Notion
NotionExternal reviews
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Have needed this for a long time
What do you like best about the product?
Agentic database customizations have increased productivity many fold
What do you dislike about the product?
AI automations are getting better but could improve
What problems is the product solving and how is that benefiting you?
Automating database and general project management — increasing productivity, helps anchor to company visions, and easy to share with stakeholders
Knowledge Management
What do you like best about the product?
Notion has been a game-changer for managing projects, both simple and complex. The flexibility in structuring tasks, creating shared workspaces, and linking documentation makes it easy to keep everything in one place. I especially appreciate the ability to customize templates for recurring projects, track progress with databases and kanban boards, and centralize meeting notes alongside deliverables.
Collaboration is seamless—team members can comment directly on tasks or documents, which reduces back-and-forth emails. The integration with calendars and the ability to assign owners to tasks ensures accountability and keeps projects on track.
While there’s a bit of a learning curve for new users, once you understand how to use databases and relations, project management becomes much more efficient. Overall, Notion is an excellent tool for teams that want flexibility, transparency, and all-in-one project oversight.
Collaboration is seamless—team members can comment directly on tasks or documents, which reduces back-and-forth emails. The integration with calendars and the ability to assign owners to tasks ensures accountability and keeps projects on track.
While there’s a bit of a learning curve for new users, once you understand how to use databases and relations, project management becomes much more efficient. Overall, Notion is an excellent tool for teams that want flexibility, transparency, and all-in-one project oversight.
What do you dislike about the product?
While Notion is extremely powerful, it does have a few drawbacks. The flexibility can be overwhelming for new users, and there’s a learning curve before you can fully take advantage of databases, relations, and advanced features. At times, performance can slow down with very large workspaces or databases. Offline functionality is also limited compared to other project management tools, which can be inconvenient when working without a stable internet connection.
What problems is the product solving and how is that benefiting you?
Notion helps consolidate multiple tools into one centralized workspace. Instead of juggling separate apps for task management, documentation, knowledge bases, and project tracking, everything is connected and easy to access in Notion. This has streamlined collaboration across my team, reduced time spent searching for information, and improved accountability through task assignments and progress tracking. The flexibility of databases, templates, and dashboards allows me to adapt Notion to different projects without needing extra software. Overall, it saves time, reduces complexity, and keeps projects moving smoothly.
Amazing tool for organizational in both my personal and work life
What do you like best about the product?
I’ve been using Notion AI on the Business plan, and honestly, it’s been incredible — even though I don’t actually run a business! It’s become my all-in-one space for organizing my life, managing finances, tracking projects, and even creative writing.
The AI assistant feels like a real partner — it helps me summarize long notes, write drafts faster, and organize information in ways I never could manually. The Business plan features (like advanced permissions, page analytics, and unlimited AI responses) have been worth it for the peace of mind and flexibility they give me.
Whether you’re running a company or just managing your own life, Notion AI truly scales to you. It’s been one of the best productivity tools I’ve ever invested in.
The AI assistant feels like a real partner — it helps me summarize long notes, write drafts faster, and organize information in ways I never could manually. The Business plan features (like advanced permissions, page analytics, and unlimited AI responses) have been worth it for the peace of mind and flexibility they give me.
Whether you’re running a company or just managing your own life, Notion AI truly scales to you. It’s been one of the best productivity tools I’ve ever invested in.
What do you dislike about the product?
My only wish is for a bit more customization — especially when it comes to the AI’s tone, formatting, and how it interacts with my templates. I’d love more control over how it presents results or remembers my preferences.
What problems is the product solving and how is that benefiting you?
Notion helps me bring everything into one place — notes, tasks, goals, finances, creative ideas — instead of using ten different apps. It saves me time, keeps me focused, and helps me actually follow through on plans instead of losing track
Managing Life And Business In One Place
What do you like best about the product?
The new AI Agent has been a game changer. I'm now able to do all of my work in one tool. No longer building in Notion but using ChatGPT for all content creation help.
What do you dislike about the product?
Onboarding to the tool can be difficult if your not already stepping into a fully designed system. It's biggest strength is also it's biggest weakness when new user arrive.
What problems is the product solving and how is that benefiting you?
Client communication was a larger struggle for me before Notion's AI integration. It's able to review my entire conversation history and help me remember small personal client details that I may not. When there are several options for response or reach out, the AI writing assistant is good at offering me options and weighing the pros/cons.
Best in class
What do you like best about the product?
The ease of customizing layouts and formatting different pages, navigation between sections and pages, etc.
What do you dislike about the product?
It can be overwhelming with all of the options, but the AI feature really helps with making it the way
What problems is the product solving and how is that benefiting you?
We've created a team portal with all of the training material and reference documents that our team members need for onboarding and ongoing learning/reference. We also use it as a reference place for our list of preferred vendors, easy access to our team documents, etc.
Powerful AI features that have replaced multiple tools for me
What do you like best about the product?
Incredibly reliable, and it's replaced Google Docs, Airtable, and ChatGPT. I love using this for tracking meetings and searching through data using AI. I love how they consistently release new features.
