Asana
AsanaExternal reviews
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Easily undertake your projects with Asana
What do you like best about the product?
It is ideal for me because it allows me to manage my activities and projects, I can work together with my colleagues and assign specific tasks to each one, and visualize how each project is developed, this software is very easy to use.
What do you dislike about the product?
Once I wanted to make a change in the type of project on a blackboard, but there was no way to do the modification, it would be a good suggestion that I had this option to change, in general, I like the Asana.
What problems is the product solving and how is that benefiting you?
This program is very good and quality, since it gives me the facility to work on the same project with my colleagues, and each one can take a different task and exchange information, we can see how it develops until its completion.
Recommendations to others considering the product:
It is an excellent way to work in a group, without having to be alone in your office, you only have an account and Internet connection and it is also free.
Power and flexibility can either help or hurt, depending on how you use them
What do you like best about the product?
Asana has clear advantages for teams that seek to drive task completion by combining powerful and flexible functionality across a range of devices.
First, Asana takes collaboration to the next level using tasks and subtasks. Powerful subtasks hardly matter for shopping lists but are transformational for team projects. For example, task A could break down into tasks B and C, and then task C into tasks D, E, and F (and so forth). Asana makes it possible to define the work, establish the sequence, set due dates, and assign the right people across all of these tasks and subtasks. In contrast, many other task management software tools suffer from underdeveloped subtask functionality. Robust task structures in Asana enable everything else to fall into place.
Second, Asana provides a full view of tasks and status. This is accomplished by combining features that are available separately across other task management software tools. Checklist projects are available to track task completion. “Board” projects enable tasks to flow through phases of completion, like sticky notes on a whiteboard (similar to Trello). Certain projects, such as ongoing programs, work best as a board instead of a checklist. For example, editorial articles could flow through stages (eg. ideas, written, published, etc.). It’s also possible to add the same task to multiple projects. This enables you to track the task for different purposes. Tags can also be used to group tasks together. Asana provides a powerful viewpoint using this mix of features.
Third, Asana is accessible across nearly every device and inside other tools. This makes it easy to view and update. While Asana might not have the best look and feel across every platform, it's functional everywhere. For example, it’s easy to quickly create new tasks using the (somewhat clunky) browser extensions. Tasks can be emailed to projects, and due dates synchronized to calendars. Additionally, it’s possible to build custom integrations using tools such as IFTTT, Zapier, Microsoft Flow, or the API. For example, using these tools you can speak tasks directly from virtual assistants, such as Alexa and Siri, into Asana.
First, Asana takes collaboration to the next level using tasks and subtasks. Powerful subtasks hardly matter for shopping lists but are transformational for team projects. For example, task A could break down into tasks B and C, and then task C into tasks D, E, and F (and so forth). Asana makes it possible to define the work, establish the sequence, set due dates, and assign the right people across all of these tasks and subtasks. In contrast, many other task management software tools suffer from underdeveloped subtask functionality. Robust task structures in Asana enable everything else to fall into place.
Second, Asana provides a full view of tasks and status. This is accomplished by combining features that are available separately across other task management software tools. Checklist projects are available to track task completion. “Board” projects enable tasks to flow through phases of completion, like sticky notes on a whiteboard (similar to Trello). Certain projects, such as ongoing programs, work best as a board instead of a checklist. For example, editorial articles could flow through stages (eg. ideas, written, published, etc.). It’s also possible to add the same task to multiple projects. This enables you to track the task for different purposes. Tags can also be used to group tasks together. Asana provides a powerful viewpoint using this mix of features.
Third, Asana is accessible across nearly every device and inside other tools. This makes it easy to view and update. While Asana might not have the best look and feel across every platform, it's functional everywhere. For example, it’s easy to quickly create new tasks using the (somewhat clunky) browser extensions. Tasks can be emailed to projects, and due dates synchronized to calendars. Additionally, it’s possible to build custom integrations using tools such as IFTTT, Zapier, Microsoft Flow, or the API. For example, using these tools you can speak tasks directly from virtual assistants, such as Alexa and Siri, into Asana.
What do you dislike about the product?
While it’s great to have features and options integrated into a single software platform, power and flexibility also increase the complexity. In my opinion, this is the biggest obstacle with Asana.
