Notion
NotionExternal reviews
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The Ultimate All-in-One Productivity Toolkit
What do you like best about the product?
-Notion now features a powerful free plan, making it accessible to everyone for essential productivity needs.
-Advanced AI tools are embedded, allowing users to generate content, summarise notes, draft emails, analyse project timelines, and even produce meeting notes automatically right within the app. The AI can also assist in setting up custom workflows with natural language prompts, making the organisation even more intuitive.
-Seamless integration capabilities continue to expand, allowing you to connect Notion with other tools and automate repetitive tasks. Notion’s acquisition of Automate.io has led to increased automation for workflows, letting users set up triggers, send notifications, and streamline operations efficiently.
-Database enhancements mean users can create complex databases with unlimited rows and columns and now benefit from recurring database automations, such as auto-generating weekly status docs or reminders.
-Offline mode is being rolled out, finally allowing users to edit and view their Notion pages without an internet connection, which will sync automatically once online—this addresses a major long-standing user request.
-Notion Calendar (integrated from Cron acquisition) offers advanced scheduling, time blocking, and shared calendars directly linked with databases and tasks, elevating time management.
-Upcoming tools like Notion Mail (currently in beta) and Notion Drive (an integrated file management and storage system) are set to consolidate your productivity environment even further, potentially rivalling tools like Google Drive.
-Enhanced collaboration and brainstorming features, such as visual whiteboards and real-time teamwork tools, are rumoured to arrive soon, making Notion a more versatile platform for creative workflows.
-More personalisation options and improvements to forms (like conditional logic and access restrictions) provide greater flexibility in data collection and workspace management, enhancing user control and customisation.
-Advanced AI tools are embedded, allowing users to generate content, summarise notes, draft emails, analyse project timelines, and even produce meeting notes automatically right within the app. The AI can also assist in setting up custom workflows with natural language prompts, making the organisation even more intuitive.
-Seamless integration capabilities continue to expand, allowing you to connect Notion with other tools and automate repetitive tasks. Notion’s acquisition of Automate.io has led to increased automation for workflows, letting users set up triggers, send notifications, and streamline operations efficiently.
-Database enhancements mean users can create complex databases with unlimited rows and columns and now benefit from recurring database automations, such as auto-generating weekly status docs or reminders.
-Offline mode is being rolled out, finally allowing users to edit and view their Notion pages without an internet connection, which will sync automatically once online—this addresses a major long-standing user request.
-Notion Calendar (integrated from Cron acquisition) offers advanced scheduling, time blocking, and shared calendars directly linked with databases and tasks, elevating time management.
-Upcoming tools like Notion Mail (currently in beta) and Notion Drive (an integrated file management and storage system) are set to consolidate your productivity environment even further, potentially rivalling tools like Google Drive.
-Enhanced collaboration and brainstorming features, such as visual whiteboards and real-time teamwork tools, are rumoured to arrive soon, making Notion a more versatile platform for creative workflows.
-More personalisation options and improvements to forms (like conditional logic and access restrictions) provide greater flexibility in data collection and workspace management, enhancing user control and customisation.
What do you dislike about the product?
-Offline Mode Still Limited: Although Notion is rolling out offline capabilities, feedback shows these are not fully reliable or as robust as users want—editing and syncing can be inconsistent, which is frustrating for those who need true offline productivity.
-Steep Learning Curve & Interface Complexity: The abundance of features and high customizability can overwhelm newcomers. Many users report that onboarding and mastering Notion’s workflows require significant time and experimentation before they feel comfortable.
-Mobile App Functionality Gaps: The mobile experience is notably weaker compared to the desktop app. Key limitations include slower loading, missing features (like certain database and block options), and less intuitive editing, making it hard to quickly manage projects on the go.
-Performance with Large Databases: As databases grow, Notion can become sluggish. Users managing sizable workspaces experience delays and lag, which disrupts productivity, especially during searches and navigation.
-Advanced Features Locked Behind Paywalls: Some capabilities—like granular permission controls, audit logs, and advanced AI—are restricted to higher-paid tiers. This limits power users or small teams who rely on the free plan or more affordable options.
-Cumbersome Organisation & Setup: Notion’s flexibility means building and maintaining an organised workspace often requires hours of manual setup, frequent tweaking, and troubleshooting, which can detract from getting actual tasks done.
