Asana
AsanaExternal reviews
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Best Team Management App
What do you like best about the product?
Asana is such a helpful tool. I absolutely love the usability of it, and all of the tools that come with one simple system. Asana is incredibly helpful, especially when a group of people are all working on a similar project or working together. It is really easy to assign and track tasks, build projects, and keep everything organized in one clear place.
What do you dislike about the product?
The only thing I think is hard to do with Asana is ensure that you get notifications for everything and sometimes when you mark one thing off a list, I found that others would disappear but I wasn't sure why.
What problems is the product solving and how is that benefiting you?
The major business problem that we solved by using Asana was the management of tasks. Before using Asana, tasks and projects would get lost and there would be little way of knowing who was working on what project. Once we started using Asana, there was no question who was working on a project and what stage that project was in.
Recommendations to others considering the product:
My biggest recommendation to other users of Asana would be to take full advantage of all of the capabilities. Asana can work really well as a sharing and communication app if the tools are all used. Once the organization I was working with started using Asana for messaging as well as document sharing, it was so easy to know that everything was all in one place.
Great Task Management
What do you like best about the product?
I need to have all of my tasks written out or I might forget asana helps me categorize and list all my needs and due dates.
What do you dislike about the product?
I wish it was easier to include a team so we could all use it.
What problems is the product solving and how is that benefiting you?
My role is a mixture of case management and admin and HR. Lots of different tasks but all need to be completed. I’m way more on top of it with Asana.
Excellent Collaborative PM Tool
What do you like best about the product?
The ability to easily create, assign and prioritise tasks for a project, as well as being able to create subtasks and mark dependencies is very helpful.
The conversations view allows basic email tracking to log communications with clients, which is incredibly helpful. And although still basic, the Timeline view gives a good overview of a gantt chart view.
The conversations view allows basic email tracking to log communications with clients, which is incredibly helpful. And although still basic, the Timeline view gives a good overview of a gantt chart view.
What do you dislike about the product?
Reporting is quite weak, your currently can't report on subtasks which are important to how we manage our current projects.
What problems is the product solving and how is that benefiting you?
All our companies Projects are managed through Asana. This allows us to organise and plan out our current a future workloads. It also allows us to easily provide customers with updates based on the progress of their project and any tasks outstanding.
We have multiple projects that follow the same process, with a lot of duplicate tasks and a few specific to that project. We can use the template feature to recreate these projects and update the specific tasks as necessary.
The integration with Instagantt is also very helpful allowing us to update Asana timelines and view them in a Gantt chart, and calculate individual or team workloads.
We have multiple projects that follow the same process, with a lot of duplicate tasks and a few specific to that project. We can use the template feature to recreate these projects and update the specific tasks as necessary.
The integration with Instagantt is also very helpful allowing us to update Asana timelines and view them in a Gantt chart, and calculate individual or team workloads.
Recommendations to others considering the product:
Asana is a great tool even if just used at a basic level. However there is a lot of added benefit from spending time learning all the additional features that can be used and turn it into a very powerful project management tool, such as task dependencies, recurring tasks, sharing tasks between multiple projects etc.
Simple but powerful task management
What do you like best about the product?
Task management systems can easily break if they don't match the way users think and work. Asana is flexible enough to use in many different ways, yet easy to use regardless of the approach users take. People looking for a master planner, project management tool might prefer something like SmartSheet. Asana is ideal for the more immediate daily needs of people who just need to remember what to do and get it done at the right time. A few features I appreciate in Asana include:
-Great scheduling options for recurring tasks. Unlike some competitors (e.g., Wrike), subtasks recur with the parent. This is really handy for routine processes with multiple steps. Works great for monthly reports, annual performance reviews, expense reporting and so on when you need to remember all the steps or schedule the subtasks leading to timely task completion.
-Ability to assign tasks, subtasks, or both independently.
-Unassigned tasks are easily visible in a project, but stay out of the way when not needed. Only assigned tasks appear in the My Tasks list, so for example, you can keep tasks unassigned until they are the 'next action' (if you like the classic 'Getting Things Done' methodology).
-Ability to easily promote or demote any item to be a project, task, or subtask.
-Easy grouping of tasks using sections and tags.
-Great scheduling options for recurring tasks. Unlike some competitors (e.g., Wrike), subtasks recur with the parent. This is really handy for routine processes with multiple steps. Works great for monthly reports, annual performance reviews, expense reporting and so on when you need to remember all the steps or schedule the subtasks leading to timely task completion.
-Ability to assign tasks, subtasks, or both independently.
-Unassigned tasks are easily visible in a project, but stay out of the way when not needed. Only assigned tasks appear in the My Tasks list, so for example, you can keep tasks unassigned until they are the 'next action' (if you like the classic 'Getting Things Done' methodology).
-Ability to easily promote or demote any item to be a project, task, or subtask.
-Easy grouping of tasks using sections and tags.
What do you dislike about the product?
Because of Asana's flexibility, it takes time and effort to develop a common understanding of how to collaborate effectively, when used in a team. Some users just are not interested in participating in that type of effort. A few wishes on my list include:
-Ability to switch between board and list views*
-Built-in time tracking (timers, not just logging) would be nice
-Many users dislike that tasks can be assigned to only one user. Usually, it's good to have only one owner, but sometimes multiple people need to each perform the same task, independently. Creating copies of the task to assign it to multiple users creates some clutter.
-No tag management as an admin function. Tags can be managed, renamed, and so on but there is no master list (unless you create an 'artificial' one within a task).
*Workaround. Create a project as a list, then a duplicate as board. Tasks can be assigned to more than one project, so by assigned each task to both projects (which can be done as a batch), you can make it possible to view the tasks either way.