First, Asana has many features and setups to uncover. Unfortunately, the right organizational approach is difficult to anticipate. For example, it might not be obvious whether a project should be set up as a list or board. Unfortunately, this up-front choice cannot be easily changed. In other cases, the best subtask structure for a complicated task might be unclear. Getting started on the right foot can be a major challenge, and it's not always straightforward to rearrange later.
Second, Asana has a steep learning curve. Critical functions buried under deep menus and keyboard shortcuts are especially tricky for some users. Even basic setups frustrate beginners, such as the difference between lists and boards. These hiccups can sabotage the best of intentions to get an entire team moving in the same direction. It’s death by a thousand (digital) paper cuts. In fact, it's possible to work HARDER than before because processes fall apart when any tool is used inconsistently.
Third, human factors matter. Results from any tool come from deep integration into daily routines. Setup and training are only the beginning with Asana. People have varying levels of comfort and won’t use something just because it exists. Furthermore, even though Asana is marketed as “project management” and borrows features from classical project management software, formal project managers will likely be dissatisfied. Asana is best characterized as “task management” because it lacks maturity in certain capabilities that traditional PMs expect, such as cost analysis and resource scheduling.
First, Asana has many features and setups to uncover. Unfortunately, the right organizational approach is difficult to anticipate. For example, it might not be obvious whether a project should be set up as a list or board. Unfortunately, this up-front choice cannot be easily changed. In other cases, the best subtask structure for a complicated task might be unclear. Getting started on the right foot can be a major challenge, and it's not always straightforward to rearrange later.
Second, Asana has a steep learning curve. Critical functions buried under deep menus and keyboard shortcuts are especially tricky for some users. Even basic setups frustrate beginners, such as the difference between lists and boards. These hiccups can sabotage the best of intentions to get an entire team moving in the same direction. It’s death by a thousand (digital) paper cuts. In fact, it's possible to work HARDER than before because processes fall apart when any tool is used inconsistently.
Third, human factors matter. Results from any tool come from deep integration into daily routines. Setup and training are only the beginning with Asana. People have varying levels of comfort and won’t use something just because it exists. Furthermore, even though Asana is marketed as “project management” and borrows features from classical project management software, formal project managers will likely be dissatisfied. Asana is best characterized as “task management” because it lacks maturity in certain capabilities that traditional PMs expect, such as cost analysis and resource scheduling.
What problems is the product solving and how is that benefiting you?
Asana eliminates the need to flip between different software programs for checklists, boards, messaging, notes, and files. Too many tools results in confusion about where to work and constant updates to keep everything synchronized. While not perfect, Asana is the simplest unified tool with the muscle to manage task priorities, what the team is doing, and how everything is interconnected. Integration options are great to bridge any gaps.
With everything in the same place, Asana provides visibility. Whether dealing with a small or large project, it’s simple to see the details, who is responsible, and related tasks. It’s totally possible to maintain visibility even when working with large teams because the building blocks are adaptable and scalable. Of course, it’s important to avoid getting too sophisticated with unnecessarily complex structures.
Through this clearer picture, it’s possible to focus on priorities in Asana. Without structure, it’s easy for urgent disruptions to distract from important work. Sections, task order, tags, projects, reports, and other Asana tricks prevent this from happening. Staying organized around priorities drives satisfaction with clients, customers, and stakeholders. Integration with time tracking tools keeps billable projects in view, which is important for revenue.
With the important details up-front, Asana facilitates better conversations and fewer meetings. While back-and-forth from meetings and web conferences won’t go away, Asana constrains them. For example, it's easy to pull tasks together into a meeting agenda (using a tag), get conversations out of email, and link tasks to relevant context. Needless conversations get minimized when all the information is easily accessible.
With everything in the same place, Asana provides visibility. Whether dealing with a small or large project, it’s simple to see the details, who is responsible, and related tasks. It’s totally possible to maintain visibility even when working with large teams because the building blocks are adaptable and scalable. Of course, it’s important to avoid getting too sophisticated with unnecessarily complex structures.
Through this clearer picture, it’s possible to focus on priorities in Asana. Without structure, it’s easy for urgent disruptions to distract from important work. Sections, task order, tags, projects, reports, and other Asana tricks prevent this from happening. Staying organized around priorities drives satisfaction with clients, customers, and stakeholders. Integration with time tracking tools keeps billable projects in view, which is important for revenue.