-Limitations in Design and Visualisation: There are ongoing complaints about a lack of built-in charting tools, block formatting flexibility, and design improvements (e.g., more text and page layout options, richer colour palettes).
-Occasional Bugs and Slow Updates: Users report instances of bugs, glitches in text editing (like content disappearing or duplicating), and a slow pace of meaningful feature rollouts relative to competitors
-Steep Learning Curve & Interface Complexity: The abundance of features and high customizability can overwhelm newcomers. Many users report that onboarding and mastering Notion’s workflows require significant time and experimentation before they feel comfortable.
-Mobile App Functionality Gaps: The mobile experience is notably weaker compared to the desktop app. Key limitations include slower loading, missing features (like certain database and block options), and less intuitive editing, making it hard to quickly manage projects on the go.
-Performance with Large Databases: As databases grow, Notion can become sluggish. Users managing sizable workspaces experience delays and lag, which disrupts productivity, especially during searches and navigation.
-Advanced Features Locked Behind Paywalls: Some capabilities—like granular permission controls, audit logs, and advanced AI—are restricted to higher-paid tiers. This limits power users or small teams who rely on the free plan or more affordable options.
-Cumbersome Organisation & Setup: Notion’s flexibility means building and maintaining an organised workspace often requires hours of manual setup, frequent tweaking, and troubleshooting, which can detract from getting actual tasks done.
-Limitations in Design and Visualisation: There are ongoing complaints about a lack of built-in charting tools, block formatting flexibility, and design improvements (e.g., more text and page layout options, richer colour palettes).
-Occasional Bugs and Slow Updates: Users report instances of bugs, glitches in text editing (like content disappearing or duplicating), and a slow pace of meaningful feature rollouts relative to competitors
What problems is the product solving and how is that benefiting you?
-Notion helps to maintain and track the tasks we are doing.
-It helps to collaborated with other SaaS tool. So that we can access all info in one place.
- It's AI feature benifits me a lot in handling my writing in summerized way.
-It helps to collaborated with other SaaS tool. So that we can access all info in one place.
- It's AI feature benifits me a lot in handling my writing in summerized way.
Highly flexible, with its effectiveness varying greatly depending on how it is used.
What do you like best about the product?
We utilize this tool for task management in internal projects. Since management items can be freely configured for each space, it’s highly convenient for adapting to the specific needs of each project or individual management level.
Additionally, integrating it with Google Calendar allows the home screen to display a combination of scheduled events and tasks, making it very easy to check what needs to be done today.
We also link meeting notes transcribed using another tool into Notion and leverage its AI features. For example, by asking questions like, "What opinions were raised about xxxx?", we can quickly extract the information we need, which is incredibly valuable.
With so many features available, I feel there’s still much to learn in mastering its full potential. However, it’s clear that this is a versatile tool with great potential for expanding its use depending on your ideas.
Additionally, integrating it with Google Calendar allows the home screen to display a combination of scheduled events and tasks, making it very easy to check what needs to be done today.
We also link meeting notes transcribed using another tool into Notion and leverage its AI features. For example, by asking questions like, "What opinions were raised about xxxx?", we can quickly extract the information we need, which is incredibly valuable.
With so many features available, I feel there’s still much to learn in mastering its full potential. However, it’s clear that this is a versatile tool with great potential for expanding its use depending on your ideas.
What do you dislike about the product?
For instance, having a feature that allows tasks from another space to be referenced and synchronized with private tasks would be incredibly helpful. This would enable individuals to manage their personal tasks while also reflecting updates in shared project tasks seamlessly.
In terms of UI, while the tool is highly functional and user-friendly, the overall screen design feels somewhat faint, making it challenging to create visual distinctions. As the number of pages and tasks increases, it becomes harder to navigate. I believe it would be much more intuitive if conditions or settings could allow for color changes or emphasis, making it easier to visually organize and distinguish elements.
In terms of UI, while the tool is highly functional and user-friendly, the overall screen design feels somewhat faint, making it challenging to create visual distinctions. As the number of pages and tasks increases, it becomes harder to navigate. I believe it would be much more intuitive if conditions or settings could allow for color changes or emphasis, making it easier to visually organize and distinguish elements.
What problems is the product solving and how is that benefiting you?
Sharing tasks within the team has become much easier.
