Asana
AsanaExternal reviews
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Client relations & marketing associate who's been loving Asana for 2 years.
What do you like best about the product?
Asana is very user-friendly. It's easy to move things around, make adjustments, and all of the functions work smoothly. Nothing is clunky.
What do you dislike about the product?
The Asana team is always improving their product & introducing cool new features. I don't have anything that I dislike about it.
What problems is the product solving and how is that benefiting you?
I am a client relations coordinator, so I''m always managing projects, timelines and inter-departmental tasks. Before Asana, I wasn't using any type of system to keep track of all of these tasks. There was so much that was missed, and it got really messy. I don't miss anything now that I use Asana.
Recommendations to others considering the product:
Use tags! They help with organization and you can search by a specific tag, if you're ever looking for a certain task.
Excellent Collaborative PM Tool
What do you like best about the product?
The ability to easily create, assign and prioritise tasks for a project, as well as being able to create subtasks and mark dependencies is very helpful.
The conversations view allows basic email tracking to log communications with clients, which is incredibly helpful. And although still basic, the Timeline view gives a good overview of a gantt chart view.
The conversations view allows basic email tracking to log communications with clients, which is incredibly helpful. And although still basic, the Timeline view gives a good overview of a gantt chart view.
What do you dislike about the product?
Reporting is quite weak, your currently can't report on subtasks which are important to how we manage our current projects.
What problems is the product solving and how is that benefiting you?
All our companies Projects are managed through Asana. This allows us to organise and plan out our current a future workloads. It also allows us to easily provide customers with updates based on the progress of their project and any tasks outstanding.
We have multiple projects that follow the same process, with a lot of duplicate tasks and a few specific to that project. We can use the template feature to recreate these projects and update the specific tasks as necessary.
The integration with Instagantt is also very helpful allowing us to update Asana timelines and view them in a Gantt chart, and calculate individual or team workloads.
We have multiple projects that follow the same process, with a lot of duplicate tasks and a few specific to that project. We can use the template feature to recreate these projects and update the specific tasks as necessary.
The integration with Instagantt is also very helpful allowing us to update Asana timelines and view them in a Gantt chart, and calculate individual or team workloads.
Recommendations to others considering the product:
Asana is a great tool even if just used at a basic level. However there is a lot of added benefit from spending time learning all the additional features that can be used and turn it into a very powerful project management tool, such as task dependencies, recurring tasks, sharing tasks between multiple projects etc.
Best Project Management Software, Free or Otherwise
What do you like best about the product?
I love their super slick web app, everything works better than expected. Love the ability to mention other members of the team, have lists/sublists. The text editor works great, emoji shortcuts, lots of shortcuts for doing whatever you want... Ability to select multiple items with Shift+Click and assign them at once... They also have a great API for custom integration.
What do you dislike about the product?
I really have nothing bad to say about Asana, they're a great service.
What problems is the product solving and how is that benefiting you?
Asana helps us keep track of all our assignments, big projects, or small to-do's, Asana is great!
Recommendations to others considering the product:
Give it a try, it's free, you've got nothing to lose.
Smooth Sailing
What do you like best about the product?
Asana has been a great project management solution that has done wonders for staying organized and collaborating with the team.
What do you dislike about the product?
We've had a few issues with downtime but nothing too severe.
What problems is the product solving and how is that benefiting you?
Our previous project management tool made it difficult to track tasks that were no longer assigned to yourself. With Asana it's a breeze
Great organization
What do you like best about the product?
Great way to organize project management. I like how they are constantly iterating and adding new valuable features. I also like that they have a few different styles of project organization.
What do you dislike about the product?
I don't like that they don't have a native application for Mac. Using it in a browser tab is a pain because I often lose where the browser window is. Also, I'd love to have a menu bar app that I could use to quickly add tasks to projects without having to dive into the web app (similar to Harvest in a sense).
What problems is the product solving and how is that benefiting you?
Using it to organize projects so we can track progress and make sure nothing falls through the cracks, and to communicate project progress to relvant parties.
A project planning tool that's easy to use and super helpful
What do you like best about the product?
I like that there are so many ways to use it. I love having project boards, as well as task lists. It makes it super easy to stay organized and map/plan everything out. I've used it for complex multi-phase projects and simple tasks as well. I particularly love that you can set a recurring task that gives you a reminder at the interval you set. I also love that you can keep your systems and processes outlined in an easy to view place for everyone on your team. It's also very user friendly so you can get started without a huge learning curve.
What do you dislike about the product?
It has so many features that I don't know about and don't have the time to watch tutorials. I'm sure it's more powerful than I know but haven't been able to tap into it.
What problems is the product solving and how is that benefiting you?
My plans and ideas were all over the place and tasks would slip through the cracks. It's definitely the tool I turn to when I have a big project with lots of moving pieces. Asana helps me keep everything on track and it frees up my mind since I have everything written out in an organized place. It also makes it really easy to assign projects and due dates. I can coordinate with my VA without having to get on a call very often. It's great!!
Asana keeps me sane
What do you like best about the product?
It's so easy to get started setting up projects and the multiple view options help me stay on top of my tasks (I'm very visual). It's useful whether you're the only one using it or a whole team.
What do you dislike about the product?
Can't think of anything I dislike so far
What problems is the product solving and how is that benefiting you?
Shared task lists - it's been difficult because some of our team members are not tech saavy and they have a difficult time, but anyone who's used to using a web app of any kind picks it up quickly. It keeps us organized and makes sure that we make progress on our projects.
Simple but powerful task management
What do you like best about the product?