With the important details up-front, Asana facilitates better conversations and fewer meetings. While back-and-forth from meetings and web conferences won’t go away, Asana constrains them. For example, it's easy to pull tasks together into a meeting agenda (using a tag), get conversations out of email, and link tasks to relevant context. Needless conversations get minimized when all the information is easily accessible.
Recommendations to others considering the product:
Power and flexibility can either help or hurt depending on how you apply them. I recommend several principles to get the most out of your Asana implementation.
First, establish your underlying goals and define what you seek to accomplish using Asana. There are so many possibilities that it’s easy to get carried away by the tool. Keep these definitions close at hand.
Second, create your own business systems around Asana to accomplish your goals. Willpower is not enough. Simple systems that do not rely on human failure modes include automatically creating a new task in Asana when a specific trigger happens, or scheduling time on the calendar each week to keep Asana projects maintained.
Third, remember that Asana will not replace every other software program. It often makes sense to continue using specialized tools such as CRM, G Suite, etc. You can use integrations in Asana so that they all work together.
Fourth, don’t expect a turn-key solution. Asana does not work well after a quick setup call. Prepare for implementation challenges and growing pains. The good news is that Asana is configurable for almost anything.
Finally, incorporate team members that know Asana well. Asana takes time to learn and there are many possibilities. Otherwise, you might still be uncovering features and optimal setups for years.
These experiences come from my own internal projects and helping others with Asana. How these recommendations apply depends on how they relate to your own situation. While I do not have any formal relationship with Asana, my background with enterprise software projects in general, in over fifteen countries and almost every business function, enables me to assess the technical features and business impact of Asana from a bigger picture context (https://www.mergencesystems.com). Whether these specific recommendations are useful to you depends on the way in which you apply them.
I invite you to contact me through G2Crowd by clicking on my profile image if you have questions.
First, establish your underlying goals and define what you seek to accomplish using Asana. There are so many possibilities that it’s easy to get carried away by the tool. Keep these definitions close at hand.
Second, create your own business systems around Asana to accomplish your goals. Willpower is not enough. Simple systems that do not rely on human failure modes include automatically creating a new task in Asana when a specific trigger happens, or scheduling time on the calendar each week to keep Asana projects maintained.
Third, remember that Asana will not replace every other software program. It often makes sense to continue using specialized tools such as CRM, G Suite, etc. You can use integrations in Asana so that they all work together.
Fourth, don’t expect a turn-key solution. Asana does not work well after a quick setup call. Prepare for implementation challenges and growing pains. The good news is that Asana is configurable for almost anything.
Finally, incorporate team members that know Asana well. Asana takes time to learn and there are many possibilities. Otherwise, you might still be uncovering features and optimal setups for years.
These experiences come from my own internal projects and helping others with Asana. How these recommendations apply depends on how they relate to your own situation. While I do not have any formal relationship with Asana, my background with enterprise software projects in general, in over fifteen countries and almost every business function, enables me to assess the technical features and business impact of Asana from a bigger picture context (https://www.mergencesystems.com). Whether these specific recommendations are useful to you depends on the way in which you apply them.
I invite you to contact me through G2Crowd by clicking on my profile image if you have questions.
Improved GUI, better task management and affordable pricing
What do you like best about the product?
I love the portfolios section to track progress of overall projects based on task completion status. That builds like a competition within teams to top the bill board.
I also love the super slick mobile app. Asana has improved both web, desktop and mobile app.
I also love the super slick mobile app. Asana has improved both web, desktop and mobile app.
What do you dislike about the product?
there is not much work on integration with Asana. You can hardly integrate other apps you must be using at work such as Drive, salesforce and skype for business.
What problems is the product solving and how is that benefiting you?
We are using Asana to keep track of individual/team as well as project delivery status. It's most up to date and avoids email follow ups and physical meetings.
Recommendations to others considering the product:
The pricing model per user doesn't really changes much for small/big team size. Try to talk to Asana sales first to get discount based on your team size.
I love Asana
What do you like best about the product?
Asana is great and the customization portion is wonderful. I used it in my last job as a product manager and plan to implement it in my current job as well to manage my various projects.
What do you dislike about the product?
Trying to figure out how to make templates was definitely difficult. The learning curve isn't super steep but it's not really low either, but once you play around with it a but you get the hang of it.
What problems is the product solving and how is that benefiting you?
