Asana
AsanaExternal reviews
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Flexibility and constant improvement
What do you like best about the product?
Asana is really intuitive and easy to use, it can adapt to many different workflows and makes project communication simple. It helps to centralize communication and manage tasks in a much more efficient way. Tasks and project views can be used beyond project management, I find it especially useful to run meetings as well as to create any type of request to get help from other teams.
Asana is constantly updating its functionality and overall UX. You can really see the software improve over time. I am especially excited about all the AI features they are planning to include.
Asana is constantly updating its functionality and overall UX. You can really see the software improve over time. I am especially excited about all the AI features they are planning to include.
What do you dislike about the product?
Since the software is so flexible, open and transparent, everyone in the organization needs to use it properly in order for it to be really functional. If you do not keep it under control, it can quickly turn into chaos that makes project management even harder.
What problems is the product solving and how is that benefiting you?
Up until now, Asana has been extremely useful to keep project communication, fluent and centralized. It has made our daily task management way more efficient and it has allowed increasing collaboration among different teams.
Getting things done
What do you like best about the product?
Even the free version helped a colleague of mine and me to work across our different disciplines/fields. We were able to coordinate in a way we never could with the tools given at our work. The team I am working in now is rarely at the same place, so we use Asana to coordinate across borders and continents. It is helping us to manage requests, stay on track with our milestones and to never miss a deadline.
What do you dislike about the product?
Some functionalities depend on third parties and are expensive. I would prefer not to have to provide such broad access to my data. My biggest issue with Asana is, that it is tailored too much towards businesses, the academic research sector is almost neglected, which also shows with the roles you can pick in questionnaires or when it asks about the company I am using the software at. I think it is a missed opportunity not to cater more towards that type of user.
What problems is the product solving and how is that benefiting you?
Our team is rarely in one place at the same time, so it helped us to stay on track with our milestones and getting closer to our goal.
Easy to use tool that makes work efficient
What do you like best about the product?
Asana is extremely user friendly. It's very easy for even a first-time user to understand. I love that it tells me exactly what's due each day, and where things are in the process. The subtasks make it easy to ensure that all parts of a project are completed. The comments also make it easy to communicate with multiple team members working on a project.
What do you dislike about the product?
Sometimes the differences between tasks and projects can be confusing.
What problems is the product solving and how is that benefiting you?
Using Asana allows things to be done on time. I wish my previous organizations had had a system that shows work and due dates so easily!
Recommendations to others considering the product:
Make it easier to view attachments.
Integrating Asana into an Organisation
What do you like best about the product?
What I like most about Asana is the ability the layout by project and tasks, as well as the choice besides list vs. board
What do you dislike about the product?
For a small company, or a Non-profit, Asana prices are a bit high.
What problems is the product solving and how is that benefiting you?
Task management used to be a problem in the organisation I have led for the past year. No one knew who was doing what, what was left to do. Asana has solved that problem. Not only that, we've realised that one of the best benefits of Asana is that it helps our organisation maintain continuity with the every-year changing national board.
Recommendations to others considering the product:
Take the "Learn Asana Basics" course from Asana Academy
Great workplace to collaborate.
What do you like best about the product?
I like how easy it is to collaberate with others using asana. I also love the ability to check off your tasks and move them in to different sections as you are working on them and completing them!
What do you dislike about the product?
the only thing i dislike is that if someone tags you in a workspace it can get easily lost and you may not see it.
What problems is the product solving and how is that benefiting you?
I feel like there is a lot more organization when it comes to projects and know where each person is in their journey.
A different kind of tool
What do you like best about the product?
I like the easy with which you can add tasks. In other tools, you need many clicks. I also appreciate the mobile app which I consider helpful especially when I am on the go.
What do you dislike about the product?
The biggest pain is that I can't switch the view between task list and board (thus it's being developed now) or organize boards based on custom fields. I would also welcome being able to use multiple filters at once.
What problems is the product solving and how is that benefiting you?
I manage work in several different kinds of companies: consultancy firm, eshop, saas development and production company. In general Asana helps me to organizace work and loop other people in it.