What do you dislike about the product?
I would love to see a little bit more of a robust automation feature for databases. I know AI agents are on the way to do a lot of automations, and I'm hoping that will alleviate this pain point.
What problems is the product solving and how is that benefiting you?
Being able to query large amounts of data in a database, ask questions, and get consistently accurate answers has been a game-changer.
Notion has changed the way I manage all of my tasks and behind the scenes work and course management
What do you like best about the product?
The database format and ability to organize unlike any other tool is a defining feature. I can manage and automate complex workflows that streamline my day to day with ease, especially with the new AI features.
What do you dislike about the product?
It should be noted that some workflows and features are not dead simple, but with some research and help from Notion AI they are accessible to all users. Or if your not a builder there are templates. From a non coder background some workflows take 3-4 steps and iterations.
What problems is the product solving and how is that benefiting you?
Notion currently manages all of my college workflows, course management, note taking, and schedule organization. I am currently building a command center that will manage all of the back end tasking for my landscaping business. It also manages all of my personal tasks, organization, notes, reading lists, etc etc
Game changing
What do you like best about the product?
What I like best about Notion is its ability to serve as a unified operating system for complex, cross-functional work. I manage multiple high-stakes programs (AI governance, business continuity, security operations) that require tracking use cases, meeting notes, frameworks, tasks, and SMART goals—all with heavy interdependencies. Notion's relational databases let me link everything seamlessly; a single use case can connect to meeting notes, action items, framework documents, and risk assessments without duplication or version control chaos. The flexibility to build custom views (tables, boards, timelines) means I can surface the right context for different audiences (executive dashboards vs. detailed project tracking) from the same underlying data. Most helpful is that I can maintain a single source of truth across my entire workspace while still having the agility to adapt structures as my programs mature. Whether I'm drafting governance playbooks, tracking Q3 deliverables, or cataloging AI red team techniques, everything lives in one searchable, interconnected system that scales with the complexity of the work rather than fighting against it.
What do you dislike about the product?
Honestly, nothing significant comes to mind. Notion handles the complexity of my work well, and any minor limitations (mobile experience isn't quite as robust as desktop, occasional performance with very large databases) are easily manageable and don't interfere with daily operations. It does what I need it to do.
What problems is the product solving and how is that benefiting you?
## Response
Notion solves the problem of managing multiple complex programs without losing track of everything. I run AI governance, business continuity, and security operations simultaneously, and before Notion I was constantly switching between tools—separate systems for meeting notes, tasks, documentation, and tracking. Information got scattered, I'd lose context, and nothing connected. Now everything lives in one place and links together: a use case connects to the meeting notes, the framework requirement, the action items, and the goal it supports. I spend less time hunting for information and more time actually doing the work. The biggest benefit is speed and confidence; I can answer questions quickly with full context, track deliverables across programs, and maintain continuity as things shift. Essentially, it lets me operate at the complexity my role requires without the system getting in the way.
Notion solves the problem of managing multiple complex programs without losing track of everything. I run AI governance, business continuity, and security operations simultaneously, and before Notion I was constantly switching between tools—separate systems for meeting notes, tasks, documentation, and tracking. Information got scattered, I'd lose context, and nothing connected. Now everything lives in one place and links together: a use case connects to the meeting notes, the framework requirement, the action items, and the goal it supports. I spend less time hunting for information and more time actually doing the work. The biggest benefit is speed and confidence; I can answer questions quickly with full context, track deliverables across programs, and maintain continuity as things shift. Essentially, it lets me operate at the complexity my role requires without the system getting in the way.
Notion boosts productivity and organization
What do you like best about the product?
I initially switched to Notion for its Project Management capabilities. I was using it to keep various projects, notes, and tasks organized. I had no idea how much time it would save me every day! Notion AI has been a huge asset to my workflows as well.
What do you dislike about the product?
While there are many available “templates” for pages, dashboards, and databases, I found Notion to take considerably more time to build UP-FRONT compared to other management softwares. However, now that I have tailored it and built it, I rarely have to tweak it.
What problems is the product solving and how is that benefiting you?
I try to utilize Notion to its full potential. I use most of its features and pay for the business license. Before Notion I was hand writing meeting notes, manually tracking projects, dates, deliverables, and tasks. But now Notion does it all so much more efficiently!
Great user experience means more and easier to find docs
What do you like best about the product?
Really easy to get started, databases and different views let you easily keep track of whatever you want (internal newsletters are the most recent example at my company).
What do you dislike about the product?
The non-AI search kinda sucks. Thankfully, Notion is leaning more heavily into AI, which makes this irrelevant.
What problems is the product solving and how is that benefiting you?
- Helps us keep up-to-date on AI-related news by aggregating the articles we find
- Generally amazing source of internal information
- Helps keep track of personal tasks while being able to relate them to other internal documents really well
- Mail + Calendar are waaaaaaaay better than Google / Outlook / etc
- Generally amazing source of internal information
- Helps keep track of personal tasks while being able to relate them to other internal documents really well
- Mail + Calendar are waaaaaaaay better than Google / Outlook / etc
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