Notion
NotionExternal reviews
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it is a free-friendly project management app
What do you like best about the product?
ity is free, friendly ux, and with many updates
What do you dislike about the product?
sometimes is difficult to set up a basic template
What problems is the product solving and how is that benefiting you?
It helps to organize the projects and tasks, helping prioritize them
An incredibly powerful app I'm determined to master and integrate into my daily workflow
What do you like best about the product?
The sheer versatility of its functionalities is remarkable. For instance, I can set up a simple static table when I just need to organize information visually, or create a fully-fledged database with relations and rollups when I need to manipulate and cross-reference data afterward.
I particularly appreciate how the same content can be viewed in multiple formats—table, board, calendar, or gallery—depending on what I'm working on.
The flexibility extends to almost everything: I can embed files, link pages together, create templates for recurring workflows, and even build custom dashboards.
As a content writer managing multiple client projects, the ability to house everything from content calendars to research notes to invoicing trackers in one place is incredibly appealing. The collaborative features also make it easy to share specific pages with clients without exposing my entire workspace.
I particularly appreciate how the same content can be viewed in multiple formats—table, board, calendar, or gallery—depending on what I'm working on.
The flexibility extends to almost everything: I can embed files, link pages together, create templates for recurring workflows, and even build custom dashboards.
As a content writer managing multiple client projects, the ability to house everything from content calendars to research notes to invoicing trackers in one place is incredibly appealing. The collaborative features also make it easy to share specific pages with clients without exposing my entire workspace.
What do you dislike about the product?
The learning curve is genuinely steep, and I find myself having to rack my brains every time I sit down to use it effectively. I've set up my workspace from scratch multiple times, experimenting with different structures, but when it's time to actually use it in the moment, especially during busy workdays, I still get lost navigating between pages or remembering which database properties I'd configured.
The paradox is that Notion's flexibility, which is its greatest strength, also makes it overwhelming.
There are so many ways to accomplish the same task that I often second-guess whether I'm using it "correctly." I genuinely envy the power users who've managed to set up their entire lives in it, their task management, content pipelines, personal wikis, and more, all running seamlessly. I'm still working toward that level of mastery.
The paradox is that Notion's flexibility, which is its greatest strength, also makes it overwhelming.
There are so many ways to accomplish the same task that I often second-guess whether I'm using it "correctly." I genuinely envy the power users who've managed to set up their entire lives in it, their task management, content pipelines, personal wikis, and more, all running seamlessly. I'm still working toward that level of mastery.
What problems is the product solving and how is that benefiting you?
I initially moved to Notion as an alternative to Evernote, which had become too limiting for my evolving needs as a freelance content writer. Evernote was great for simple note-taking, but I needed something that could handle multiple aspects of my work in one place.
Notion is solving several key problems for me:
Fragmented workflow: Notion allows me to consolidate sheets/docs/research into a unified app
Content organization: Organizing content into hierarchies makes my life simple (Hopefully I'll be able to make it easy too! :D)
Notion is solving several key problems for me:
Fragmented workflow: Notion allows me to consolidate sheets/docs/research into a unified app
Content organization: Organizing content into hierarchies makes my life simple (Hopefully I'll be able to make it easy too! :D)
Powerful and Highly Flexible but can be Challenging to Master
What do you like best about the product?
I really appreciate Notion's clean and customizable interface, which allows me to tailor the platform according to my needs. The collaboration features significantly enhance project management, helping my team stay organized with timelines and deadlines. Notion’s flexibility in feature usage enables customization for personal and professional tasks efficiently.
What do you dislike about the product?
I find the learning curve in Notion quite steep, which can be challenging when starting to use its diverse features to their full potential. Additionally, I think Notion could be more user-friendly for newcomers, as many people often find it hard to navigate the platform initially. While I appreciate the features, the initial complexity can be overwhelming and may deter new users. Furthermore, while I ultimately appreciate the available integrations, their intricacy adds to a challenging onboarding experience.
What problems is the product solving and how is that benefiting you?
I use Notion to manage projects and daily tasks, creating timelines and deadlines. It optimizes team workflow and collaboration, improving project management flexibility.
Notion Streamlines Our Business Processes
What do you like best about the product?
I find the automation in Notion incredibly beneficial, as it saves me a lot of time previously spent on manual tasks with Microsoft Project and Excel. The platform's ease of sharing across teams and its project management features significantly enhance collaboration. Notion AI and templates are also standout features that I like, as they contribute to ease of use and streamline various processes.
What do you dislike about the product?
I find learning Notion a bit challenging initially, which led me to rely on YouTube and instructional videos.
What problems is the product solving and how is that benefiting you?
I use Notion to automate processes, saving time from manual tasks and improving collaboration as multiple team members can engage with shared databases and project dashboards.
The best productivity tool I've ever used
What do you like best about the product?
There are SO many different features in Notion that have improved my workflow over the last few months. I’ve used the platform for years to organize meeting notes but I recently upgraded to the paid plan to access the premium features of "Notion AI". It’s been an absolute game-changer for me. The AI meeting notes feature alone makes the tool worth it, and being able to access LLMs from Gemini, ChatGPT, and Claude is incredibly helpful. This tool has increased my productivity tenfold, it's totally worth the price.