Task management systems can easily break if they don't match the way users think and work. Asana is flexible enough to use in many different ways, yet easy to use regardless of the approach users take. People looking for a master planner, project management tool might prefer something like SmartSheet. Asana is ideal for the more immediate daily needs of people who just need to remember what to do and get it done at the right time. A few features I appreciate in Asana include:
-Great scheduling options for recurring tasks. Unlike some competitors (e.g., Wrike), subtasks recur with the parent. This is really handy for routine processes with multiple steps. Works great for monthly reports, annual performance reviews, expense reporting and so on when you need to remember all the steps or schedule the subtasks leading to timely task completion.
-Ability to assign tasks, subtasks, or both independently.
-Unassigned tasks are easily visible in a project, but stay out of the way when not needed. Only assigned tasks appear in the My Tasks list, so for example, you can keep tasks unassigned until they are the 'next action' (if you like the classic 'Getting Things Done' methodology).
-Ability to easily promote or demote any item to be a project, task, or subtask.
-Easy grouping of tasks using sections and tags.
-Great scheduling options for recurring tasks. Unlike some competitors (e.g., Wrike), subtasks recur with the parent. This is really handy for routine processes with multiple steps. Works great for monthly reports, annual performance reviews, expense reporting and so on when you need to remember all the steps or schedule the subtasks leading to timely task completion.
-Ability to assign tasks, subtasks, or both independently.
-Unassigned tasks are easily visible in a project, but stay out of the way when not needed. Only assigned tasks appear in the My Tasks list, so for example, you can keep tasks unassigned until they are the 'next action' (if you like the classic 'Getting Things Done' methodology).
-Ability to easily promote or demote any item to be a project, task, or subtask.
-Easy grouping of tasks using sections and tags.
What do you dislike about the product?
Because of Asana's flexibility, it takes time and effort to develop a common understanding of how to collaborate effectively, when used in a team. Some users just are not interested in participating in that type of effort. A few wishes on my list include:
-Ability to switch between board and list views*
-Built-in time tracking (timers, not just logging) would be nice
-Many users dislike that tasks can be assigned to only one user. Usually, it's good to have only one owner, but sometimes multiple people need to each perform the same task, independently. Creating copies of the task to assign it to multiple users creates some clutter.
-No tag management as an admin function. Tags can be managed, renamed, and so on but there is no master list (unless you create an 'artificial' one within a task).
*Workaround. Create a project as a list, then a duplicate as board. Tasks can be assigned to more than one project, so by assigned each task to both projects (which can be done as a batch), you can make it possible to view the tasks either way.
-Ability to switch between board and list views*
-Built-in time tracking (timers, not just logging) would be nice
-Many users dislike that tasks can be assigned to only one user. Usually, it's good to have only one owner, but sometimes multiple people need to each perform the same task, independently. Creating copies of the task to assign it to multiple users creates some clutter.
-No tag management as an admin function. Tags can be managed, renamed, and so on but there is no master list (unless you create an 'artificial' one within a task).
*Workaround. Create a project as a list, then a duplicate as board. Tasks can be assigned to more than one project, so by assigned each task to both projects (which can be done as a batch), you can make it possible to view the tasks either way.
What problems is the product solving and how is that benefiting you?
I find Asana helpful for deciding what to work on at any given moment, and for remembering to complete scheduled tasks at the right time. I have connected it to Harvest time tracking, so I can use the same system for personal tasks, team projects, or logging billable time.
Recommendations to others considering the product:
I have experimented with dozens of alternatives to Asana. Airtable, Zenkit, Outlook, Wrike, Trello, Hygger, Monday.com, SmartSheet, and many others. Some are complicated and too slow to use. Some are built especially for one type of function (e.g. Jira). Some are useful, but too expensive, and others are nothing more than a simplistic checklist. For managing large, complex, long-term projects, tools that provide a higher altitude overview resource allocation, and so on might be better (I like SmartSheet). For lighter project planning and flexible task management, Asana works great. It's my favorite tool for focusing what I need to get done, right now.
Asana is the best project management tool I've used so far
What do you like best about the product?
The expandability of Asana is really great. You can manage everything in one project if that is how you work best, or if you have lots of projects and wear different hats with different teams of collaborators you can manage it all there too.
What do you dislike about the product?
It can get overwhelming. You have to have a system and figure out what is going to work best for you, but if you have tons of projects and dozens and dozens of tasks, and you don't take the time to get this system working for you it'll end up being a confusing waste of your time and you might as well have not bothered.
What problems is the product solving and how is that benefiting you?
I manage personal as well as business projects with Asana and I use it to keep on top of all of these tasks in one place. The way you can add a task to multiple projects allows you to organize things in creative ways that make managing a lot of stuff simpler, clearer, and more manageable than with other project management tools.
Recommendations to others considering the product:
I would recommend you go to youtube and search for some people talking about how they use Asana so you can start getting an idea of how you want to organize your system. If you just dive in and start adding things you are likely to make a mess that will just be another task you need to add in the future (clean up Asana tasks)
Best Task & Project Manager for teams
What do you like best about the product?
Asana has a clean simple interface that has a ton of functionality just a few clicks away. The different options of how you view projects puts it above other project managers. I like how customizable it is in notifications, and using with email.
What do you dislike about the product?
Most everything works just as I would like. The only thing that I dislike is the limit on the dashboard in the free version, and the limitation on guest in your projects in the free version. I do think those are fair limitations on a free version.
What problems is the product solving and how is that benefiting you?
It reduces the amount of emails needed, and keeps projects and the coordination on those products way more organized. Less falls through the cracks, and more time is saved by using Asana over email.
Recommendations to others considering the product:
If you are considering Trello, or Basecamp, or Wrike, or other project management tools, at least create an Asana account and use it for a day. You will probably like it!
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