-Ability to switch between board and list views*
-Built-in time tracking (timers, not just logging) would be nice
-Many users dislike that tasks can be assigned to only one user. Usually, it's good to have only one owner, but sometimes multiple people need to each perform the same task, independently. Creating copies of the task to assign it to multiple users creates some clutter.
-No tag management as an admin function. Tags can be managed, renamed, and so on but there is no master list (unless you create an 'artificial' one within a task).
*Workaround. Create a project as a list, then a duplicate as board. Tasks can be assigned to more than one project, so by assigned each task to both projects (which can be done as a batch), you can make it possible to view the tasks either way.
What problems is the product solving and how is that benefiting you?
I find Asana helpful for deciding what to work on at any given moment, and for remembering to complete scheduled tasks at the right time. I have connected it to Harvest time tracking, so I can use the same system for personal tasks, team projects, or logging billable time.
Recommendations to others considering the product:
I have experimented with dozens of alternatives to Asana. Airtable, Zenkit, Outlook, Wrike, Trello, Hygger, Monday.com, SmartSheet, and many others. Some are complicated and too slow to use. Some are built especially for one type of function (e.g. Jira). Some are useful, but too expensive, and others are nothing more than a simplistic checklist. For managing large, complex, long-term projects, tools that provide a higher altitude overview resource allocation, and so on might be better (I like SmartSheet). For lighter project planning and flexible task management, Asana works great. It's my favorite tool for focusing what I need to get done, right now.
Asana is the best project management tool I've used so far
What do you like best about the product?
The expandability of Asana is really great. You can manage everything in one project if that is how you work best, or if you have lots of projects and wear different hats with different teams of collaborators you can manage it all there too.
What do you dislike about the product?
It can get overwhelming. You have to have a system and figure out what is going to work best for you, but if you have tons of projects and dozens and dozens of tasks, and you don't take the time to get this system working for you it'll end up being a confusing waste of your time and you might as well have not bothered.
What problems is the product solving and how is that benefiting you?
I manage personal as well as business projects with Asana and I use it to keep on top of all of these tasks in one place. The way you can add a task to multiple projects allows you to organize things in creative ways that make managing a lot of stuff simpler, clearer, and more manageable than with other project management tools.
Recommendations to others considering the product:
I would recommend you go to youtube and search for some people talking about how they use Asana so you can start getting an idea of how you want to organize your system. If you just dive in and start adding things you are likely to make a mess that will just be another task you need to add in the future (clean up Asana tasks)
Best Task & Project Manager for teams
What do you like best about the product?
Asana has a clean simple interface that has a ton of functionality just a few clicks away. The different options of how you view projects puts it above other project managers. I like how customizable it is in notifications, and using with email.
What do you dislike about the product?
Most everything works just as I would like. The only thing that I dislike is the limit on the dashboard in the free version, and the limitation on guest in your projects in the free version. I do think those are fair limitations on a free version.
What problems is the product solving and how is that benefiting you?
It reduces the amount of emails needed, and keeps projects and the coordination on those products way more organized. Less falls through the cracks, and more time is saved by using Asana over email.
Recommendations to others considering the product:
If you are considering Trello, or Basecamp, or Wrike, or other project management tools, at least create an Asana account and use it for a day. You will probably like it!
Great tool for tracking projects
What do you like best about the product?
It is straightforward to set up a project and track milestones.
What do you dislike about the product?
I have issues with the permissions in Asana. For instance I will click through a link and be told I don’t have access to view the content...but I have no way of requesting access to it or seeing what exactly I don’t have access to.
What problems is the product solving and how is that benefiting you?
Project tracking, collaboration, milestone setting, task assignment.
Asana makes project management easy for everyone
What do you like best about the product?
It’s so easy to create tasks and subtasks in Asana. Developing scrums and using agile project management is much easier than before. I really love that everyone can drag and drop different documents and collaborate in one space. It's also really helpful to see everything in the calendar view.
What do you dislike about the product?
There are some areas like Gantt charting that aren't quite as easy as they are with other systems. I also dislike how difficult it can be to search for specific tasks. For example, if you don't search for the exact task name, it can take forever to find what you're looking for.
What problems is the product solving and how is that benefiting you?
We’re solving a lack of organization. For the most part, things are no longer slipping through the cracks. Additionally, the product is helping with accountability. We can easily tag and mention various members of our team when they need to have eyes on specific projects.
Recommendations to others considering the product:
If you're considering Asana, just make the switch. It'll be easy for all of your company to use – including those who are typically less responsive and/or tech-savvy.
Asana is my lifeblood
What do you like best about the product?
Asana keeps me accountable. For so long I struggled balancing simple to-do lists with more complex projects that require team collaboration and multiple step processes. Asana fixes that by having a super easy to use system that is good from the most basic reminders to the most complex team projects.
What do you dislike about the product?
There are some basic features that I wish it had - a better ability to change project formats, and a more intuitive way to take advantage of premium features. I also feel like the dashboard has some great potential but is lacking in follow through and reporting capabilities.
What problems is the product solving and how is that benefiting you?
The biggest one is keeping our team on the same page. We’re always in the loop with what each other is working on and that makes it far easier to be effective in our efforts across departments.
Recommendations to others considering the product:
Trail oh and a sauna are the closest competitors that I can think of in the space. Try them both out, for your business you may find one is better than the other.
Life changing
What do you like best about the product?
The customization is the absolute best! I also appreciate the ability to integrate with so many different things, like Instagantt.
What do you dislike about the product?
The interface is not set up to bring on multiple clients to your teams.
What problems is the product solving and how is that benefiting you?
We are now using Asana for a full team organization - tasks, resourcing, messaging, etc. We have realized the benefits of each person being able to organize their tasks in their own way.
Recommendations to others considering the product:
Study up on all the ways you can make Asana work for you!
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