Reduce Collaboration Toil for Capital Projects Using AWS

Customers in the energy industry spend millions of hours collaborating internally and across the organization with external partners such as Engineering, Procurement, and Construction (EPC) contractors over the life of a capital project. The key pain points faced by customers include collating comments, inefficient routing of information, ineffective search, traceability, and auditability. AWS has developed a cloud based collaboration solution for capital projects called “Capital Project Collaboration Platform” (CP2).  Using CP2, teams can reduce collaboration challenges and streamline operations for capital projects on AWS.

The goal of CP2 is to reduce friction in collaboration internally and with external partners.

At this time, CP2 platform supports three business workflows – Document Review, Technical Query, and Request for Information. These workflows drive efficiency in the collaborative aspects of capital projects.

How does CP2 work and can it be customized for my organization?

CP2 is a web-based application and will operate in your organization’s corporate AWS account. It is accessible globally and can scale to any number of users, capital projects, and transactions. All CP2 data is available for reporting and analytics. CP2 will also integrate with your existing systems such as Active Directory and Document Management System.

While organizations may be able to use CP2 out of the box, they may still choose to customize CP2 to align with their specific organization needs. AWS Professional Services and AWS Partners can help organizations in this effort.

What is the Document Review workflow?

Typically in capital projects, an operator and its contractors exchange engineering design documents for review and approval. During the course of a capital project, thousands of such design documents are reviewed and approved. CP2 provides a seamless way for multiple organizations to connect, exchange, review, and approve documents. CP2 provides automated algorithm-based routing of documents to “correct” individuals in the organization based on the stage of the workflow. This improves administrative efficiency up to 40% and allows engineers additional time (up to 20%) to review documents.

What are the Technical Query and Request for Information workflows?

An operator or its contractors ask questions that if not answered can potentially cause issues or delays on a project. CP2 provides a seamless way for multiple organizations to connect and ask questions. CP2 provides automated algorithm-based routing of “questions” to “correct” individuals in the organization. This dramatically improves administrative efficiency by up to 40%, reduces activity time by up to 30%, and cycle time by up to 50% for “question-answer” process.

CP2 provides effective automation to manage and track Technical Queries leading to efficient design and construction activities on a project.

How does CP2 compare to existing solutions in the market?

The key value of CP2 is that it aligns closely with your organization-specific business processes and capital project organization hierarchy and delegation policies. For example, CP2 automatically routes Document Reviews and Technical Queries to a specific individual because it is “aware” of project level roles and responsibilities. Based on our analysis, CP2 improves administrative efficiency by up to 40%, allows additional review time for engineers by up to 20%, and reduces activity time by up to 30%, and cycle time by up to 40%. In addition, organizations can further customize CP2 as their business needs evolve over time since they will have access to the source code. There are comparable capital project management tools in the market that overlap in feature and functionality with CP2, but we want CP2 to be a platform that offers industry taxonomy, integrates data across critical workflows (Technical Queries, Document Reviews, Management of Change, Specifications Deviation Request, Request for Information, etc.), and scales to mega capital project needs. There is no one tool in the industry that does that today.

Can CP2 work in capital projects outside of energy industry?

Yes. CP2 may be leveraged in capital projects related to industries such as construction, mining, infrastructure, and more.

Are there any public customer references for CP2?

Yes. CP2 has been successfully deployed at ExxonMobil to drive savings in thousands of engineering hours. Watch ExxonMobil’s re:Invent 2020 presentation to learn more.