They do have upgrade options for larger teams and advanced features and permissions. It's really really easy to do things like create tasks, tag people, drag and drop files, and mark things done or track status. Plus they offer list view, board/wall view, calendar view, attachments view, and discussion/conversations view. Pro tip: go into your settings and turn on some of their beta features for advanced uses. Plus you can also get fun little animations and delight moments when you complete tasks or customization of screens to your personality with different skins and themes. They offer both a browser solution and mobile app and integrate with a lot of other tools. It's a great way to reduce email and keep your team connected and working on your priorities.
What do you dislike about the product?
It can be a little overly cumbersome and some of the more advanced features and ways of using the tool you have to research a little and learn about. Plus it's very task focused, so not everyone will like using this tool. If you love having lots of tasks and checking them off though you definitely will. Also, everyone has the same permissions so it's really easy to accidentally delete things (but you can easily get them reverted) and you don't have any roles in the free version so everyone can see everything too. Great if you really trust your team and have 100% transparency, which more companies need anyway.
What problems is the product solving and how is that benefiting you?
Our company has tried a few solutions and not everyone likes all of the tools we have for workflow and project management so some of our teams are using different ones, we use Asana for our marketing and creative teams and HR needs. I've used it at other companies too with different teams.
Recommendations to others considering the product:
Compare with the other tools out there and decide what fits your team(s) best. Also let your individual teams choose which tools they want to use, most talk to each other nowadays anyway. Don't just decide for them and force them to use what you want.
Good Team Organization
What do you like best about the product?
I like that an entire team can see what is going on in the company just by signing into Asana. You can basically create your entire to-do list on this site and it shows everyone what you are doing and how far you are on specific projects.
What do you dislike about the product?
I dislike that it is not connected to my normal calendar. I have to manually put everything into Asana and than manually put it on my iCloud calendar. I also don't like the emails that are sent when an item is coming to do, they do not go to everyone that is following the thread, only the person that task is assigned to.
What problems is the product solving and how is that benefiting you?
We are solving some communication problems we've had in-house. We are able to show the entire team what is going on and where we are at while handling many tasks.
Recommendations to others considering the product:
Great if the team members actually sign on and are looking at the progress of a project. During busy times, I have no extra time to go through and add my to do list to this online to do list and therefore falls behind in getting updated.
Good for teams, a bit fiddly for freelancers with lots of clients.
What do you like best about the product?
It makes it easy for everything, and everyone to be in one place. Particularly good for adding a todo list for employees/contractors when you have lots of separate but connected jobs.
What do you dislike about the product?
It gets quite messy when you're dealing with lots of different teams with varying levels of permissions, and different accounts with different clients. I think it handles multiple teams/accounts better than most other systems, but it's far from perfect.
What problems is the product solving and how is that benefiting you?
Communication -- having everyone in one place and able to see all the details of a project, and the status of each section of the job means you don't have to be constantly going back and forward with every member of the team.
Recommendations to others considering the product:
As with anything that involves the whole team, make sure everyone is on board and invested in using Asana, otherwise you will end up having to use Asana and other communication methods at the same time, which sort of negates the point of using Asana in the first place.
A decent tool for project management
What do you like best about the product?
Asana is a solid tool for managing multiple projects in an organization with multiple people. You can easily break up projects into tasks and assign those out to whomever needs to run with them.
What do you dislike about the product?
It doesn't seem super great if you are running development projects. We run a scrum process and it doesn't do a great job of providing a clean board to see everyone on the team's progress easily.
What problems is the product solving and how is that benefiting you?
It has allowed us to be more organized and keep communication around different projects and tasks organized. It also makes it easy to see who is responsible for what.
Good software for project management
What do you like best about the product?
I love being able to check off items as I go. Additionally, I can see all of my tasks all together in one place, which helps me plan out my time.
What do you dislike about the product?
I also use monday.com (used to be dapulse), which allows you to assign priority to tasks and generally allows you to add more details that you can see up front. So in comparison, Asana is a little bit shallow in features (though I'm pretty sure I use the free version of Asana, there may be more features in paid versions).
What problems is the product solving and how is that benefiting you?
We use Asana for project management and task tracking. Primarily, we use it to track smaller tasks that simply need to be checked off as they go. It helps keep us organized and keep us from forgetting to do things.
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