Recommendations to others considering the product:
Asana lets you organize your work in many ways (it doesn't limit you) - not all of them will be correct for you. If you invest some to understand its features and best practises, it will pays of in the long term. Also, please talk about implementation with the team and help them with onboarding. It can be overwhelming at first for those not used to work in project/process management tools.
Continues to improve
What do you like best about the product?
I'm an executive assistant and manage projects for my C-Suite executives. I work across departments and teams to manage the projects so having a central location for everything is so valuable. I can tell people to upload documents to the projects or to post their comments on the project. It allows my execs to see what is happening in real-time and cuts down on the need for extra meetings to catch them up on progress. I have been using Asana since 2013 and have carried it with me to the 3 different jobs I have had in that time. Jobs may change I'm sticking with Asana! :)
What do you dislike about the product?
The least helpful feature is that their system does not allow for alias emails. So we are having to do a workaround on emailing items into Asana etc. I'll admit there are times that it is VERY irritating, but not enough to make me leave Asana
What problems is the product solving and how is that benefiting you?
I do all my project management in Asana. I love that I can look at the Admin Console and know who else is using it org-wide, I can manage the workload of the people I have in my projects and I can see where the stalls are.
Recommendations to others considering the product:
Asana gives you the ability to manage numerous projects in one location and has an easy onboarding process for new organizations.
My journey with Asana
What do you like best about the product?
The thing I enjoy the most about Asana is that it helps me to collect everything into one channel instead of constantly spend time opening new tabs, looking for that Google doc, emailing people about deadlines, etc. In modern society, we have such an overload of opportunities and even though it's great to take advantage of flexibility when it comes to project management, I feel the cost of losing time is too high of a price to pay. Hence, I am opting for Asana.
What do you dislike about the product?
What I would really love to have is making Asana more friendly for conducting workshops. Since sustainability is a very important topic for our team, I would love to move away from classic ''white board & post-it" scenario to something that would allow to Vote (with polls) on topics, timebox specific tasks and facilitate the overall workshop. I am currently doing this with workaround solutions, but i would love to see some innovation to help streamline different workshop stages.
What problems is the product solving and how is that benefiting you?
Personally, for me Asana helps to solve the problem of the well-known phenomenon ''scattered brain''. Instead of having a notebook, Google Doc for Jour Fixes with various stakeholders, Google Drive for workshop materials and outcomes, Apple Notes for random thoughts during a brainstorm etc. - I can combine it all into one place. It also makes aligning on timeline and deliverables easier, since it allows me to tag people under respective tasks and follow up with PICs directly there instead of reaching out to other medium (email, chat, Slack etc).
Asana for all
What do you like best about the product?
Asana provides a UX/UI that allows for seamless collaboration across teams and departments. Working together has never been easier. It allows for management of personal to-dos and projects. It's never been easy to manage multiple projects with many stakeholders simultaneously as Asana will let you know what you need to work on and when to meet you deadlines.
What do you dislike about the product?
It isn't as easy to integrate your personal (home life) to-dos as Asana requires a business email. It then doesn't make sense to set up your personal life inside your business Asana in case you change company and have to migrate all the information.
What problems is the product solving and how is that benefiting you?
Cross-functional work management. We have spent less time in meetings and sending emails (doing work-about-work) and been bale to increase our improve and improve quality.
Recommendations to others considering the product:
Invest time and effort in the onboarding process. Don't rush. Ensure everyone is comfortable with using the tool.
Very Useful Projektmanagment Tool especially for Process planning
What do you like best about the product?
On every Plattform you can use the Same Functions and everyone can use the Base Functions for free.
What do you dislike about the product?
That they don´t offer discounts for NGOs, Students or other charitable things.
What problems is the product solving and how is that benefiting you?
Setting up Processes and Managing the Team Task Load
Recommendations to others considering the product:
Asana can be a very useful tool for starters. The Con is definitly that you can not selfhost it and the Privacy is not a very high protected thing it seems like.
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