Asana mainly helps me keep track of the million little tasks that are involved with every single project i own. Since there are so many moving parts in each project it's really difficult to know the status of every single one unless you have a platform to help you with that.
Recommendations to others considering the product:
it's easy to use and i love the design interface. It definitely helps manage all the various tasks i need to complete for each project.
Super Easy Tasks creation and tracking
What do you like best about the product?
The User Interface, although a little slow to load, is super fast and easy to use. Everything is clickable and very easy to change on the same page. tasks can be setup and assigned in a few seconds. Every user gets a dashboard with My Tasks listed on it. It lets you collaborate, filter tasks by status and upload and store attachments. Everything is available as a drag and drop feature.
What do you dislike about the product?
It is free with only a small number of users. For larger projects and bigger team, you will need to go for a paid version. You cannot assign same task to more than one person.
What problems is the product solving and how is that benefiting you?
We have been using free version of Asana for more than 5 years. It has grown in features. It has made our project management between team members in different time zone very easy. We are using it to manage multiple projects at the same time.
Recommendations to others considering the product:
Great tool to immediately start with your project management. Not much of a learning curve.
Managing director
What do you like best about the product?
Overall collaboration. Ability to have Pettit any conversations about creative and organize all of it in one simple card.
What do you dislike about the product?
Bulk functions are lacking. Would love to have more functionality their.
What problems is the product solving and how is that benefiting you?
Our main objective is to organize our project flow. Asana does that in an intuitive way from both creatives and pms
Magnificent file organization
What do you like best about the product?
Your file tracking is very efficient, we can have a lot of organization thanks to this incredible tool to distribute work in an orderly manner and the collaboration of the entire work team.
What do you dislike about the product?
I would like the search for ko files not to require a constant internet connection.
What problems is the product solving and how is that benefiting you?
Asana is a very efficient tool and has been very helpful in streamlining the entire process of documents, process tracking, and tasks. Our delivery times and communication have improved greatly thanks to the team collaboration that this software provides, all of which has translated into an increase in clients and profits.
Recommendations to others considering the product:
I would say it is a very useful tool for tracking and managing files to be searched in a much simpler way. You must try it and see if it is convenient for your companies.
Very good user experience and functionality
What do you like best about the product?
Asana a platform to manage projects
I love the presentation, the possibilities of group work, projects, tasks and sub tasks. It is very effective and fun.
I love the presentation, the possibilities of group work, projects, tasks and sub tasks. It is very effective and fun.
What do you dislike about the product?
ASANA, just what I was looking to get organized in my new project I had an excellent user experience.
What problems is the product solving and how is that benefiting you?
It helps me a lot to organize and follow up my work
Excellent web tool to improve communication and teamwork
What do you like best about the product?
It is a very simple and rich tool that allows you to manage and plan your projects, since it is a collaboration software that you very good with which I can do everything you want. The good thing is that this program allows you to customize my activities and have a control of the people who can see your information, it is also very safe.
What do you dislike about the product?
I do not like that I can only use it online, if it could be downloaded and have it on my computer it would be excellent, I should have more intuitive options that serve to better manage projects, and if they could have more features, it would be better.
What problems is the product solving and how is that benefiting you?
It is very good because it gives me the ease of managing my tasks or projects and has allowed my team's work to be carried out in a more transparent and fluid way.
Recommendations to others considering the product:
This program is recommended, since it allows you to plan your projects, and it is very useful since my co-workers can give me ideas and contribute information to their projects as long as it allows them access.
An excellent tool for managing tasks and projects.
What do you like best about the product?
It is very useful because it helps to keep everything related to a task in the same context: images, PDF files, copies is excellent since it is not software that allows you to manage your time, you can also see tasks in its entirety. important you do not necessarily have to create projects to start adding tasks, in conclusion it contains everything my company needs.
What do you dislike about the product?
When an action is generated, it generates an email, which causes the inbox to be full of notifications and that causes the most important ones to be lost, a situation that does not feel good and forces me to log in again.
What problems is the product solving and how is that benefiting you?
It is a fair price advertisement tool we could not find something better, and with the fact of generating individualities and solving in real time has been the most benefits, in addition to its low cost.
Recommendations to others considering the product:
It is a powerful tool so I recommend its use its interface is clean and low cost. It is very versatile since it adapts to every need, it does not require large teams, you can also delegate tasks, you will no longer be disorganized, managing tasks will be very easy.
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