What do you dislike about the product?
One issue I've noticed with the AI Meeting Notes feature is that the notes produced aren't always 100% accurate. You still need to go through and clean up the auto-generated notes after your call. It's about as accurate as any of the other notetaker tools I've used in the past (Gemini, Otter).
What problems is the product solving and how is that benefiting you?
Notion brings together all the tools I need into a single platform that's easy to learn and navigate. It's replaced nearly all of the other productivity tools I used previously for my job. Having everything I need in one platform has really improved my workflow over the last few months. Also, Notion AI is a major advantage - being able to choose the LLM that aligns with the task I'm working on is a major benefit. Also, having the ability to supply Notion AI with instructions for the the specific rules and approach you'd like it to stick to while generating responses is such a valuable feature that I wish I could with other AI assistant tools.
Flexibility and AI integration makes Notion a great option
What do you like best about the product?
It is extremely flexible, and the integration of AI tools is among the best I've seen within a platform - genuinely additive and easy to use. It has made it very easy to stand up a knowledge hub for our company that has made it much easier to locate information.
What do you dislike about the product?
Some of the flexibility means it takes more time to manually customize everything, which is annoying compared to Confluence.
What problems is the product solving and how is that benefiting you?
It has solved the fragmentation of information across disparate sources, specifically Google Drive, and made it easier to get everyone on the same page.
AI-Driven Efficiency with Notion
What do you like best about the product?
I appreciate how Notion helps centralize all my ideas, prompts, and business plans into one location, saving me from keeping everything in my head or dealing with paper clutter. The AI feature is incredibly time-saving, acting like a virtual assistant to handle mundane tasks, allowing me to focus on ideas that propel my business forward.
What do you dislike about the product?
I found the initial setup process of Notion to be overwhelming without the aid of Notion AI. Although the AI streamlines the process significantly, the initial look at tutorials was daunting. Additionally, I dislike that the free AI feature is limited to five uses, and after that, it is no longer available for free use, which was not clearly advertised. This restriction can be frustrating and impacts how I use my credits. Better advertising and transparency about these limitations upfront would improve the user experience. Furthermore, during consultation or demo sessions with consultants, it's not clearly communicated that these consultants do not work directly for Notion, which can lead to confusion.
What problems is the product solving and how is that benefiting you?
I use the product to centralize my business ideas and plans, eliminating paper clutter and mental overload, making everything accessible in one location. With the AI feature, it saves me time by acting as a virtual assistant, handling necessary mundane tasks effortlessly.
Highly Customizable, But Needs Built-in Tutorials
What do you like best about the product?
I love the customizable nature of Notion, which allows me to tailor the platform to my specific needs for project management and training systems. The capability to integrate databases, tag materials, and track updates easily is extremely valuable. I enjoy how each database entry can be transformed into a task, providing a seamless overview of tasks related to training entries. The integration with Slack to automatically enter tech support requests enhances efficiency. Additionally, I appreciate the ability to create a modern, organized, and searchable knowledge base for support materials.
What do you dislike about the product?
I found Notion to have a significant learning curve initially. Despite being comfortable with new software, I felt overwhelmed by the blank slate that Notion presents. It required me to dedicate time to learning via third-party YouTube tutorials to understand how its databases work, how they can be linked, and how to utilize different views. I think it would be helpful if Notion included more built-in tutorials and guidance for specific use cases, like project management, to make the onboarding process smoother and more intuitive. Without external resources, I would have struggled to get started effectively.
What problems is the product solving and how is that benefiting you?
I use Notion to transform our outdated PDF-based knowledge base into an organized, searchable system, allowing easy tracking and updating of training materials, which ultimately becomes a modern, customizable knowledge base. We are also adopting it as our project management tool to manage timelines, assign tasks, and take notes.
Fantastic Tool for Business Operations, Needs LLM Improvements
What do you like best about the product?
I love how Notion serves as a blank canvas that I can customize extensively, matching exactly the evolving needs of my business. I also appreciate Notion AI's capability to assist in strategizing and proposal generation, acting as a collaborative partner in my operations. The tool also helps me transition smoothly from building the infrastructure to actual usage, allowing for seamless updates.
What do you dislike about the product?
{"I find the onboarding process overwhelming, with insufficient guidance for new users like me.","I find Notion AI's reliability problematic. It often doesn't perform tasks as expected or claims to have completed tasks when it hasn't, making it seem unreliable."}
What problems is the product solving and how is that benefiting you?
I use Notion to efficiently move information through my business and leverage AI for actions, streamlining processes as a solo operator. The use of relational databases within a flexible framework enhances business operations.
Learning curve, but great tool
What do you like best about the product?
It has so many options available to use for my business. It's nice to have one tool instead of hopping between several.
What do you dislike about the product?
It will give me wrong information, I will call it out and correct it, and it will give me the same wrong information as before. Or it will say yes I can definitely do that, and then two seconds later it'll say no I can't do that. It's frustrating.
What problems is the product solving and how is that benefiting you?
Helping me out everything together that I will need for my new business
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