Since we are handling multiple projects simultaneously and across various areas, organizing and sharing tasks effectively has been a challenge. While we are still exploring the best ways to utilize the tool, we are optimistic that improvements can be made.
Since we are handling multiple projects simultaneously and across various areas, organizing and sharing tasks effectively has been a challenge. While we are still exploring the best ways to utilize the tool, we are optimistic that improvements can be made.
A Game-Changer for Writing and Knowledge Management
What do you like best about the product?
I would say that one of the biggest strengths of Notion AI is how effectively it assists in the writing process.
What do you dislike about the product?
Notion can slow down significantly when working with large databases or complex workspaces, which can be frustrating for those managing multiple projects.
What problems is the product solving and how is that benefiting you?
It helps summarize large volumes of text into concise points. This makes it easy to capture and retain key ideas without losing time.
Amazing partner
What do you like best about the product?
Beautiful design/Countless functions/NotionAI
What do you dislike about the product?
Many updates and sometimes they do not match my work.
What problems is the product solving and how is that benefiting you?
Notion AI - It saves me time when thinking about multiple ideas.
It fixes my English grammar and the translation is quite good quality.
NotionDB - easy to maintain contents and "View" function save our time to search
It fixes my English grammar and the translation is quite good quality.
NotionDB - easy to maintain contents and "View" function save our time to search
Easy to use and organize my things
What do you like best about the product?
I used to organize my things with Google Drive, but few months ago I discovered Notion and I preffer to use, because I can find my things easilly. Also I choosed to use in my personal life!
What do you dislike about the product?
The kanban feature sounds like not so friendly, I preffer the feature of KanbanFlow at this point. Maybe some improves are necessary.
What problems is the product solving and how is that benefiting you?
Like i said before, its very good to organize my things, and I can follow a logic in my head
Notion AI Helps Keep our Team Organized and Efficient
What do you like best about the product?
It is very easy to use and learn, and I appreciate the fact that the Notion AI alllows you to quickly clean up notes. Our team also uses integrations with Google Drive, Zapier and Slack to further utilize automations. We use it on a daily basis.
What do you dislike about the product?
It can sometimes be hard to find things as they can get buried within other pages.
What problems is the product solving and how is that benefiting you?
This helps us with project management as well as organizing notes used for things like onbaording and SOPs.
Simple, Flexible, and Super Helpful AI Features
What do you like best about the product?
I appreciate that Notion is simple to use and flexible as a database. The AI feature and powerful search capabilities are extremely helpful, especially given that my company stores every document in Notion. It's invaluable for rewriting and improving document wording for clarity.
What do you dislike about the product?
Nothing
What problems is the product solving and how is that benefiting you?
I use Notion to centralize company data, access insights quickly via search, and leverage AI for document clarity, boosting productivity.
Good Tool
What do you like best about the product?
It's super flexible.
The AI tool is pretty good to find information.
The AI tool is pretty good to find information.
What do you dislike about the product?
Sometimes when wrtiting in multiple languages (spanish and english)
Notion can confuse the languages and produce summary in a different language.
Example I write a summary in English and the summary (done by AI) writes the summary in Spanish.
Notion can confuse the languages and produce summary in a different language.
Example I write a summary in English and the summary (done by AI) writes the summary in Spanish.
What problems is the product solving and how is that benefiting you?
Helping us as a Knowledge Base and Easy to write summaries using AI.
Great collaborative business tool
What do you like best about the product?
Very customisable and new capabilities and features are added all the time. Can be integrated with middleware like Zapier for automation.
What do you dislike about the product?
It takes a while to get used to if you're used to using Word/G-suite products. The databases could be a lot better.
What problems is the product solving and how is that benefiting you?
Notion offers a collaborative space that helps address challenges like tracking multiple tasks, organising documentation, and coordinating with teams. It helps you centralize all your workflows—like task lists, standard operating procedures, and project timelines—into one cohesive system. Notion's AI functionality is a major improvement over its previous search capabilities, allowing you to find information more easily and quickly.
Enhance knowledge management
What do you like best about the product?
Extreme flexibility, all-in-one integration, and real-time collaboration.
What do you dislike about the product?
It presents a slight learning curve. Only once it is overcome can its full potential be extracted.
What problems is the product solving and how is that benefiting you?
Notion helps to quickly and efficiently gather documentation about different processes in the development of a project, so that it is collected, classified, and accessible to anyone who is not involved in that development.
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